New York State of Opportunity

Payroll Analyst

Written Test To Be Held
November 06, 2021
Applications Must Be Submitted or Postmarked By
September 22, 2021

 

Exams Included on This Announcement
Exam Number Exam Title Open to Employees of Salary Salary Grade Non−Refundable Processing Fee (Waivers available)
38-544 Payroll Analyst 2 Comptroller, Office of $76,326 SG-23 $20
38-545 Payroll Analyst 3 Comptroller, Office of $82,383 M-1 $25
38-546 Payroll Analyst 4 Comptroller, Office of $91,365 M-2 $25
The Department of Civil Service may administer tests either online or with paper booklets and answer sheets. Online tests will be administered using Remote Proctoring. You may access information on remote proctoring by visiting our website at www.cs.ny.gov/testing/remote-proctoring.cfm. Your admission notice will tell you whether your test will be administered online or in a test location.

Promotion examination open to all qualified employees of the New York State Office of the State Comptroller.

NOTE: To be considered a qualified employee eligible to compete in these examinations, you must be employed in, or on leave from, the New York State Office of the State Comptroller.

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Minimum Qualifications

On or before November 6, 2021, you must be a qualified employee of the New York State Office of the State Comptroller with two months of permanent competitive or 55-b/55-c service as a(n):

For No. 38-544:

Either A. Payroll Analyst 1, Payroll Analyst Trainee 1, or Payroll Analyst Trainee 2;

Or B. Business Systems Analyst 1, Business Systems Analyst Trainee 1, Business Systems Analyst Trainee 2, or Payroll Examiner 3.

For No. 38-545:

Either A. Payroll Analyst 2;

Or B. Business Systems Analyst 2.

For No. 38-546:

Either A. Payroll Analyst 2 or Payroll Analyst 3;

Or B. Business Systems Analyst 2, Business Systems Analyst 3, or Supervisor Agency Accounts.

Only the titles listed qualify for these examinations.

If you were permanently appointed to a qualifying title on or before September 6, 2021, and have served continuously in this title since that date, you are eligible to file for this examination.

Qualifying Experience for Appointment form the Eligibile List

For No. 38-544: After one year of service as a Payroll Analyst 1, Business Systems Analyst 1, or Payroll Examiner 3, successful candidates will be qualified for appointment from the eligible list.

For No. 38-545: After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.

For No. 38-546: After one year of service as a Payroll Analyst 3, Business Systems Analyst 3, or Supervisor Agency Accounts, successful candidates will be qualified for appointment from the eligible list. After two years of service as a Payroll Analyst 2 or Business Systems Analyst 2, successful candidates will be qualified from the eligible list.

Eligibles who meet the “B” qualifications for No. 38-544 or No. 38-545 and who are subsequently appointed to an “A” title, may request to have their name added to the “A” list, once they have completed the one year of service in the “A” title. Eligibles who meet the “B” qualifications for No. 38-546 (Business Systems Analyst 2, Business Systems Analyst 3, or Supervisor Agency Accounts) who are subsequently appointed to an “A” title (Payroll Analyst 3 or Payroll Analyst 2), may request to have their name added to the “A” list, once they have completed the required one or two year(s) of service, respectively, in the “A” title. The request should be submitted in writing to the NYS Department of Civil Service, Albany, NY 12239; Attention: S2EMZ.

Order of Ceritification

The order of certification of this eligible list will be:

  1. "A" eligibles
  2. "All" eligibles

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Duties

As a Payroll Analyst 2, you would analyze and evaluate the administration and implementation of a weekly state payroll through the centralized payroll system for New York State agencies of the Executive, Judicial and Legislative Branches, including the State University and the City University of New York. You would supervise and assign work to Payroll Analysts and Payroll Specialists; and review and issue determinations on specific types of payroll matters (e.g., salaries, payments, taxes, retirement programs, deductions, and garnishments) consistent with changing state and federal laws, regulations, business rules, collective bargaining agreements, and policies governing state payroll.

As a Payroll Analyst 3, you would function as an administrative supervisor over multiple units led by Payroll Analysts 2 or other professional staff. You would oversee staff who analyze and evaluate the administration and implementation of a weekly state payroll through the centralized payroll system for New York State agencies of the Executive, Judicial and Legislative Branches, including the State University and the City University of New York. You would analyze the impact of changes to business processes and evaluate timeliness and priorities to ensure adequate resource availability; meet with agency executive and management staff to determine payroll issues and appropriate actions; develop performance plans and implement cross-functional training; and monitor and alter payroll system production schedules and deadlines.

As a Payroll Analyst 4, you would function as a manager of staff assigned to a payroll functional area. You would directly supervise Payroll Analysts 3 and Payroll Analysts 2 and other staff. You would manage all phases of payroll analysis and processing activities for assigned functions; analyze system performance and identify opportunities for system enhancements or modifications; and conduct analysis and make final determinations for requests involving statewide policy.

