Occ. Code 2527100

LICENSING EXAMINER 1, GRADE 12	2527100
LICENSING EXAMINER 2, GRADE 15	2527200
LICENSING EXAMINER 3, GRADE 18	2527300
LICENSING EXAMINER 4, GRADE 23	2527400

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS SERIES

Licensing Examiners review and process alcoholic beverage license and permit applications in accordance with Alcoholic Beverage Control laws, rules and regulations. 

            These positions are classified at the Division of Alcoholic Beverage Control.

DISTINGUISHING CHARACTERISTICS

            Licensing Examiner 1: full performance level; supervises Licensing Services Clerks, and lower-level clerical staff.

            Licensing Examiner 2: first supervisory level; oversees a unit of Licensing Examiners 1 and Licensing Services Clerks within a zone office. 

            Licensing Examiner 3: second supervisory level, oversees two or more subordinate Licensing Examiners 2 within a zone office.  

            Licensing Examiner 4: managerial level; supervises Licensing Examiners 3, and coordinates and monitors the licensing bureau work on a Statewide basis under general direction from agency executive management.

ILLUSTRATIVE DUTIES

            Licensing Examiner 1

• Supervise and train License Services Clerks.
• Review documents submitted with application to determine: if the applicant meets the statutory qualifications to sell alcoholic beverages; if the location is zoned for the specified use and has all required permits; and if applicant is in control of proposed method of operation.
• Review financial documentation submitted with application to determine if funds indicated are legitimate and accountable.
• Research records to determine if the proposed location has prior license history.
• Conduct personal and telephone interviews with applicants to answer questions or obtain additional information needed to process the application.
• Respond to inquiries from customers.
• Prepare written correspondence to customers and their representatives detailing any deficiencies in the application.
• Prepare detailed reports listing all pertinent information necessary to present to Licensing Board and Full Board in order to make reasonable determinations on the applications. 

• Identify any school, church, or synagogue within 200 feet of the proposed premises.
• Identify existing nearby licensed premises, noting and measuring any potential instance where three or more licensees fall within 500 feet of the applicants premises.
• Verify applicant representations in block plot diagrams and premises interior layout.
• Conduct background checks and interviews with all parties of interest, including principals, lenders, stockholders, family members, employees, neighbors, area merchants, and municipal officers.
• Acquire and serve subpoenas when necessary to verify application statements, proposed method of operation, financial records, and compliance with local ordinances.
• Conduct follow-up investigation of applicant and/or proposed premises to obtain additional information or clarification as requested by the Members of the Authority.
• Appear and testify at Community Board licensing hearing committee meetings.
• Communicate with police jurisdictions regarding the soundness of application and proposed location.

            Licensing Examiner 2

• Ensure subordinates have reviewed all applications for licenses and permits in accordance with office procedures, rules, regulations and statutes; and meet with staff to review current procedures and update them on any changes.
• Produce production reports and meet with examiners to discuss their efficiency; and monitor the workload to ensure equitable work assignments among staff.
• Analyze operations to ensure work flows smoothly and is performed accurately, timely and in accordance with rules and procedures.
• Reassign work and staff as necessary to meet goals and evaluate application trends to determine necessary staff and workload assignments.
• Provide clear and concise explanation of policies and procedures to industry members, attorneys, applicants, licensees and community groups.
• Serve as a member of Licensing Board, which reviews the reports of License Services Clerks and Licensing Examiners 1 and makes determinations on applications. Refer difficult cases to the Licensing Examiner 3 for review and determination.
• Perform the full range of supervisory responsibilities.

Licensing Examiner 3

• Periodically review bureau resources; and prepare written justifications and budget requests for any additional resources, including equipment and staff.
• Develop procedures to deal with legislative and policy changes and implement them through subordinate supervisors.
• Act as primary liaison with program counsel and management on the more difficult licensing issues.
• Serve as a member of the Licensing Board, which makes determinations on the more difficult applications.
• Review full board reports for accuracy and completeness and advise management when the application is ready to be placed on the Licensing Board agenda.
• Ensure the implementation of modified forms and applications required by amendments to the Alcohol and Beverage Control Law.
• Attend meetings or training seminars with community groups, applicants, licensees, police agencies and other agencies on behalf of the bureau.
• Coordinate the development, testing and maintenance of licensing information systems with bureau and information technology staff,
• Perform the full scope of supervisory responsibilities.

            Licensing Examiner 4

• Review monthly reports and meet with Licensing Examiners 3 to evaluate the functions in each zone office, and initiate changes where necessary.
• Review enacted legislation to determine the impact on operations and meet with agency executive management to determine needed changes.
• Take the lead in implementing new legislation and work process improvement initiatives.
• Develop procedures to deal with legislative and policy changes and implement them through subordinate supervisors.
• Coordinate the development, testing and maintenance of licensing information systems with Licensing Examiners 3.
• Perform internal controls testing of bureau functions to ensure that all procedures are being performed accurately and efficiently and recommend additional security or changes.
• Serve as a member of Licensing Board, which reviews the more difficult applications.
• Create and modify forms and applications when required by amendments to the Alcohol and Beverage Control Laws.
• Perform the full scope of supervisory responsibilities.

MINIMUM QUALIFICATIONS

            Licensing Examiner 1

Promotion:  one year of service in a clerical position allocated at Grade 9 or higher.

            Licensing Examiner 2

Promotion:  one year of service in a clerical, secretarial, keyboarding, or paraprofessional title allocated to Grade 11 or higher.

            Licensing Examiner 3  

Promotion:  one year of service in a clerical, secretarial, keyboarding, or paraprofessional title allocated to Grade 14 or higher.

            Licensing Examiner 4 

Promotion:  one year of service in a clerical or administrative title allocated to Grade 18 or higher, or two years of service in a clerical or administrative title allocated to Grade 17 or higher.

Date:  1/12

NOTE:  Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.