TENTATIVE

Occ. Code 2816100

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS SERIES

Positions in this class series manage programs that provide HIV prevention education to the general population and HIV prevention, health care, and supportive services to at-risk and HIV-infected populations in New York State.  Incumbents monitor trends in the epidemic; formulate policy; form partnerships with providers and communities directly affected; develop HIV service strategies that address the epidemic; direct staff in developing prevention, health care and supportive service programs, coordinating services, educating health care professionals and the public, and providing technical assistance and support to service providers.

These positions are classified at the Department of Health (DOH).

DISTINGUISHING CHARACTERISTICS

AIDS PROGRAM MANAGER 1:  first managerial level; serve primarily as Section Director overseeing the daily management of a limited scope HIV/AIDS program, or act as an Assistant Bureau Director to a larger more complex program.

AIDS PROGRAM MANAGER 2:  second managerial level; oversee the daily management of a large, more complex HIV/AIDS program; serve primarily as Bureau Director, Office Director, or Associate Division Director.

AIDS PROGRAM MANAGER 3:  director level; direct a bureau or a large AIDS prevention program.  

RELATED CLASSES

Nutrition Program Managers administer and oversee Bureaus and larger units within the Division of Nutrition, which manages programs designed to improve the nutritional status of the residents of New York State.

Community Health Program Managers provide administrative and programmatic direction to a major public health program. Incumbents of these positions direct staff in a broad range of activities (such as public health outreach and controlling disease outbreaks, and disease surveillance) and coordinate public health programs and services with other State agencies and local health units.

Environmental Health Program Managers are responsible for the development, implementation, oversight, and management of one or more major Statewide environmental health programs, or for a comprehensive environmental health program for a region.

ILLUSTRATIVE DUTIES

AIDS Program Manager 1

Responsible for policy and program development, implementation, and evaluation related to the program area(s) within which they work (e.g., HIV prevention services; HIV counseling and testing; HIV ambulatory care services; HIV services for uninsured and underinsured populations; supportive services for persons with HIV/AIDS; services targeted to specific populations; management of the planning and coordination of HIV/AIDS services through planning/advisory bodies; and clinical/provider education). 

Develop policy related to AIDS Institute programs.

• Analyze relevant data sources (including legislation, budget appropriations, federal grant policy/guidance, State and federal regulations, epidemiological data, demographic data, resource data, cost data) for incorporation into the formulation of policy alternatives.
• Develop policy options, including information on background, advantages and disadvantages of options, cost effectiveness, budget implications, and recommendations; ensure that key epidemiological, regulatory, economical, social, clinical research, geographic, programmatic, and administrative factors are addressed.
• Convene and direct deliberations on policy alternatives related to Institute programs and services, which might include directing forums involving providers, consumers, other State agencies, advisory bodies, and local government and community representatives.
• Develop legislation and regulations related to HIV/AIDS services and issues.
• Develop documents establishing policy and standards, such as Department of Health Memoranda, Requests for Applications, etc.
• Furnish policy interpretation and guidance to providers and Institute staff.
• Coordinate policy formulation with other Department programs and with federal and local governments.

Plan, design, and implement HIV/AIDS programs and services. 

• Convene committees, regional meetings, and other forums involving the provider community, government representatives, HIV-infected and affected populations, and staff to obtain input on the design of Institute programs and services.
• Collect and analyze data, including epidemiological, needs assessment, cost, and utilization data, and conduct legislative and regulatory analysis to inform and support program planning.
• Formulate optimal strategies for planning, developing, and implementing Institute programs, considering need, demand, resource availability, and barriers to implementation.
• Develop documents describing program models and defining the scope of services/activities/benefits.
• Formulate program and service standards, guidelines, and protocols that establish state-of-the-art practice, ensuring compliance with policy, legislative, regulatory, budget, and/or grant requirements. 
• Review and revise program models considering trends in the epidemic, clinical advances, demand for interventions, service cost and utilization patterns, and shifting State and federal policies, mandates, and priorities.
• Coordinate planning, design and implementation with other Institute programs.
• Direct the agenda, priorities, and activities of regional and Statewide planning bodies charged with furnishing advice to the State on policy and program matters, coordination of HIV services, and identifying service needs and priorities; direct the provision of staff support to such bodies. 

Direct the allocation of resources and fiscal processes.  

• Conduct planning activities with regard to the allocation of resources, considering epidemiological information, other demographic and geographic data, and service availability and gaps throughout the State. 
• Develop resource requests, including State budget requests and expenditure plans and requests/documents related to new or expanded Medicaid programs.
• Develop procurements, such as requests for applications (RFAs), incorporating all policy, program, fiscal and administrative requirements.
• Direct the development of criteria and procedures for the evaluation of proposals for funding and provider applications.
• Make recommendations on the allocation of funds to best meet the needs of at-risk and HIV-positive persons throughout the State.
• Develop grant applications and direct the preparation of required reports, ensuring compliance with federal requirements.  Serve as liaison with federal government representatives.
• Respond to audits by DOH internal audit staff, the Office of the State Comptroller, and federal audit officials.

