Occ. Code 7101500 

MAINTENANCE SUPERVISOR 2, GRADE 17

New York State Department of Civil Service

Classification Standard

Maintenance Supervisor 2 positions supervise and coordinate and provide technical direction to the building maintenance program of a small State facility, or a centralized maintenance control function of a facility's maintenance and repair operation. Maintenance Supervisor 2 positions are employed in several agencies with the largest number in the Office of Mental Health and the Office of Mental Retardation and Developmental Disabilities.

As the highest level building maintenance specialist in a facility, a Maintenance Supervisor 2 supervises and provides technical direction to a facility's maintenance crew consisting of a minimum of 20 positions at the skilled, semiskilled and relatively unskilled levels in the building, mechanical and electrical trades performing building maintenance, repairs, construction and installation activities. However, in certain State facilities normally, but not limited to, those of the Department of Correctional Services the required number of subordinate State maintenance positions is reduced due to the practice of employing Correctional inmates in place of Maintenance Assistants and Maintenance Helpers.

A Maintenance Supervisor 2 engaged in supervising a centralized maintenance control program provides specialized staff services to the facility's maintenance program. Incumbents review work requests, estimate materials, labor needs and costs, implement and carry out a work order control system to insure the proper scheduling, planning and availability of fiscal and material resources, monitor both contract and staff work progress, develop and implement a preventive maintenance program, and maintain necessary records and reports of maintenance activity. Incumbents may supervise skilled trades positions performing various staff activities in support of the program. Maintenance Supervisor 2 positions functioning in this capacity work in State institutions with a physical plant of sufficient size to operate under the direction of a Plant Superintendent A or a Plant Superintendent B. The building maintenance program in such a facility is supervised by a Maintenance Supervisor 3 or Maintenance Supervisor 4.

Maintenance Supervisor 1 positions are working supervisors of a crew of ten or more positions at the skilled, semiskilled and relatively unskilled levels, usually in the building, electrical and mechanical trades. Incumbents are located in State facilities in which the volume of work in a single trade is insufficient to warrant a specialized trades supervisor position.

Maintenance Supervisor 3 and 4 positions supervise and provide technical direction to a building maintenance program which may include responsibility for grounds maintenance, automotive maintenance and custodial services at a State facility. As the top building maintenance supervisor position in a State facility, the duties of a Maintenance Supervisor 3 and 4 are quite similar. However, the responsibilities of the Maintenance Supervisor 4 are more extensive than that of the Maintenance Supervisor 3 because of the incumbent's responsibility for a maintenance program of significantly greater size and variety with a larger staff. Maintenance Supervisor 3 positions supervise a maintenance program with a staff consisting of 40 or more skilled, semiskilled and relatively unskilled positions usually in the building, electrical and mechanical trades. A Maintenance Supervisor 4 supervises a maintenance program with a staff of 90 or more positions.

As the highest level building maintenance position in a State facility, a Maintenance Supervisor 2 plans, supervises and provides technical direction to a maintenance staff of skilled, semiskilled and relatively unskilled employees.

• Reviews maintenance requests, and as required visits the project site to confirm the nature and extent of maintenance requested and to determine such information as dimensions and the materials, equipment and labor required to complete the project.
• Prepares or directs the preparation of sketches, plans, estimates of material and labor needs and costs, and work schedules.
• Plans and directs minor rehabilitation and construction projects.
• Prepares, implements and enforces a preventive maintenance program.
• Orders or directs the ordering of materials and equipment.
• Meets with trades supervisors involved in the project to coordinate and schedule work to be performed to insure the effective use of labor and material and that the project will be completed on schedule.
• Assigns staff to the project providing oral and written instructions including such documents as technical manuals, blueprints, specifications and plans.
• Observes and inspects work while in progress and when completed to insure that proper use of materials and equipment, workmanship, that regulations and codes are followed, schedules are met and that work is performed according to plan.
• May assist in developing training programs for staff by determining training needs based on observation of work performance.
• Assists staff by providing instructions and assistance in the solution of work related problems and in the performance of specific tasks.
• Implements and enforces safety procedures and standards for all facility maintenance operations.
• Inspects work performed by outside contractors to insure conformance to project plans and specifications.
• Maintains written records of work performed and completed and accounts for labor and materials used.
• Periodically prepares standard written evaluations of work performance of subordinate employees.

