New York State Department of Civil Service Announces Examinations Open to All Qualified Individuals

AIDS Program Manager 1/2/3

Written Test To Be Held
December 06, 2008
Applications Must Be Submitted or Postmarked By
October 27, 2008


Exams Included on This Announcement
Exam Number Exam Title Salary Salary Grade Fee
25-054 AIDS Program Manager 1 $76,416 G-27 $40
25-055 AIDS Program Manager 2 $84,656 G-29 $40
25-056 AIDS Program Manager 3 $91,096 M-4 $40

Effective October 1, 2008, appointees who work in the five boroughs of New York City or in Nassau, Suffolk, Rockland, or Westchester Counties will receive an additional $3,026 annual downstate adjustment. Appointees who work in Dutchess, Orange, or Putnam Counties will receive an additional $1,513 annual mid-Hudson adjustment.

These positions exist in the New York State Department of Health in Albany and New York City. The lists established as a result of these examinations will also be used to fill positions which may be established at additional geographic locations throughout New York State during the life of these lists.

Important: Depending on assignment, these positions may involve travel between regional offices and providers throughout the state or travel during nights and weekends. Some locations may not be served by public transportation. Appointees to these positions may be required to operate a motor vehicle or otherwise demonstrate their capacity to meet the transportation needs of the job.

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Minimum Qualifications

On or before December 6, 2008, you must have a bachelor's degree AND, experience as shown below, in the direction and management of a statewide, borough-wide, or multi-county HIV/AIDS program providing prevention, education, counseling and testing, health care, case management, or a variety of supportive services* to persons at risk for or living with HIV/AIDS, or providing education/training to HIV/AIDS service providers. This experience must have included prioritizing goals, implementing programs, and allocating resources.

* To be considered as qualifying, the supportive services program must have provided a range of services, which may include, but are not limited to, outreach, transportation, food and nutrition, housing assistance, health education, substance abuse counseling, supportive counseling, peer support, and translation services.

For No. 25-054: Four years of the experience described above and one year of experience supervising professional level staff.

For No. 25-055: Five years of the experience described above and two years of experience supervising professional level staff.

For No. 25-056: Six years of the experience described above which MUST HAVE INCLUDED developing the program's budget and organizational structure, prioritizing goals and objectives, implementing programs, and staff development, and three years of experience supervising professional staff who supervised lower-level professional staff.

For the purposes of these examinations, the following experience is NOT considered qualifying:

  1. Clinical experience such as a nurse in a hospital HIV/AIDS unit or clinic HIV/AIDS program, or experience as an HIV/AIDS social worker or case manager in a clinical setting or community based organization.
  2. Non-managerial experience in an HIV/AIDS program such as an HIV/AIDS educator, trainer, counselor, or client advocate in an HIV/AIDS organization (e.g., HIV/AIDS Community Service Program (CSP), HIV/AIDS clinic, or HIV/AIDS program within a larger organization, such as an HIV/AIDS program housed in a health facility or community based organization).
  3. Supervision of clerical or secretarial staff.

Substitution: A master's degree may substitute for one year of the required general experience.

If you expect to meet the education requirements by August 31, 2009, you can be admitted to the written test, but you cannot be considered for appointment until you submit proof of successful completion of the educational requirement to the New York State Department of Health at the time of interview.

You must be legally eligible to work in the United States at the time of appointment and throughout your employment with New York State. If appointed, you must produce documents that establish your identity and eligibility to work in the United States, as required by the federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Candidates who require sponsorship (for example, through the H1-B Visa Program) may apply. However, New York State agencies are not obligated to consider individuals who would require sponsorship for employment.


  1. Your degree must have been awarded by a regionally accredited college or university or one recognized by the NYS Education Department as following acceptable educational practices. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. You must pay the required evaluation fee. If you are applying on the Internet, you must mail the independent verification of equivalency to the NYS Department of Civil Service, Alfred E. Smith State Office Building, Albany, New York 12239, Attention: S5DJD.
  2. Promotion examinations are also being held for AIDS Program Manager 2 and AIDS Program Manager 3. If you are eligible for appointment from a promotion list, you may not be appointed by the New York State Department of Health from the list resulting from this examination open to the public.
  3. You may file for these examinations by completing one OC-APP application form or applying on the Internet. Unless you are eligible for a fee waiver, the indicated processing fee must be submitted for each examination listed on your application.
  4. Although promotion examinations are being held for AIDS Program Manager 2 and AIDS Program Manager 3, it is expected that appointments will be made as the result of these examinations open to the public.
  5. Appropriate part-time and volunteer experience, which can be verified, will be accepted on a prorated basis.
  6. New York State residence is not required.