Direct program evaluation.

• Participate in the identification of key indicators for process, outcome, impact, and fiscal evaluation of Institute programs and services. 
• Participate in the design of methodologies for determining effectiveness and outcomes.
• Direct the monitoring of programs to determine effectiveness and compliance with policy, standards, and requirements.
• Develop and implement continuous quality improvement approaches that foster provider self-assessment.
• Participate in the development of reports and articles incorporating results of program evaluation and quality management.
• Link evaluation and quality results to program design or revision.

Direct the day-to-day implementation and management of programs.

• Direct the negotiation of contract work plans and budgets, ensuring compliance with program policy and standards and State or federal fiscal and administrative requirements.
• Direct the review and processing of provider applications for participation in Medicaid programs, ensuring compliance with program policy and standards, DOH regulations, and Medicaid program requirements.
• Direct the provision of technical assistance to contractors and Medicaid providers in the development, implementation and evaluation of HIV services and in complying with policy, regulations and program requirements.
• Direct the monitoring of providers to assess progress and performance, and compliance with policy, regulations and program requirements.
• Direct the development of provider reporting requirements.
• Direct the development of educational and promotional materials.
• Direct the development of comprehensive reports on programs and activities, including reports to the legislature and the federal government.

Oversee human resources management activities.

• Ensure that timely and appropriate recruitment policies are followed.
• Strategize human resources needs, including development of staffing requests and communicating needs to senior management.

Supervise subordinate staff.

• Provide supervision, guidance, and oversight to subordinate staff, and intervene and resolve problems as necessary.
• Determine and oversee staff assignments. 
• Approve leave and track time and attendance.
• Review, monitor, and evaluate staff performance. 
• Complete performance evaluations.
• Identify training needs and arrange for provision of training.
• Manage and direct program activities by setting priorities and deadlines.

Represent the AIDS Institute.

• Represent Institute program areas with DOH staff; providers; professional organizations; community groups; consumers; other State, federal, and local government agencies; advocacy groups; planning and advisory bodies, such as the New York State AIDS Advisory Council, the New York State Interagency Task Force on AIDS, the New York State Prevention Planning Group, regional and Statewide HIV care networks, and local HIV planning councils.
• Represent Institute programs and make presentations at state and national conferences.

AIDS Program Manager 2

The AIDS Program Manager 2 may perform some or all of the same duties as the AIDS Program Manager 1, but their primary role is to coordinate and direct AIDS Program Manager 1s and other lower-level professional staff in execution of these duties. They may assume more responsibility in representing AIDS Institute program areas.

AIDS Program Manager 3

At the Division or Executive Office level, the AIDS Program Manager 3 will perform some or all of the duties of the AIDS Program Manager 2.  Additional duties associated with the AIDS Program Manager 3 title include:

Make decisions on the allocation of funds to best meet the needs of at-risk and HIV-positive persons throughout the State.

Develop AIDS Institute-wide strategic plans, incorporating input from throughout the organization as well as the community.

Establish Institute-wide policy and program goals and budget and human resources priorities. 

Communicate with and respond to DOH executive staff, the Division of the Budget, the Governors Office, and the legislature on HIV/AIDS policy, program, fiscal, and administrative issues.

Develop Institute-wide budget and human resources priorities. 

Make organizational changes necessary to carry out the mission of the AIDS Institute.

MINIMUM QUALIFICATIONS

AIDS PROGRAM MANAGER 1

Open-Competitive:  a Bachelors Degree and four years of experience in the direction and management of a Statewide, borough-wide or multi-county HIV/AIDS program providing prevention, education, counseling and testing, health care, case management, or a variety of supportive services to persons at risk for or living with HIV/AIDS, or providing education/training to HIV/AIDS service providers.  This experience must have included prioritizing goals, implementing programs, and allocating resources.  One year of experience supervising professional level staff.

AIDS PROGRAM MANAGER 2

Promotion:  one year of experience as an AIDS Program Manager 1.

Open-Competitive:  a Bachelors Degree and five years of experience in the direction and management of a Statewide, borough-wide or multi-county AIDS/HIV program providing prevention education, counseling and testing, health care, case management, or a variety of supportive services to persons with HIV/AIDS, or providing education/training to HIV/AIDS service providers.  This experience must have included prioritizing goals, implementing programs, and allocating resources.  Two years of experience supervising professional level staff.

AIDS PROGRAM MANAGER 3

Promotion:  one year of experience as an AIDS Program Manager 2, or two years of experience as an AIDS Program Manager 1.

Open-Competitive:  a Bachelors Degree and six years of experience in the direction and management of a Statewide, borough-wide or multi-county AIDS/HIV program providing prevention, education, counseling and testing, health care, case management, or a variety of supportive services to persons with HIV/AIDS, or providing education/training to HIV/AIDS service providers.  This experience must have included developing the programs budget and organizational structure, prioritizing goals and objectives, implementing programs, and staff development.  Three years of experience supervising professional staff who supervise lower-level staff. 

Date:  5/10

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.