archived statement
This is an Archived Announcement.
The application filing date has passed.

Department of Civil Service announces
Promotion Examinations
Open to State Employees

Written Test To Be Held

JUNE 22, 2002

Applications MUST Be
No Later Than
MAY 13, 2002

Examination Number and Title

KEYBOARD SPECIALIST 2 (Spanish Language) 9 $25,749

IMPORTANT-NEW ON-LINE APPLICATION PROCESS: The New York State Department of Civil Service now offers employees the opportunity to apply for these examinations on the Internet. SEE BELOW FOR DETAILS.

* The salary received will depend on a number of factors, including the negotiating unit of the position and your salary prior to appointment.

For Promotion in State Departments, Facilities and Agencies
1. Within Promotion Units 2. Within Entire Departments 3. To Other Departments


These positions exist in most departments and agencies of New York State
government at various locations throughout the State.

MINIMUM QUALIFICATIONS TO PARTICIPATE IN THIS EXAMINATION: On or before the date of the written test, you must be a qualified employee of New York State and have had 3 months permanent competitive or 55-b/55-c service as follows:

Either A:
as a Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Law Department Document Specialist or Transportation Office Assistant 1 (now Keyboard Specialist 1);
as a Data Entry Machine Operator

If you were permanently appointed to a qualifying title on or before April 11, 2002 and have served continuously in this title since that date, you are eligible to file for this examination.

QUALIFYING EXPERIENCE FOR APPOINTMENT FROM THE ELIGIBLE LIST: After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.

Eligibles who met the "B" qualifications, and who are subsequently appointed to an "A" title may request to have their name added to the "A" list, when they have the one year of service required for appointment. The request should be submitted in writing to the Department of Civil Service, The State Campus - Building 1, Albany, New York 12239, Attn: Staffing Section 5.

ORDER OF CERTIFICATION: The order of certification of this eligible list will be:

  1. Promotion Unit "A" eligibles
  2. Promotion Unit "All" eligibles
  3. Department "A" eligibles
  4. Department "All" eligibles
  5. Interdepartmental "A" eligibles
  6. Interdepartmental "All" eligibles

DUTIES: As a Keyboard Specialist 2, you would either be a working supervisor of a group of Keyboard Specialists 1 or perform difficult and complex clerical processing and records maintenance activities requiring skilled use of keyboarding and information processing equipment and systems. As a supervisor, you would assign work to subordinates; review completed work for neatness and accuracy; train new employees; and maintain desired standards of production. In a non-supervisory position, you would perform complicated clerical processing and records maintenance activities using word processing packages, spreadsheets, data base programs and desk top publishing software. You would design clerical processing procedures, set up and maintain the records for a program and schedule and coordinate administrative procedures. You may be required to work independently or with minimal supervision.

SUBJECT OF EXAMINATION: There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills and/or abilities in such areas as:

  1. Spelling - These questions test for the ability to spell words that are used in written business communications.
  2. Grammar/Usage/Punctuation - The grammar and usage questions test for the ability to apply the basic rules of grammar and usage. The punctuation questions test for a knowledge of the correct placement of punctuation marks in sentences. You will be presented with sets of four sentences from each of which you must choose the sentence that contains a grammatical, usage, or punctuation error.
  3. Keyboarding practices - These questions test for a knowledge of preferred practices in such areas as letter format, capitalization, hyphenation, plurals, possessives, word division, word and figure style for numbers, and common proofreading marks. In addition, there will be a passage to proofread followed by questions on how to correct the errors in the passage.
  4. Office record keeping - These questions are designed to evaluate your ability to perform common office record keeping tasks. The text consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents.
  5. Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing and controlling the activities of the work unit toward predetermined objectives. They appropriately test for a first-line supervisory position. The concepts covered, usually in a situational question format, may include, but are not necessarily restricted to: assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale and discipline.

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Rank on the eligible list will be determined after adding any war-time veterans credits to your final passing score.

CREDIT FOR SENIORITY: Seniority is credited at the rate of one credit for each five year period (or fraction thereof) excluding the first year of service.



archived statement
This is an Archived Announcement.
The application filing date has passed.

The NYS Department of Civil Service reserves the right to reject for lateness or to accept applications filed after the advertised filing period. All statements you make on your application are subject to investigation.
ELIGIBILITY FOR EXAMINATION: To be eligible to compete in this examination, you must be employed in the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.
ADMISSION TO EXAMINATION: Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, call (518) 457-5483 if taking the test in Albany; (518) 457-6556 for New York City Test Center; (518) 457-7022 for all other Test Centers.
NEW YORK STATE IS AN EQUAL OPPORTUNITY EMPLOYER: It is the policy of the State of New York to provide for and promote equal opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
Saturday religious observers applying for examinations which have written tests scheduled to be held on a Saturday and who need special testing arrangements must note this on their applications.
Reasonable Accommodations in Testing: In addition, it is the policy of the Department of Civil Service, in accordance with the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to enjoy equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their applications. Further information is available from the Special Arrangements Unit of the Department of Civil Service at (518) 457-3416 or TDD (telecommunications device for the deaf) (518) 457-8480.
MULTIPLE EXAMINATIONS SCHEDULED FOR THE SAME DAY: With the exception of written tests announced by New York City, if you have applied to take a written test announced by a local jurisdiction (county, town, city) scheduled to be held on the same test date as this written test, you must call (518) 457-7022 no later than two weeks before the test date to make arrangements for taking all tests at one test site. All tests will be held at the State examination center.
S-5/TA1 SXG-ljs
Issued: 4/5/02
You May Obtain Announcements From Your Agency Personnel Office
To Participate In This Examination You MUST Apply On The Internet
Or By Telephone Or By Application Card
See "How to Apply" Above

This announcement is subject to amendment or cancellation without notice.
Do not copy it, or post it to any other site, but link to it instead.

archived statement
This is an Archived Announcement.
The application filing date has passed.