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Attendance & Leave
Manual

Instructions

Introduction

Attendance (Part 20)

Absence with Pay
(Part 21)

Leaves Without Pay (Part 22)

Drawing of Earned Credits Upon Separation
(Part 23)

Crediting Other Public Service Employment as State Service (Part 24)

Suspension of Rules
(Part 25)

Applicability (Part 26)


Appendices

A. Civil Service Attendance Rules

B. Calendar of Legal Holidays & Religious Holy Days

C. Alternative Work Schedules

D. Part-Time Employment

E. Seasonal Employment

F. Attendance Rules for Managerial/Confidential Employees

G. Reciprocal Agreements

H. Leave Donation

I. Family & Medical Leave Act

Disclaimer

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P-12 thru P-15 of Advisory Memorandum 1993-02

P-12
Comparison of Leave Benefits for Part-Time and VRWS Schedules
Benefit Category
VRWS
Part-Time
Vacation Accruals Prorated Prorated
Vacation Balance Retain current balance. Full-time maximum applies. Retain current balance. Prorated maximum applies. Consult personnel office if exceed prorated maximum since eligibility to continue to accrue varies by bargaining unit.
Vacation Bonus Days Prorated. No adjustment upon return to full-time. Prorated. No adjustment upon return to full-time.
Sick Leave Accruals Prorated Prorated
Sick Leave Balance Retain current balance. Full-time maximum applies. Retain current balance but cannot earn additional sick leave if exceed prorated maximum.
Personal Leave Current balance prorated. New grant prorated based on VR schedule. Unused balance converted to full-time days upon return to full-time. Current balance prorated. New grant prorated based on part-time schedule. Unused balance converted to full-time days upon return to full-time.
Holidays Observe all holidays as a full-time employee. Observe only those holidays that fall on workdays. Exception - certain M/C employees observe Saturday holidays if they work the preceding Friday.
NOTE: Proration of leave credits is based on the percentage of time the employee is working when accruals are credited.


P-13
ACCRUAL RATES FOR EMPLOYEES ON A VOLUNTARY REDUCTION IN WORK SCHEDULE (VRWS)
40 HOUR BASIC WORK WEEK
Percent of Salary Reduction
30%
25%
20%
15%
10%
5%
SICK LEAVE - 13-DAY ACCRUAL RATE
Annual Entitlement in Hours
72.80
78.00
83.20
88.40
93.60
98.80
No. of Hours Accrued Per Biweekly Pay Period
2.80
3.00
3.20
3.40
3.60
3.80
No. of Hours in Adjustment Given Annually/Scmiannually
None Required
SICK LEAVE - 10-DAY ACCRUAL RATE
Annual Entitlement in Hours
56.00
60.00
64.00
68.00
72.00
76.00
No. of Hours Accrued Per Biweekly Pay Period
2.00
2.25
2.25
2.50
2.75
2.75
No. of Hours in Adjustment Given Annually/Semiannually
4.00/
2.00
1.50/
.75
5.50/
2.75
3.00/
1.50
.50/
.25
4.50/ 2.25
VACATION
Annual Entitlement at 13-day Rate
Same As: SICK LEAVE - 13-DAY ACCRUAL RATE
Annual Entitlement at 20-day Rate
112.00
120.00
128.00
136.00
144.00
152.00
No. of Hours Accrued Per Biweekly Pay Period
4.25
4.50
4.75
5.00
5.50
5.75
No. of Hours in Adjustment Given Annually/Semiannually
1.50/
.75
3.00/ 1.50
4.50/
2.25
6.00/
3.00
1.00/
.50
2.50/ 1.25



P-14
ACCRUAL RATES FOR EMPLOYEES ON A VOLUNTARY REDUCTION IN WORK SCHEDULE (VRWS)
37 1/2 HOUR BASIC WORK WEEK
Percent of Salary Reduction
30%
25%
20%
15%
10%
5%
SICK LEAVE - 13-DAY ACCRUAL RATE
Annual Entitlement in Hours
68.25
73.25
78.00
83.00
87.75
92.75
No. of Hours Accrued Per Biweekly Pay Period
2.50
2.75
3.00
3.00
3.25
3.50
No. of Hours in Adjustment Given Annually/Semiannually
3.25/
0.00
1.75/
0.00
None
5.00/
2.50
3.25/
0.00
1.75/
0.00
SICK LEAVE - 10-DAY ACCRUAL RATE
Annual Entitlement in Hours
52.50
56.25
60.00
63.75
67.50
71.25
No. of Hours Accrued Per Biweekly Pay Period
2.00
2.00
2.25
2.25
2.50
2.50
No. of Hours in Adjustment Given Annually/Semiannually
.50/
.25
4.25/
0.00
1.50/
.75
5.25/
0.00
2.50/
1.25
6.25/
0.00
VACATION
Annual Entitlement at 13-day Rate
Same As: SICK LEAVE - 13-DAY
ACCRUAL RATE
Annual Entitlement at 20-day Rate
105.00
112.50
120.00
127.50
135.00
142.50
No. of Hours Accrued Per Biweekly Pay Period
4.00
4.25
4.50
4.75
5.00
5.25
No. of Hours in Adjustment Given Annually/Semiannually
1.00/
.50
2.00/
1.00
3.00/
1.50
4.00/
2.00
5.00/
2.50
6.00/
3.00


P-15
GRANT RATES FOR EMPLOYEES ON A VOLUNTARY REDUCTION IN WORK SCHEDULE (VRWS)
40 HOUR BASIC WORK WEEK
Percent of Salary Reduction 30% 25% 20% 15% 10% 5%
IPP SICK LEAVE GRANT
Annual Entitlement in Hours 44.80 48.00 51.20 54.40 57.60 60.80
No. of Hours Per Grant Date 22.40 24.00 25.60 27.20 28.80 30.40
PERSONAL LEAVE GRANT*
Annual Entitlement in Hours 28.00 30.00 32.00 34.00 36.00 38.00

*Based on eligibility for five days of personal leave as a full-time employee.


GRANT RATES FOR EMPLOYEES ON A VOLUNTARY REDUCTION IN WORK SCHEDULE (VRWS)
37 1/2 HOUR BASIC WORK WEEK
Percent of Salary Reduction
30%
25%
20%
15%
10%
5%
IPP SICK LEAVE GRANT
Annual Entitlement in Hours
42.00
45.00
48.00
51.00
54.00
57.00
No. of Hours Per Grant Date
21.00
22.50
24.00
25.50
27.00
28.50
PERSONAL LEAVE GRANT*
Annual Entitlement in Hours
26.25
28.25
30.00
32.00
33.75
35.75

*Based on eligibility for five days of personal leave as a full-time employee.

Return to Advisory Memoranda #93-02

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