Occ. Code 1831100

Stores Clerk 1, Grade 6

New York State Department of Civil Service

Classification Standard

BASIC DESCRIPTION OF CLASS

Stores Clerks 1 perform a variety of clerical and manual activities in receiving, storing and issuing goods, materials, equipment and records in a stockroom, warehouse, records center, institution retail store or commissary and perform related recordkeeping activities. These activities are accomplished in accordance with applicable procedures, rules, regulations and laws.

CLASSIFICATION CRITERIA

To support classification as Stores Clerk 1, incumbents must spend the major portion of their time performing clerical and manual tasks related to stores keeping.

RELATED CLASSES

Clerk 1 - Process transactions and maintain records in a variety of organizational settings. They do not spend the major portion of their time performing duties involving only calculations, keyboarding or storekeeping although they may perform duties in these areas.

Calculations Clerk 1 - To support classification as Calculations Clerk 1, incumbents must spend the majority of their time performing tasks in which mathematical calculations are fundamental.

BASIC DUTIES AND ILLUSTRATIVE TASKS

BASIC DUTIES:

• Receive, examine and account for incoming material, i.e., equipment, supplies, forms, etc.
• Issue and deliver supplies, equipment, parts or tools from stock; package goods for shipment.
• Take physical inventory and maintain perpetual inventory records.
• Load, unload, and otherwise physically handle equipment and furniture, supplies, etc.
• Operate a retail store or commissary operation.
• Code and dispose of physical records and files.

ILLUSTRATIVE TASKS:

• Unload or assist others in unloading materials utilizing appropriate materials handling equipment.
• Check shipping document against purchase order to insure accuracy of shipment.
• Unpack, count, sort or weigh incoming articles to verify receipt against orders.
• Sign receipt for shipment.
• Prepare written report or orally advise supervisor on receipt of damaged goods or of incomplete or incorrect shipments.
• Mark identifying codes on or price articles following established procedures and prepare inventory cards.
• Store articles on display shelves, racks and bins, or on the floor, utilizing materials handling equipment. Store perishable foodstuffs in refrigerator and freezer areas.
• Post information concerning the quantity and type of stock received on appropriate records.
• Keep loading, storage and work areas and equipment free of dust and dirt.
• Reorder supplies.
• Operate duplicating equipment in reproducing printed material.
• Occasionally operate a motor vehicle to pick up and deliver supplies.
• Prepare short order food and beverage requests.
• Prepare and batch order forms.
• Occasionally perform duties of related Clerk positions but such tasks should not be the predominant duties of any position in this class.

INDEPENDENCE OF OPERATION

Incumbents work under direct supervision and clearly defined guidelines. They are supervised by either higher-level clerical staff or a program manager.

COMPLEXITY

This is the entry-level title in this series. Incumbents work within and must be able to read, understand and apply procedures, rules, regulations and laws.

COMMUNICATION

Stores Clerks 1 communicate with a variety of people including vendors, shippers, clients/inmates and other agency staff for the purpose of explaining or furnishing factual information concerning stores or records operations, procedures or regulations. Incumbents may work individually or in conjunction with other staff.

Incumbents may assist and train other employees and workers in procedures and methods.

SUPERVISION EXERCISED

None.

JOB REQUIREMENTS

• Knowledge of the accepted methods and practices used in receiving, storing and issuing materials.
• Knowledge of inventory procedures.
• Ability to bend, lift and climb and to stand and walk for long periods of time.
• Ability to prepare and maintain standard numerical records and reports.
• Ability to operate a variety of office machines.
• Ability to perform manual work.
• Ability to operate a variety of materials handling equipment such as forklifts, pallet jacks, transporters, side loaders and stackers.
• Ability to read and use a variety of supply catalogs and manuals.
• Ability to perform tasks accurately within prescribed time frames.

MINIMUM OCCUPATIONAL REQUIREMENTS

• Ability to pass job-related examination.
• Ability to perform manual labor.

Date: 2/88