NEW YORK STATE
Department of Civil Service Announces
Interdepartmental Promotion Examination Open To
All Qualified Employees of New York State


Written Test To Be Held

January 20, 2007
Applications MUST Be
Submitted No Later Than


December 11, 2006
archived statement
This is an Archived Announcement.
The application filing date has passed.


Examination Number and Title
Salary
Grade
Salary
35-003 Library Clerk 2
9
$27,933
35-004 Library Clerk 3
14
$37,275

Minimum QualificationsSubject of ExaminationHow to Apply

For Promotion in State Departments, Facilities, and Agencies
1. Within Promotion Units 2. Within Entire Departments 3. To Other Departments

MINIMUM QUALIFICATIONS: On or before January 20, 2007, you must be a qualified employee of NewYork State and have had:

For Number 35-003: Three months of permanent competitive, 55-b/55-c, non-competitive, or labor class* service in a clerical, keyboarding, or secretarial position allocated to Grade 6 or higher.

For Number 35-004: Three months of permanent competitive or 55-b/55-c service as a Library Clerk 2.

* In accordance with Section 52.11 of the Civil Service Law, individuals serving permanently in the non‑competitive or labor class in a qualifying title (including those serving under Section55b/c) who otherwise meet the requirements for taking this examination are eligible to compete in this promotion examination.

If you were permanently appointed to a qualifying title on or before October 20, 2006, and have served continuously in this title since that date, you are eligible to file for this examination.

QUALIFYING EXPERIENCE FOR APPOINTMENT FROM THE ELIGIBLE LIST: After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.

THE POSITIONS: Library Clerk 2 positions exist statewide, primarily at the campuses of the State University of New York and at the correctional facilities of the Department of Correctional Services. In addition, positions exist in Albany with the Education Department, Department of Health, Department of Economic Development, and with the Office of the Attorney General.

Library Clerk 3 positions exist statewide at the State University of New York campuses, the Education Department, and with the Department of Health in Albany.

SUBJECT OF EXAMINATION: There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills and/or abilities in such areas as:

For Examination Numbers 35-003 and 35-004:

  • Establishing effective working relationships with library patrons – This test is designed to evaluate the candidate's judgment in handling situations which contribute to the development of effective working relationships with patrons of a library. The questions will describe specific patron‑library clerk interactions and are designed to evaluate the candidate's judgments regarding appropriate responses and/or reactions to the situations described. Within this context the candidate will be required to identify responses to patron problems which will foster a positive attitude about the library among patrons.
  • Library record keeping – This test is designed to evaluate the candidate's ability to accurately complete and maintain a set of records and/or forms. The candidate will be given information and will be required to post, extract, classify, code, order and/or compare data according to a set of rules and instructions. All of the information needed to complete the task is provided to the candidate. The questions are designed to identify candidates who can tend to detail and perform the required tasks accurately.

In addition to the above, for Examination Number 35-003:

  • EDP Fundamentals – These questions are designed to test for basic knowledge of computer-related concepts and terminology. They may cover, but not necessarily be confined to, concepts and terminology related to mainframe and microcomputer systems, including hardware and software, types of computer memory, input/output devices and media, security and controls, networking computers, and flowchart interpretation. These questions do not require knowledge of specific computer hardware or software.
  • Filing – These questions test your ability to arrange given information into orders specified by directions. You will be asked to arrange a list of names into a file in several different orders (e.g., alphabetically, by name or job title and numerically, by age or by other numeric code). Questions ask what name or number appears in a given position in a specified file order. Knowledge of alphabetical and numerical order is required. No knowledge of particular types of filing systems is needed.
  • Understanding and interpreting written material – These questions test how well you comprehend written material. You will be provided with brief reading selections and will be asked questions about the selections. All the information required to answer the questions will be presented in the selections; you will not be required to have any special knowledge relating to the subject areas of the selections.

In addition to the above, for Examination Number 35-004:

  • Fundamentals of library services and practices – This test is designed to evaluate the candidate's knowledge of the services and functions of various sections of a library, e.g., Circulation, Reference, Technical Processing, etc. The questions will require the candidate to demonstrate an understanding of common terms, concepts, materials and procedures used in conjunction with the services and functions performed within each of the major sections of a public library. The questions are designed to identify candidates who have a breadth of knowledge about the services offered by a comprehensive library system.
  • Handling and using library materials and equipment – This test is designed to evaluate the candidate's knowledge of the proper methods of handling, processing and storing commonly used library materials, as well as using equipment commonly found in a library. The questions will consider the procedures associated with the routines of shelving, storing, checking-out and receiving library materials. They are designed to identify candidates who have thoughtfully used a variety of materials and equipment, similar to those found in a library, in a manner which will contribute to maximizing the useful life span of the materials.
  • Preparing written material – These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences.
  • Supervision – These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Rank on the eligible list will be determined after adding any wartime veterans' credits to your final passing score.

CREDIT FOR SENIORITY: Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

apply information
This is an Archived Announcement.
The application filing date has passed.

 

The NYS Department of Civil Service reserves the right to reject for lateness or to accept applications filed after the advertised filing period. All statements you make on your application are subject to investigation.

ADDITIONAL INFORMATION
ELIGIBILITY FOR EXAMINATION: To be eligible to compete in this examination, you must be employed in the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.
ADMISSION TO EXAMINATION: Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, call (518)474‑6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1].
NEW YORK STATE IS AN EQUAL OPPORTUNITY EMPLOYER: It is the policy of the State of New York to provide for and promote equal opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
RELIGIOUS ACCOMMODATION: Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under "Religious Accommodation." We will make arrangements for you to take the test on a different date (usually the following day).
REASONABLE ACCOMMODATIONS IN TESTING: In addition, it is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to enjoy equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their applications. Further information is available from the Special Arrangements Unit of the Department of Civil Service at (518) 457-2487 [press 2, then press 2] in the Albany area, toll free at 1-877-697-5627 [press 2, then press 2], or via TDD (telecommunications device for the deaf) at (518) 457-8480.
MULTIPLE EXAMINATIONS SCHEDULED FOR THE SAME DAY: With the exception of written tests announced by NewYork City, if you have applied to take a written test announced by a local jurisdiction (county, town, city) scheduled to be held on the same test date as this written test, you must call (518) 474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1], no later than two weeks before the test date, to make arrangements for taking all tests at one test site. All tests will be held at the State examination center.
S4/TA1 CLT-tmc
Issued: 11/3/06
include file for bottom of promotion announcements
This is an Archived Announcement.
The application filing date has passed.