Occ. Code 8371200

coordinator inmate movement, GRADE 22

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS

Coordinators Inmate Movement provide technical support to the Inmate Records Offices at New York State correctional facilities.  Incumbents monitor and review sentence data; develop and revise procedures, guidelines and reporting systems; resolve problems with inmate time calculations; and monitor the calculation of parole eligibility dates and conditional release dates. 

These positions are classified at the Department of Corrections and Community Supervision (DOCCS) Main Office. 

DISTINGUISHING CHARACTERISTICS

coordinator inmate movement: full performance level; provides technical support to the Inmate Records Offices at New York State correctional facilities.

RELATED CLASSES

Correction Sentencing Review Specialists are responsible for working with correctional facility staff to ensure that all inmates in the Department of Correctional Services’ custody have been provided with accurate release dates.  Incumbents are also responsible for conducting regional training seminars for correctional facility staff regarding sentencing laws and for assisting in the preparation of computer programs which calculate inmates’ release dates.

Correction Classification Analysts develop and maintain inmate programming procedures, and develop policies in reclassification, transfer, and planning systems. 

Correctional Services Transportation Coordinators are responsible for coordinating the transportation and movement of all inmates between DOCCS facilities.  Responsibilities include scheduling, dispatching, and routing vehicles; record keeping, and development of procedures and manuals; planning and implementation of changes; and serving as the DOCCS liaison for transportation.

          Offender Rehabilitation Coordinators apply social casework principles to the social, educational, vocational rehabilitation, and preparation of offenders released to community supervision (parole and post-release supervision) and under strict and intensive supervision and treatment (SIST) pursuant to Article 10 of the Mental Hygiene Law.  They: guide and assist offenders in their adjustment to their new environment, identifying appropriate treatment services for offenders with significant problems and special needs (e.g., alcohol and substance abuse, mental illness, medical issues and disability, education, employment and vocational needs, homelessness, family dysfunction, and delinquency); prepare offenders for release into the community by encouraging them to enhance their educational and vocational skills and modify their behavior; develop final community supervision and discharge plans; and ensure that targeted services are identified pre-release and community-based supports are available upon release.  They also prepare comprehensive release reports that are utilized by the Board of Parole in the discretionary release decision making process and when establishing the conditions of release.  The comprehensive release reports are also utilized by field parole officers during the community preparation investigation phase.  They also complete risk and needs assessments for the purposes of offender targeted treatment and programming and preparation for release to community supervision. 

ILLUSTRATIVE DUTIES

Provides technical support to Inmate Records Offices.

• Monitors and reviews all sentence data.

• Monitors the calculation of parole eligibility dates and conditional release dates.

• Identifies and tracks all inmates who will require a Civil Commitment evaluation.

• Tracks inmates who are approved for Civil Commitment and are nearing their release dates.

• Coordinates the transfer of inmates for Civil Commitment to designated sites for examination.

Develops and revises procedures, guidelines, and reporting systems.

• Acts as a liaison with DOCCS Main Office and facility staff to ensure compliance with policies and procedures.

• Provides training to facility Inmate Records Offices.

• Assists in the development of automated programs which will be utilized for the management of the Civil Commitment population.

• Updates criteria, as needed, for Civil Commitments.

• Resolves problems with inmate time calculations.

• Acts as a liaison with the Division of Parole, Division of Criminal Justice Services (DCJS), District Attorneys, and city and county correction departments.

• Coordinates inmate intake from all New York State counties.

• Serves as administrator for Interstate Agreement Detainers.

• Liaisons with Immigration and Customs Enforcement (ICE).

• Maintains the computerized inmate movement system for the Department.

• Acts as a liaison with the Office of Mental Health (OMH) regarding issues related to Civil Commitments.

Acts as a liaison with DCJS regarding Sex Offender Registration.

• Maintains a supply of Sex Offender Registration forms, change of address forms, supplemental forms, and offender duties forms and send them to facilities, as requested.

• Works with the Sex Offender Registry (SOR) regarding necessary enhancements to the Sex Offender Registration forms.

• Provides oversight of Inmates Records Coordinators pertaining to their duties regarding the SOR.

• Assists in research of specific cases to determine if an inmate should be included on the SOR.

Coordinates the identification and collection of DNA for inmates meeting the criteria described in the Governor’s Executive Order 143.

• Reviews the “DNA Hit List” received from DCJS on a weekly basis.

• Coordinates the taking of DNA samples from inmates Statewide, with law enforcement agencies and correctional facility staff.

• Acts as a liaison with DCJS, District Attorneys, and other law enforcement agencies regarding DNA issues.

• Researches disputed cases regarding DNA eligibility.

Assists the Director of Inmate Classification and Movement, or Assistant Directors of Inmate Classification and Movement, as needed.

MINIMUM QUALIFICATIONS

Promotion:  one year of permanent competitive service as an Inmate Records Coordinator 1, Inmate Records Coordinator 2, or Correctional Services Transportation Coordinator or any satisfactory combination.

Rev: 7/18

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.