ATTENDANCE AND LEAVE MANUAL
ADVISORY MEMORANDUM NO. 2003-01
Section 21.3
March 2003

TO: All State Agencies
FROM: William Doyle, Director Staffing Services Division
SUBJECT: Sick Leave Accrual Rate for PS&T Unit Employees

The State has entered into a Memorandum of Understanding (MOU) with the Public Employees Federation concerning the sick leave accrual rate for employees in the Professional, Scientific and Technical Services (PS&T) Unit. This MOU provides that with respect to all PS&T employees covered by the Attendance Rules, effective with the payroll period beginning March 27, 2003 for employees on the Administration payroll cycle and effective with the payroll period beginning April 3, 2003 for employees on the Institution payroll cycle, sick leave shall be credited in accordance with the Attendance Rules. Therefore, employees in the PS&T Unit with no creditable service prior to April 1, 1982 who had been earning sick leave at the 10-day rate will now be eligible to earn sick leave at the rate of 13 days per year.

Similarly, the MOU provides that employees covered by attendance rules other than the Attendance Rules for Employees in New York State Departments and Institutions will be credited with sick leave at the rate now applicable to employees hired before April 1, 1982. A memorandum will be issued by the Governor’s Office of Employee Relations addressing this group.

Accrual Rate
As a result of the MOU, all PS&T Unit employees subject to the Attendance Rules should be credited with sick leave at the 13-day rate, effective with the biweekly payroll period beginning March 27, 2003 for those on the Administration payroll or April 3, 2003 for those on the Institution payroll.

All full time employees in this Unit will earn sick leave at the rate of 3.75 or 4 hours per biweekly payroll period, based on whether they occupy a 37.5 or 40 hour per week position.

Employees in the PS&T Unit participating in the Voluntary Reduction in Work Schedule (VRWS) program who were earning prorated sick leave at the 10-day rate will have their sick leave accrual rates adjusted to reflect the change to the 13-day rate, prorated based on their VRWS percentage.

Part time employees in the PS&T Unit who are eligible to earn sick leave will earn prorated sick leave based on the 13-day rate. For example, a 50% employee in a 40-hour workweek position will be eligible to earn 2 hours of sick leave each biweekly payroll period.

No 10-day accrual rate adjustments shall be credited on or after March 27, 2003 for the Administration payroll or April 3, 2003 for the Institution payroll. For example: A full time 40- hour per week employee on the Administration payroll cycle who was hired after April 1, 1982 currently earns 3 hours of sick leave each pay period with an adjustment of 2 additional hours on the employee's anniversary date to bring him/her up to ten days (80 hours) of sick leave per year. If the employee's next anniversary date was March 30, 2003, the 2-hour adjustment would not be credited because the employee is earning at the 13-day rate beginning with the pay period that commenced March 27, 2003.

Employees continue to be required to be in full pay status for 7 out of 10 days in a biweekly payroll period (or for a proportionate number of days for employees scheduled to work fewer than 10 days per biweekly payroll period) in order to actually earn accruals in that biweekly payroll period.

Sick Leave at Half-Pay
Employees in the PS&T Unit who earned sick leave at the 10-day rate will continue to be eligible for the benefit provided by Article 12.20 of the 1999-2003 State/PEF Agreement, until a successor agreement is ratified. However, the MOU limits the cumulative total of mandatory sick leave at half-pay an employee can receive under Article 12.20 to 1.5 days for each six months of service the employee completed after April 1, 1985 and prior to March 27, 2003 (Administration payroll cycle) or April 3, 2003 (Institution payroll cycle). Employees will, of course, continue to acquire eligibility for sick leave at half-pay under the Attendance Rules.

Please see Section 21.5, pages C-6 through C-11, of the State Attendance and Leave Manual for a discussion of the mandatory sick leave at half-pay benefit provided by Article 12.20 of the 1999-2003 PS&T Agreement.

Questions should be addressed to the Attendance and Leave Unit of this Department at (518) 457-2295.