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Attendance & Leave
Manual

Instructions

Introduction

Attendance (Part 20)

• 20.1 Basic Workweek
• 20.2 Record of Attendance
• 20.3 Tardiness

Absence with Pay
(Part 21)

• 21.1 Sundays & Holidays
• 21.2 Vacation
• 21.3 Sick Leave
• 21.4 Extended Sick Leave
• 21.5 Sick Leave at Half-Pay
• 21.6 Personal Leave
• 21.7 Leave for Extraordinary Weather Conditions
• 21.8 Workers' Compensation Leave
• 21.9 Leave for Subpoenaed Appearance and Jury Attendance
• 21.10 Leave for Civil Service Examinations
• 21.11 Leave for Quarantine
• 21.12 Leaves Required by Law or Negotiated Agreement
• 21.13 Leave for Civil Defense Duties

Leaves Without Pay (Part 22)

• 22.1 Leave of Absence; Duration
• 22.2 Successive Leaves of Absence

Drawing of Earned Credits Upon Separation
(Part 23)

• 23.1 Payment for Accruals Upon Separation
• 23.2 Payment for Accruals Upon Entry into Armed Forces
• 23.3 Payment for Overtime Accruals Upon Appointment, Promotion or Transfer

Crediting Other Public Service Employment as State Service (Part 24)

Suspension of Rules
(Part 25)

• 25.1 Emergency Required for Suspension of Rules

Applicability (Part 26)

• 26.1 To Whom Rules Apply
• 26.2 Exceptions
• 26.3 Rules Applicable to Employees in Negotiating Units

Appendices

A. Civil Service Attendance Rules

B. Calendar of Legal Holidays & Religious Holy Days

C. Alternative Work Schedules

D. Part-Time Employment

E. Seasonal Employment

F. Attendance Rules for Managerial/Confidential Employees

G. Reciprocal Agreements

H. Leave Donation

I. Family & Medical Leave Act

Disclaimer

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Attendance (Part 20)

Section 20.2 - Record of Attendance

R-1 Purpose

The purpose of this Section is to confirm the obligation of the appointing authority to require that a record of attendance be maintained for each employee.

Eligibility

All employees subject to the Attendance Rules are covered by this Section.

Record of Attendance

An adequate and accurate record of attendance must be maintained for each employee.

See related contract provision C-1

Subject to the approval of the Department of Civil Service, the appointing authority may exempt certain employees (positions) from maintaining a detailed record of actual hours worked.

See related contract provision C-2

The detailed record of attendance maintained by employees not exempted from this provision shall be in the nature of a time record of actual hours worked, leave credits used and absences not charged to leave credits. It must show the times of arrival for duty at the beginning of the workday and following lunch, and the times of departure for lunch and at the end of the workday.

Employees who have been exempted from maintaining a detailed time record are not required to record the actual time of arrivals and departures but they must maintain a positive record of daily presence and absence and leave credits earned and used. Such record should be sufficient to serve as a basis for payment of salary.

Exempting Employees from Maintaining Detailed Record of Attendance

In order to exempt certain employees (positions) from maintaining detailed records of attendance, the appointing authority must submit a list of the positions for which exemption is requested, as well as any proposed changes in previously exempted positions, to the Department of Civil Service for approval. Employees exempted from the maintenance of such records are ineligible to earn overtime and normally are not subject to tardiness penalties.

R-2

Employees exempted by the Division of the Budget from earning overtime are not, however, automatically exempted from keeping a detailed time record. Timekeeping exemptions must be approved by the Department of Civil Service.

Some of the factors considered when exempting employees (positions) from keeping detailed time records are:

1. nature of duties; e.g., field positions,
2. salary level,
3. supervisory responsibilities,
4. amount of supervision received and
5. ineligibility to earn overtime.
   

Employees may not be exempted from keeping detailed time records on the basis of seniority or length of service.

Department of Civil Service approval of agency requests to exempt employees (positions) from the requirement of maintaining time records of actual hours worked should be reported to the Division of the Budget by the requesting agency.

Falsification of an employee's attendance or time record constitutes a serious violation of the Attendance Rules and may serve as a basis for disciplinary action.

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