Invitation for Bid 

ENTITLED: "Employee Benefit Card"

Release Date: November 7, 2019

Proposal Due Date: December 30, 2019

Section 1.6 has been Amended as of 12/5/2019.

Section 7.3 has been Amended as of 12/10/2019.

Important Notice: A Restricted Period under the Procurement Lobbying Law is currently in effect for this Procurement and it will remain in effect until the State Comptroller approval of the resultant contract. During the Restricted Period for this Procurement ALL communications must be directed, in writing, solely to the Designated Contact as listed in Section 2 of this IFB and shall be in compliance with the Procurement Lobbying Law and the NYS Department of Civil Service "Rules Governing Conduct of Competitive Procurement Process" (refer to IFB, Section 2: Procurement Protocol and Process).

Table of Contents  

Invitation for Bid

Employee Benefit Card - IFB

Appendix

APPENDIX A - Standard Clauses for New York State Contracts

APPENDIX B - Standard Clauses for All Department Contracts

APPENDIX C - ITS-DCS: Information Security Standards

APPENDIX D - Participation by Minority and Women-Owned Business Enterprises: Requirements and Procedures

APPENDIX E - Participation Opportunities for New York State Certified Service-Disabled Veteran-Owned Businesses

APPENDIX F - HIPAA Business Associate Requirements

Attachments

ATTACHMENT 1 Offeror Affirmation of Understanding and Agreement

ATTACHMENT 2 Procurement Lobbying Policy

ATTACHMENT 3 Formal Offer Letter

ATTACHMENT 4 Questions Template

ATTACHMENT 5 NYS Department of Civil Service Debriefing Guidelines

ATTACHMENT 6 MWBE Utilization Plan

ATTACHMENT 7 MWBE Waiver Request Form

ATTACHMENT 8 MWBE Subcontractor/Supplier Posting Request Form

ATTACHMENT 9 Quarterly MWBE Contractor Compliance Report

ATTACHMENT 10 MWBE - Equal Employment Opportunity Policy Statement

ATTACHMENT 11 New York State Required Certifications

ATTACHMENT 12 Non-Material Deviations Template

ATTACHMENT 13 Key Subcontractors or Affiliates

ATTACHMENT 14 New York State Consultant Services Contractor's Planned Employment

ATTACHMENT 15 Offeror Attestations Form

ATTACHMENT 16 Freedom of Information Law Request for Redaction Chart

ATTACHMENT 17 New York State Subcontractors and Suppliers

ATTACHMENT 18 Compliance with NYS Workers' Compensation Law

ATTACHMENT 19 Price Quotation Form

ATTACHMENT 20 Employee Benefit Card Specifications

ATTACHMENT 21 Sample Empire Plan Employee Benefit Card and Card Carrier

ATTACHMENT 22 Sample Employee Benefit Card Envelope

ATTACHMENT 23 Sample Card Detail Report

ATTACHMENT 24 Sample Card Summary Report

ATTACHMENT 25 Sample Data Load Count Report

ATTACHMENT 26 Sample Address Change Report

ATTACHMENT 27 Sample Quarterly Performance Report

ATTACHMENT 28 Sample Empire Plan Card File Layout

ATTACHMENT 29 Sample SEHP and Excelsior Card File Layout

ATTACHMENT 30 Employee Benefit Cards Production Scenarios

Question or Comment 

Please submit any questions or comments via E-mail: DCSprocurement@cs.ny.gov

Print 

Print IFB

Questions/Answers 

Response to Questions