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Subject of Examination

There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills, and/or abilities in such areas as: For Examination Numbers
38-54438-54538-546
1. Supervision -These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline. X
2. Payroll Procedures - Candidates will be required to have knowledge of the application of rules, regulations, laws, and negotiated agreements in effect as of March 31, 2021 which are used to govern the administration and processing of the New York State payroll including, but not limited to, sections of State Finance Law, Civil Service Law, and Retirement and Social Security Law, as they relate to New York State payroll.X
3. Understanding and Interpreting tabular material - These questions test your ability to understand, analyze, and use the internal logic of data presented in tabular form. You may be asked to perform tasks such as completing tables, drawing conclusions from them, analyzing data trends or interrelationships, and revising or combining data sets. The concepts of rate, ratio, and proportion are tested. Mathematical operations are simple, and computational speed is not a major factor in the test. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone. X
4. Understanding and interpreting written material - These questions test how well you comprehend written material. You will be provided with brief reading selections and will be asked questions about the selections. All the information required to answer the questions will be presented in the selections; you will not be required to have any special knowledge relating to the subject areas of the selections. X
5. Preparing written material - These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences. X
6. Analyzing and Evaluating Information - These questions test for the ability to analyze, interpret, and draw reasonable conclusions from information presented in text, data, images or symbols. This may involve identifying a significant problem or issue; focusing on relevant data and text; identifying trends, relationships, and significant features; assessing relevant alternatives; suggesting or evaluating possible conclusions; and applying logical principles to information provided. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone. XX
7. Working and Interacting with Others- These questions test for knowledge of how to effectively approach work and maintain professional relationships with others in the workplace. Each question presents a situation and a number of possible approaches for handling it. Question topics may include working with supervisors and coworkers, interacting with members of the public, handling conflict, and managing workplace demands and priorities. The questions are not specific to any job title or place of work. XX
8. Preparing Reports and Official Documents - These questions test for the ability to prepare reports and other official documents for use within and among governmental agencies, in legal or regulatory settings, or for dissemination to the public. Some questions test for a knowledge of grammar, usage, punctuation, and sentence structure. Others test for the ability to present information clearly and accurately, to use the proper tone, and to organize paragraphs logically and comprehensibly. XX
9. Administrative Techniques and Practices - These questions test for a knowledge of management techniques and practices used in directing or assisting in directing a program component or an organizational segment. Questions cover such areas as interpreting policies, making decisions based on the context of the position in the organization, coordinating programs or projects, communicating with employees or the public, planning employee training, and researching and evaluating areas of concern. XX
10. Administrative Supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and his/her subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections. XX

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Your final score on the eligible list will be determined after adding any wartime Veterans' credits.

Credit for Seniority

Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

Applicants are required to have a Personal NY.gov account and keep their email address up to date. The Department of Civil Service and other state agencies will communicate with you through email correspondence. This may include the notification of your test arrangements, examination results, and canvassing you for interest in appointment. It will be important for you to keep your email address, phone number, and mailing address current by logging into https://www.cs.ny.gov/home/myaccount.

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How To Apply

Apply On line

Note: The non-refundable application processing fee must be paid on line via a MasterCard or Visa credit card. If you qualify for a waiver of the application processing fee you may also apply on line.

You will need a personal NY.gov ID to apply for these examinations. If you do not have a personal NY.gov account, please create an account.

You Can Also

The NYS Department of Civil Service reserves the right to reject for lateness or to accept applications filed after the advertised filing period. All statements you make on your application are subject to investigation.

Important: Unless waived, you must pay the non-refundable processing fee. For information on fee waivers, visit https://www.cs.ny.gov/examannouncements/types/oc/appinfo.cfm##Fee. Any past due application processing fees must be paid in full prior to submitting an application. Please email FeeUnitMail@cs.ny.gov regarding inquiries about any past due fee. It is important that you verify that you entered the correct examination number and title on your online or paper application prior to submitting. If you apply online, you should immediately review your email confirmation notice to verify that you applied for the correct examination.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.

Religious Accommodation

Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).

Reasonable Accommodations in Testing

It is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to provide equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their application. Further information is available from the Test Administration Unit of the Department of Civil Service. In the Albany area, call 518-457-2487. Outside of the Albany area, call toll free at 1-877-697-5627. For TDD services, call NY Relay at 711 (requires a fee) or 1-800-662-1220.

Admission to Examination

Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, email us at AdmissionNotices@cs.ny.gov. Please provide your first and last name, address, and the last four digits of your social security number, and we will provide you with the information you need to attend your written test. If you have an issue other than not receiving your admission notice, please contact our office at (518) 474-6470 in the Albany area or toll free at 1-877-697-5627. Please leave a clear concise message and provide your first and last name, last four digits of your social security number and a daytime phone number.

Taking State and Local Examinations Scheduled for the Same Day

If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same test date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date to make arrangements for taking all tests at one test site. All tests will be held at the state examination center. For your convenience, contact information for all local civil service agencies is available on our website at: https://www.cs.ny.gov/jobseeker/local.cfm.

Eligibility for Examination

To be considered a qualified employee eligible to compete in this examination, you must be employed in, or on leave from, the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.

Cell Phones or Electronic/Communication Devices at the Test Site

The use of cell phones, beepers, headphones, or any electronic or other communication devices at your personal testing site or in the test room, hallways, restrooms, building, grounds, or other areas, except as expressly authorized by the Department of Civil Service, could result in your disqualification.

S2/TB1 EMZ-rkv
Issued: 08/20/2021

This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.