ATTENDANCE AND LEAVE MANUAL
POLICY BULLETIN NO. 2004-03
TO: State Departments and Agencies
FROM: Terry Jordan, Director of Staffing Services
SUBJECT:Implementation of Productivity Enhancement Program for 2005, 2006, 2007
The Productivity Enhancement Program (PEP) allows eligible CSEA, PEF, DC-37, and Managerial/Confidential employees in the Executive branch to exchange previously accrued annual leave (vacation) and/or personal leave in return for a credit to be applied toward their employee share NYSHIP premiums on a biweekly basis. Attached please find the Program Description, the Institution Teachers Appendix and the enrollment form for the 2005 PEP Program.
The starting and ending dates of the PEP program for 2005, 2006, and 2007 are detailed in the Program Description. The enrollment period for each program year will be conducted beginning with the first Monday and ending with the last Friday of the October preceding that program year. The enrollment period for the 2005 program begins on Monday October 4, 2004 and ends on Friday October 29, 2004.
Implementation of the program will require action on the part of agency personnel officers, agency timekeepers, and agency health benefits administrators. Specifically, agency personnel officers will be responsible for (1) providing interested employees with program descriptions and enrollment forms; (2) verifying employee eligibility to participate; and (3) notifying timekeepers and health benefits administrators of participant enrollments and separations from service. Agency timekeepers will be responsible for adjusting the vacation and/or personal leave balances of participants upon enrollment. Questions regarding employee eligibility and leave transactions (with the exception of questions pertaining to Institution Teachers) should be directed to the Attendance and Leave Unit of the Department of Civil Service at (518) 457-2295. Questions regarding Institution Teachers should be directed to the employee’s central personnel office.
Agency health benefits administrators (HBAs) are responsible for (1) processing the Health Insurance Contribution Credit for PEP enrollees; and (2) processing adjustments to the HICC as a result of coverage changes (individual vs. family). The Employee Benefits Division will be issuing a separate document with specific instructions for HBAs. Questions regarding health insurance transactions should be directed to your agency’s processor in the Employee Benefits Division Operations Unit.
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