ATTENDANCE AND LEAVE MANUAL
POLICY BULLETIN NO. 2004-01
TO: State Departments and Agencies
FROM: Terry Jordan, Director of Staffing Services
SUBJECT: Implementation of Productivity Enhancement Program for CSEA Represented Employees
The Productivity Enhancement Program (PEP) allows eligible CSEA represented employees in the Executive branch to exchange previously accrued annual leave (vacation) and/or personal leave in return for a credit to be applied toward their employee share NYSHIP premiums on a biweekly basis. Attached please find the Program Description and the enrollment form for the 2004 portion of PEP. Please note that the period during which the program will be available has been modified slightly since the signing of the 2003-2007 State/CSEA collective bargaining agreements. A Memorandum of Understanding has been signed with CSEA to facilitate this change to the program.
As detailed in the Program Description, the 2004 portion of the program will run from September 30 through December 31. The enrollment period for this part of the program will be conducted from August 2 through August 27, 2004. The program will be run for the entire calendar year in 2005, 2006 and 2007.
Implementation of the program will require action on the part of agency personnel officers, agency timekeepers and agency health benefits administrators. Specifically, agency personnel officers will be responsible for (1) providing interested employees with program descriptions and enrollment forms; (2) verifying employee eligibility to participate; and (3) notifying timekeepers and health benefits administrators of participant enrollments and separations from service. Agency timekeepers will be responsible for adjusting the vacation and/or personal leave balances of participants upon enrollment. Questions regarding employee eligibility and leave transactions should be directed to the Attendance & Leave Unit of the Department of Civil Service at (518) 457-2295.
Agency health benefits administrators (HBAs) are responsible for (1) processing the Health Insurance Contribution Credit (HICC) for PEP enrollees; and (2) processing adjustments to the HICC as a result of coverage changes (individual vs. family). The Employee Benefits Division will be issuing a separate document with specific instructions for HBAs. Questions regarding health insurance transactions should be directed to your agency’s processor in the Employee Benefits Division Operations Unit.
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