Inspects institution facilities to determine maintenance needs and recommends projects based on findings.

Assists in the preparation of the annual operating budget by recommending the budget requirements for the facility's maintenance programs including staffing, materials and equipment needs.

Consults with and advises institution administrators on the feasibility and possible alternatives to proposed projects and equipment purchases.

In a centralized maintenance control function of a facility's maintenance and repair operation, a Maintenance Supervisor 2 plans, estimates material, labor needs and costs and schedules and coordinates the activities of the various trades contributing to the project.

• Reviews work requests to determine nature of the project, its appropriateness and feasibility, and priorities.
• If required, visits project site to confirm and develop additional facts and information relating to the project.
• Estimates manpower, material and equipment needs and costs to complete the project.
• Prepares material list and insures that necessary materials and equipment are available to start and complete the project.
• Prepares or supervises the preparation of sketches, plans, and estimates of material and labor needs, costs, and work schedules.
• Schedules work and issues work orders.
• As required, inspects work in progress and completed work to insure proper workmanship, that schedules are met and plans are followed.
• Monitors the clerical activities related to the centralized maintenance program to insure that work orders are properly and accurately prepared, that records and reports are maintained and filed, and reviews completed work requests to determine if time standards and job estimates were met.
• Prepares and implements a preventive maintenance program.
• Prepares reports of estimates and actual costs for manpower, materials and equipment for each project.
• Prepares reports of maintenance costs.
• Monitors contract work in progress by way of inspection and communication with contractors, and advises the supervisor of any work problems.

Maintenance Supervisor 2 positions have frequent oral and written communications with the staff supervised in making assignments, coordinating activities and in providing information, instruction, assistance and technical direction. Relationships with the supervisor are characterized by such activities as recommending maintenance projects, improvements to operating procedures, discussions of maintenance and scheduling problems and recommending possible solutions, and providing periodic written and oral reports on maintenance activities. Incumbents consult with and provide advice to facility administrators on the feasibility, costs, and materials and labor requirements of proposed maintenance projects. Incumbents have periodic oral communications with contractors in monitoring and inspecting their activities to insure conformance to contract specifications and plans.

Maintenance Supervisor 2 positions are supervised by higher level maintenance supervisors, plant superintendent or administrative positions who direct the facility maintenance program. Characteristically, incumbents function with considerable technical independence.

Incumbents supervise a subordinate maintenance staff by establishing work priorities, approving and enforcing work schedules, providing technical direction, assistance and instruction; enforcing applicable rules, standards and policies, and by coordinating the various activities performed by the staff.

• Good knowledge of the methods, materials, tools and equipment used in building, mechanical and electrical maintenance repair and construction activities.
• Good knowledge of the agency's and facility's policies, practices and standards relating to the maintenance program.
• Working knowledge of appropriate plumbing and electrical code regulations.
• Working knowledge of applicable fire and safety codes, regulations and standards.
• Working knowledge of the principles of effective supervision.
• Ability to train and supervise a group of employees.
• Ability to use the tools, machines, equipment and materials of the building, electrical and mechanical trades.
• Ability to read and interpret plans, technical manuals, diagrams, architectural blueprints and specifications used in the building, mechanical and electrical trades.
• Ability to plan and schedule work.
• Ability to make standard arithmetic computations to size and locate various details of the work, and to calculate the quantity and cost of materials and labor required to complete a project.
• Ability to understand and carry out written and oral instructions.
• Ability to maintain reports and records.

MAINTENANCE SUPERVISOR 2

Open Competitive: Two years of supervisory experience in the operation and maintenance of a physical plant; or in building construction; or in building renovation and/or repair projects. This experience must have involved supervision of a crew of three or more workers. Electricians with two years of supervisory experience in a one to one capacity are deemed to have equivalent supervisory experience.

Promotional: One year as a Maintenance Supervisor 1; or two years in a title allocated to Grade 11 or above with responsibility for building maintenance. Examples of qualifying titles include, but are not limited to, Carpenter, Electrician, Mason and Plasterer, Painter, and Plumber and Steamfitter.

Reviewed: 7/02

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe. Standards cannot and do not include all of the work that might be appropriately performed by a class. The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written. Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.