Manager Educational & Vocational Services Coordination 1

The Department of Civil Service may administer tests either online or with paper booklets and answer sheets. Online tests will be administered using Remote Proctoring. You may access information on remote proctoring by visiting our website at www.cs.ny.gov/testing/remote-proctoring.cfm. Your admission notice will tell you whether your test will be administered online or in a test location.

Due to current testing space limitations, candidates may need to travel to one of the following test sites to take this examination: Rensselaer, Buffalo, Nyack, Poughkeepsie, Canton, Syracuse, and Yonkers. Candidates will be notified of their test site location on their admission notice.

If you previously applied for this examination scheduled for May 16, 2020, which was postponed, you do NOT need to reapply. Your application will be reviewed to determine if you meet the qualifications to take the examination. Additional information will be sent to previous applicants via email.

Promotion examination open to all qualified employees of the New York State Education Department.

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Minimum Qualifications

On or before October 16, 2021,* you must be a qualified employee of the New York State Education Department and have had three months of permanent competitive or 55-b/55-c service as:

For No. 38-634:

Either A. an Associate Vocational Rehabilitation Counselor or Assistant District Manager Vocational and Educational Services;

Or B. a Senior Vocational Rehabilitation Counselor or Senior Vocational Rehabilitation Counselor (Manual Communications).

For No. 38-559: an Assistant District Manager Vocational and Educational Services, Associate Vocational Rehabilitation Counselor, or Employment Specialist for Individuals with Disabilities 2.

For No. 38-560: an Associate Vocational Rehabilitation Counselor, Assistant District Manager Vocational and Educational Services, District Manager Vocational Rehabilitation, or Manager Educational and Vocational Services Coordination 1.

For No. 38-561: a District Manager Vocational Rehabilitation, Manager Educational and Vocational Services Coordination 1, or Manager Educational and Vocational Services Coordination 2.

Only the title or titles listed are qualifying.

If you were permanently appointed to a qualifying title on or before July 16, 2021,* and have served continuously in this title since that date, you are eligible to file for this examination.

Qualifying Experience for Appointment from the Eligible List

For No. 38-634: After one year of service as an Associate Vocational Rehabilitation Counselor or Assistant District Manager Vocational and Educational Services, successful candidates will be qualified for appointment from the eligible list. After two years of service as a Senior Vocational Rehabilitation Counselor or Senior Vocational Rehabilitation Counselor (Manual Communications), successful candidates will be qualified for appointment from the eligible list.

For No. 38-559: After one year of the service described in the minimum qualifications, successful candidates will be qualified for appointment from the eligible list.

For No. 38-560: After one year of the service as a District Manager Vocational Rehabilitation, or Manager Educational and Vocational Services Coordination 1, successful candidates will be qualified for appointment from the eligible list. After two years of service as an Associate Vocational Rehabilitation Counselor, or Assistant District Manager Vocational and Educational Services, successful candidates will be qualified for appointment from the eligible list.

For No. 38-561: After one year of the service as a Manager Educational and Vocational Services Coordination 2, successful candidates will be qualified for appointment from the eligible list. After two years of service as a District Manager Vocational Rehabilitation, or Manager Educational and Vocational Services Coordination 1, successful candidates will be qualified for appointment from the eligible list.

Eligibles who meet the ?B? qualifications, and who are subsequently appointed to an ?A? title, may request to have their name added to the ?A? list, once they have completed the one year(s) of service in the ?A? title. The request should be submitted in writing to the NYS Department of Civil Service, Albany, New York 12239; Attention: S2SEP.

Order of Certification

The order of certification of this eligible list will be:

1. "A" eligibles
2. "All" eligibles

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Duties

As a District Manager Vocational Rehabilitation, you would direct and plan the operation of the Adult Career and Continuing Education Services Vocational Rehabilitation (ACCESS-VR) district office. You would be responsible for the planning, budgeting, program and policy evaluation, vendor review and management reporting for ACCESS-VR program for the geographic area served by the district office. You would also develop linkages and coordination with business and industry, and with other service delivery systems and consumer groups, with special emphasis on populations that are underserved; and manage multiple contacts for service provisions with the direct office geographical area.

As a Manager Educational and Vocational Services Coordination 1, you would be responsible for collaborative relationships with public and private agencies and would work with local SED staff in interagency problem solving; you would administer and monitor a unit within ACCES, such as the Independent Living Center Program, the Transition Unit, or the Quality Assurance Unit; and you would prepare fiscal reports and review grant proposals and contracts.

As a Manager Educational and Vocational Services Coordination 2, you would facilitate and oversee the implementation of federal and State laws and regulations related to vocational rehabilitation services for people with disabilities through such activities as statutory, regulatory, and policy development; you would ensure interagency collaboration, and prepare and review requests for proposals, fiscal reports, and grant proposals; and you would provide technical assistance and monitoring of vocational rehabilitation contracts.

