NEW YORK STATE DEPARTMENT OF CIVIL SERVICE
DIVISION OF STAFFING SERVICES
ATTENDANCE AND LEAVE MANUAL
GENERAL INFORMATION BULLETIN 2001-01
February 15, 2001
TO: State Departments and Agencies in the Albany Area
FROM: Nicholas J. Vagianelis, Director of Operations and Administration
SUBJECT: Processing Alternative Work Schedules Developed in Conjunction with the Northway Bridge Construction
A construction project for replacement of the Northway bridges over Sand Creek and Pollack Roads is expected to begin on March 1, 2001. This will have a major impact on commuters during the six-month construction project. As part of efforts to alleviate problems during this period, the use of alternative work schedules, particularly compressed workweeks, is encouraged. Given the location of the construction project alternative work schedules will be offered to employees residing in and commuting from Saratoga, Warren and Washington Counties. Normally, alternative work schedule proposals under Executive Order No. 68 are prepared in narrative form in accordance with guidelines found in Section 20.1 of the Attendance and Leave Manual.
However, in anticipation of increased requests for alternative work schedules from agencies whose employees will be impacted by commuting problems, the Department of Civil Service and the Governor's Office of Employee Relations are working to streamline the review process.
As part of that effort, attached is an alternative work schedule reporting form which requires the submission of only that information deemed most critical. It is intended to be used only in conjunction with requests for alternative work schedules developed to address transportation problems caused by construction on the Northway Bridge project. A separate form should be completed for each type of alternative work schedule and copies should be submitted to Civil Service and the Governor's Office of Employee Relations for review and approval.
Agencies continue to be required to consult with appropriate employee organization representatives prior to implementation of an alternative work schedule. Although reporting on the following elements is not required, agencies should still carefully review program impact, cost implications, including overtime, and timekeeping procedures. Arrangements should also be made for adequate supervision and coverage.
In accordance with Executive Order No. 68 guidelines, agencies do not need to submit work schedules that apply to one person only.
Please reproduce the attached form as needed.
Contact the Attendance and Leave Unit at (518) 457-2295 for questions about completing the attached form or for further information about alternative work schedules.
Policy Guidelines for Alternative Work Schedules Developed in Conjunction with the Replacement of the Northway Bridges
Most alternative work schedules fall into one of the following categories:
1. Staggered hours - a schedule where groups of employees begin and end the work day at different, set intervals;
2. Compressed workweek - a schedule in which a full week is worked in less than five days;
3. Compressed pay period - a schedule in which a full pay period is worked in less than 10 days.
Agencies are free to choose one of these schedules for employees who will be participating in alternative work schedules in conjunction with the replacement of the Northway bridges. In choosing one of these options we wish to remind agencies of the need to:
- Review the program impact of the establishment of an alternative work schedule;
- Record the number of hours worked for each day of the schedule and the number of days per week;
- Establish a set starting time or range of starting times available each day as well as effective starting and ending dates;
- Identify the total number of employees who intend to participate in alternative work schedules;
- Ensure that supervision, adequate coverage, meal periods and an appropriate record of employee attendance are maintained;
- Ensure that overtime eligible employees involved in compressed pay periods work or charge credits for a minimum of 37 % or 40 hours in each workweek;
- Consult with union representatives whose employees are participating in the schedule;
- Record the objections, if any, of unions to the establishment of alternative work schedules;
- Decide whether or not an employee has the right to return to his/her former schedule prior to the anticipated ending date of the schedule and notify the employee of that decision;
- Refrain from the creation of new positions, the reclassification of positions or incurring overtime costs as the result of an alternative work schedule.
Agencies interested in developing other types of alternative work schedules or who have additional questions should call the Attendance and Leave Unit at (518) 457-2295.
* To view and print the PDF formatted publications, you need a PDF viewer such as Adobe® Acrobat® Reader®. This is a free download from Adobe Systems. To download the latest version of Adobe Acrobat Reader click the image below.
DISCLAIMER: The Department of Civil Service is not responsible for Adobe Acrobat Reader or your use of it. The link above is provided for your convenience and does not in any way constitute an endorsement of this software or company.