The Positions

These positions exist in the New York State Department of Health.

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As an AIDS Program Manager, you would manage programs through which HIV/AIDS services are delivered to New York State residents or programs through which education and training are delivered to HIV/AIDS service providers. This responsibility may be accomplished through monitoring trends in the epidemic; forming partnerships with providers and communities directly affected; and identifying strategies for the development, implementation, promotion, and evaluation of HIV/AIDS services. You would also direct staff in developing HIV/AIDS service programs, coordinating services, educating health care professionals and the public, and furnishing technical assistance and support to service providers.

These positions have increasing responsibilities at higher levels. AIDS Program Managers 1 serve primarily as Section Directors and Assistant Bureau Directors. AIDS Program Managers 2 serve primarily as Bureau or Office Directors. AIDS Program Managers 3 serve primarily as Division Directors or in the Executive Office as Deputy Directors with responsibility for specific policy and program areas.

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Subject of Examination

There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills and/or abilities in such areas as: For Examination Numbers
25-054 25-055 25-056
1. Educating and interacting with the public - These questions test for a knowledge of techniques used to interact effectively with individual citizens and/or community groups, to educate or inform them about topics of concern, to publicize or clarify agency programs or policies, to negotiate conflicts or resolve complaints, and to represent one's agency or program in a manner in keeping with good public relations practices. Questions may also cover interacting with others in cooperative efforts of public outreach or service. X X X
2. HIV/AIDS Program Management and Administration - These questions test for knowledge of principles, concepts, and techniques involved in the direction of HIV/AIDS service programs in New York State. Candidates will be required to answer factual and situational questions that assess expertise and skills in such areas as: developing HIV/AIDS program and fiscal policy recommendations; planning, designing and managing HIV/AIDS prevention, care and support service programs; evaluating the effectiveness of HIV/AIDS programs and services; designing and implementing third-party reimbursement structures for HIV/AIDS treatment and services; managing the allocation of funding; governmental and non-governmental communication and relations; and leading and providing direction to accomplish the mission and goals of the AIDS Institute. X X X
3. Preparing reports and official documents - These questions test for the ability to prepare reports and other official documents for use within and among governmental agencies, in legal or regulatory settings, or for dissemination to the public. Some questions test for a knowledge of grammar, usage, punctuation, and sentence structure. Others test for the ability to present information clearly and accurately, to use the proper tone, and to organize paragraphs logically and comprehensibly. X X X
4. Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline. X    
5. Administrative supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and his/her subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections.   X X

Your final score must be 70 or higher in order to pass. Rank on the eligible list will be determined after adding any wartime veterans' and Civil Service Law Section 85-a credits to your final passing score.

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How To Apply

This announcement is for viewing purposes only.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

Appointment to many positions in State government require candidates to undergo an investigative screening. This may include a thorough character investigation, a Federal Bureau of Investigation Criminal Record History Check, a Child Abuse Registry clearance, or other similar procedures. Candidates may be fingerprinted and may be required to pay any necessary fees for that procedure. Depending on the nature of the job, the criminal convictions discovered, or any falsified or omitted information revealed, the investigative findings may bar appointment or result in removal after appointment.

Eligibility for Employment

You must be legally eligible to work in the United States at the time of appointment and throughout your employment with New York State. If appointed, you must produce documents that establish your identity and eligibility to work in the United States, as required by the federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Religious Accommodation

Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).

Reasonable Accommodations in Testing

In addition, it is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to enjoy equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their applications. Further information is available from the Special Arrangements Unit of the Department of Civil Service at 518-457-2487 [press 2, then press 2] in the Albany area, toll free at 1-877-697-5627 [press 2, then press 2], or via TDD (telecommunications device for the deaf) at 518-457-8480.

Admission to Examination

Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1].

Multiple Examinations Scheduled for the Same Day

With the exception of written tests announced by New York City, if you have applied to take a written test announced by a local jurisdiction (county, town, city) scheduled to be held on the same test date as this written test, you must call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1], no later than two weeks before the test date, to make arrangements for taking all tests at one test site. All tests will be held at the state examination center.

S5/TB1 DJD-vla
Issued: 9/12/08

This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.

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