Stores Clerks 2 perform various clerical and manual activities in the receipt, storage, and distribution of goods, materials, equipment, office supplies and records in a stockroom, warehouse, records center, institution retail store or commissary and/or supervise three to eight clerical support staff who perform stockroom activities. Stores consist of a wide variety of items, including tools, paint, hardware, building supplies, construction materials, automotive and machine supplies, replacement parts, perishable and non-perishable items, such as foodstuffs, dry goods, household and office supplies and equipment, laboratory supplies and equipment, clothing, medical supplies and equipment, printing supplies, forms and records.
There are two ways to support classification as Stores Clerk 2.
Clerk 2 - Incumbents perform complicated clerical processing and records maintenance activities in support of a technical, administrative or management operation and/or supervise three to eight clerical support positions.
Calculations Clerks 2 - Incumbents perform complicated numerical tasks using accepted account keeping, auditing, statistical, payroll or other procedures in which mathematical calculations are fundamental and/or supervise three to eight clerical support staff who perform more routine numerical tasks.
Stores Clerk 1 - Incumbents perform a variety of clerical and manual activities in receiving, storing and issuing goods, materials, equipment and records in a stockroom, warehouse, records center, institution retail store or commissary and perform related recordkeeping activities.
Incumbents of positions in this class may function as the top stores clerk in a stores operation, may provide the sole stores clerk clerical support or in a larger operation, may provide assistance to higher level staff. Incumbents typically work with little or no technical supervision. They must understand the rules, regulations and procedures governing the stores operation in which they are assigned and must be able to apply them in making independent decisions involving the ordering, reordering, delivery, storage, and distribution of goods, materials, supplies, and equipment.
The work performed by Stores Clerks 2 requires overall knowledge of warehousing and stores operations and the agency stores program and objectives. It is distinguished from entry level work where stores clerks order materials as instructed, check orders received but refer problems to others for resolution, take inventory under supervision and have little or no communication with vendors, manufacturers or shippers.
Stores Clerks 2 have frequent oral communications involving face-to-face and telephone contacts and occasional written communications with a variety of individuals, including users, vendors, shippers, manufacturers and agency staff. The nature of this communication, while it may vary depending on the area of assignment, generally involves explaining, gathering or furnishing factual information pertinent to stores operations, procedures or regulations and resolving discrepancies and problems. There may be frequent communications with users and agency staff in furnishing items requested and making appropriate substitutions when the requested item is not readily available; with vendors and manufacturers concerning products, the placement or delivery of orders and instances involving damaged goods and discrepant orders; and with shippers and common carriers on transportation schedules and delivery rates.
Stores Clerks 2 may function as supervisors of three to eight clerical support staff. In such cases, supervisors are responsible for the quality and quantity of work produced by the subordinate staff; select, train, evaluate, counsel and, as necessary, discipline employees; plan, organize, assign, review work, and schedule activities in the work unit; provide guidance, resolve problems and make decisions in technical and administrative matters; establish/adjust work schedules and assignments as needed and review time cards; coordinate the work of their unit with that of other work units; communicate management policies to subordinate staff; and prepare workload statistics and related reports.
In addition to the supervision, incumbents also have their own body of work for which they are responsible. Supervision is not a requirement to support classification of these positions.
OCCUPATIONAL RECUIREMENTS
Note: Occupational requirements are distinguished from minimum qualifications which address recruitment needs and the candidate field available for a title at a particular point in time. For current information on minimum qualifications, contact the Division of Staffing Services.