As a Manager Educational and Vocational Services Coordination 3, you would provide direction and leadership to ensure that all the needs are met for Service Delivery, Policy, Training, Workforce Innovation and Opportunity Act (WIOA) Implementation, Independent Living, Transition and Business Engagement Units; and you would monitor and oversee programs and policies related to vocational rehabilitation, high school equivalency programs, propriety school programs, and center office administration support services.

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Subject of Examination

There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills, and/or abilities in such areas as:	For Examination Numbers
	38-634	38-559	38-560	38-561
1. Analyzing and evaluating information - These questions test for the ability to analyze, interpret, and draw reasonable conclusions from information presented in text, data, images or symbols. This may involve identifying a significant problem or issue; focusing on relevant data and text; identifying trends, relationships, and significant features; assessing relevant alternatives; suggesting or evaluating possible conclusions; and applying logical principles to information provided.	X	X	X	X
2. Preparing reports and official documents - These questions test for the ability to prepare reports and other official documents for use within and among governmental agencies, in legal or regulatory settings, or for dissemination to the public. Some questions test for a knowledge of grammar, usage, punctuation, and sentence structure. Others test for the ability to present information clearly and accurately, to use the proper tone, and to organize paragraphs logically and comprehensibly.	X	X	X	X
3. Working and interacting with others - These questions test for knowledge of how to effectively approach work and maintain professional relationships with others in the workplace. Each question presents a situation and a number of possible approaches for handling it. Question topics may include working with supervisors and coworkers, interacting with members of the public, handling conflict, and managing workplace demands and priorities. The questions are not specific to any job title or place of work.	X	X	X
4. Administrative supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and his/her subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections.	X			X
5. Understanding and applying administrative principles - These questions test for knowledge of how to effectively manage and direct an organization or an organizational segment. These questions cover such areas as developing objectives, formulating policies, making decisions, forecasting and planning, developing personnel, organizing and coordinating work, communicating information, providing leadership, and delegating authority and responsibility.	X			X
6. Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.		X	X

TEST GUIDE & SAMPLE TEST MATERIAL: A General Guide to Written Tests is available at http://www.cs.ny.gov/testing/testguides.cfm. Sample Test Material for the subject areas described above is also available at http://www.cs.ny.gov/testing/sampletestmat.cfm

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Your final score on the eligible list will be determined after adding any wartime Veterans' credits.

Credit for Seniority

Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

Applicants are required to have a Personal NY.gov account and keep their email address up to date. The Department of Civil Service and other state agencies will communicate with you through email correspondence. This may include the notification of your test arrangements, examination results, and canvassing you for interest in appointment. It will be important for you to keep your email address, phone number, and mailing address current by logging into https://www.cs.ny.gov/home/myaccount.

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How To Apply

Important: Unless waived, you must pay the non-refundable processing fee. For information on fee waivers, visit https://www.cs.ny.gov/examannouncements/types/oc/appinfo.cfm##Fee. Any past due application processing fees must be paid in full prior to submitting an application. Please email FeeUnitMail@cs.ny.gov regarding inquiries about any past due fee. It is important that you verify that you entered the correct examination number and title on your online or paper application prior to submitting. If you apply online, you should immediately review your email confirmation notice to verify that you applied for the correct examination.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.

Religious Accommodation

Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).

Reasonable Accommodations in Testing

It is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to provide equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their application. Further information is available from the Test Administration Unit of the Department of Civil Service. In the Albany area, call 518-457-2487. Outside of the Albany area, call toll free at 1-877-697-5627. For TDD services, call NY Relay at 711 (requires a fee) or 1-800-662-1220.

Admission to Examination

Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, email us at AdmissionNotices@cs.ny.gov. Please provide your first and last name, address, and the last four digits of your social security number, and we will provide you with the information you need to attend your written test. If you have an issue other than not receiving your admission notice, please contact our office at (518) 474-6470 in the Albany area or toll free at 1-877-697-5627. Please leave a clear concise message and provide your first and last name, last four digits of your social security number and a daytime phone number.

Taking State and Local Examinations Scheduled for the Same Day

If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same test date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date to make arrangements for taking all tests at one test site. All tests will be held at the state examination center. For your convenience, contact information for all local civil service agencies is available on our website at: https://www.cs.ny.gov/jobseeker/local.cfm.

Eligibility for Examination

To be considered a qualified employee eligible to compete in this examination, you must be employed in, or on leave from, the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.

Cell Phones or Electronic/Communication Devices at the Test Site

The use of cell phones, beepers, headphones, or any electronic or other communication devices at your personal testing site or in the test room, hallways, restrooms, building, grounds, or other areas, except as expressly authorized by the Department of Civil Service, could result in your disqualification.

S2/TB2 SEP-tlm
Reissued: 8/18/21
*Revised Material: 8/18/21

This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.

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