NEW YORK STATE DEPARTMENT OF CIVIL SERVICE
DIVISION OF STAFFING SERVICES
ATTENDANCE AND LEAVE MANUAL
GENERAL INFORMATION BULLETIN 2005-01
June 2005

TO: State Departments and Agencies
FROM: Terry Jordan, Director of Staffing Services
SUBJECT: Alternative Work Schedules - Dunn Memorial Bridge Ramp Closures

The Dunn Memorial Bridge ramp closures which began on July 28, 2005 will impact commuters for an as yet undetermined period of time. As part of efforts to alleviate problems during this period, the use of alternative work schedules is encouraged. Alternative work schedules may be offered by agencies to employees whose commute is affected by these closures.

Normally, alternative work schedule proposals under Executive Order No. 68 are prepared in narrative form in accordance with guidelines found in Section 20.1 of the Attendance and Leave Manual. However, in anticipation of increased requests for alternative work schedules from agencies whose employees will be impacted by commuting problems, the Department of Civil Service and the Governor’s Office of Employee Relations have expedited the request and the review process.

Therefore, attached are Policy Guidelines and an Alternative Work Schedule Reporting Form that may be used for alternative work schedule requests related to the Dunn Memorial Bridge ramp closures.

Agencies continue to be required to consult with appropriate employee organization representatives prior to implementation of an alternative work schedule. Although reporting on the following elements is not required, agencies should still carefully review program impact, cost implications, including overtime, and timekeeping procedures. Arrangements should also be made for adequate supervision and coverage.

The Alternative Work Schedule Reporting Form requires the submission of only that information deemed most critical. A separate Form should be completed for each type of alternative work schedule and copies should be submitted to the Department of Civil Service and to the Governor’s Office of Employee Relations for expedited review and approval.

In accordance with Executive Order No. 68 guidelines, agencies do not need to submit work schedules that apply to one person only.

Contact the Attendance and Leave Unit at (518) 457-2295 for questions about completing the attached form or for further information about alternative work schedules.

Policy Guidelines for Alternative Work Schedules Developed in Conjunction
with the Dunn Memorial Bridge Ramp Closures

Alternative Work Schedule Reporting Form(pdf109KB)