New York State of Opportunity

Maintenance Supervisors

Written Test To Be Held
March 25, 2023
You may be assigned to either Saturday or Sunday to take your test.
You cannot request or change your scheduled day.
Applications Must Be Submitted or Postmarked By
February 08, 2023

 

Exams Included on This Announcement
Exam Number Exam Title Open to Employees of Salary Salary Grade Non−Refundable Processing Fee (Waivers available)
38-877 Maintenance Supervisor 2 Multiple Agencies $57,984 SG-17 $15
38-878 Maintenance Supervisor 3 Multiple Agencies $64,589 SG-19 $20

You must review important information on the New York State Department of Civil Service COVID-19 policy that applies to all candidates sitting for in-person Civil Service examinations being administered at a New York State test center. You can access our full policy on the Department of Civil Service website.

Due to current testing space limitations, candidates may need to travel to a test site to take this examination. Candidates will be notified of their test site location on their admission notice.

Interdepartmental promotion examination open to all qualified employees of New York State.

For Promotion in State Departments, Facilities, and Agencies

1. Within Promotion Units 2. Within Entire Departments 3. To Other Departments

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Minimum Qualifications

On or before March 25, 2023, you must be a qualified employee of New York State and have had 45 days of permanent competitive, non-competitive, or 55-b/55-c service as a:

For Exam No. 38-877:

Either A. Maintenance Supervisor 1, Maintenance Supervisor 1 (Building), Maintenance Supervisor 1 (Electronic Equipment), Maintenance Supervisor 1 (Fish Hatchery), Maintenance Supervisor 1 (Motor Equipment), Maintenance Supervisor 1 (Toll Equipment), Park Supervisor 2, Plant Utilities Engineer 1, Plant Utilities Engineer 2, Public Buildings Manager 1, Trades Supervisor (Sign Fabrication), Trades Supervisor (Carpenter), Trades Supervisor (Electrician), Trades Supervisor (Mason & Plasterer), Trades Supervisor (Painter), Trades Supervisor (Plumber & Steamfitter), Supervisor General Services Grounds Operations and Horticulture 1, Maintenance Supervisor 1 (Marine Equipment), or Bridge Repair Supervisor 1;

Or B. Trades Specialist (Carpenter), Trades Specialist (Electrician), Service & Repair Mechanic (Electronics), Trades Generalist, General Mechanic Trades Training Program, Grounds Construction Supervisor, Head Grounds Supervisor, Head Janitor, Trades Specialist (Locksmith), Trades Specialist (Machinist), Trades Specialist (Mason & Plasterer), Service & Repair Mechanic (Motor Equipment), Trades Specialist (Painter), Park Sanitation Superintendent, Park Supervisor 1, Trades Specialist (Plumber & Steamfitter), Plumber and Steamfitter Trades Training Program, Service & Repair Mechanic (HVAC-R), Trades Specialist (Roofing), Senior Filter Plant Operator, Supervisor Grounds, Vocational Instructor (all levels),* Wastewater Treatment Plant Operator 3, Trades Specialist (Welder), Trades Specialist (Bridge), Trades Specialist (Sheet Metal), Trades Specialist (Upholstery), Trades Specialist (Sign Fabrication), Service & Repair Mechanic (Auto Body), Service & Repair Mechanic (Laboratory), Service & Repair Mechanic (Corcraft), or Park Supervisor 1 (Marine Services).

For Exam No. 38-878:

Either A. Maintenance Supervisor 1, Maintenance Supervisor 1 (Building), Maintenance Supervisor 1 (Electronic Equipment), Maintenance Supervisor 1 (Fish Hatchery), Maintenance Supervisor 1 (Motor Equipment), Maintenance Supervisor 1 (Toll Equipment), Maintenance Supervisor 2, Maintenance Supervisor 2 (Bridge), Maintenance Supervisor 2 (Building), Maintenance Supervisor 2 (Motor Equipment), Maintenance Supervisor 2 (Toll Equipment), Park Supervisor 2, Plant Utilities Engineer 1, Plant Utilities Engineer 2, Public Buildings Manager 1, Public Buildings Manager 2, Regional Park Maintenance Supervisor, Trades Supervisor (Sign Fabrication), Trades Supervisor (Carpenter), Trades Supervisor (Electrician), Trades Supervisor (Mason & Plasterer), Trades Supervisor (Painter), Trades Supervisor (Plumber & Steamfitter), Supervisor General Services Grounds Operations and Horticulture 1, Maintenance Supervisor 1 (Marine Equipment), or Bridge Repair Supervisor 1;

Or B. Building Restoration Specialist, Trades Specialist (Carpenter), Chief Janitor, Trades Specialist (Electrician), Service & Repair Mechanic (Electronics), Trades Generalist, General Mechanic Trades Training Program, Grounds Construction Supervisor, Head Grounds Supervisor, Head Janitor, Trades Specialist (Locksmith), Trades Specialist (Machinist), Trades Specialist (Mason & Plasterer), Service & Repair Mechanic (Motor Equipment), Trades Specialist (Painter), Park Sanitation Superintendent, Trades Specialist (Plumber & Steamfitter), Plumber and Steamfitter Trades Training Program, Service & Repair Mechanic (HVAC-R), Trades Specialist (Roofing), Senior Filter Plant Operator, Supervisor Grounds, Vocational Instructor (all levels),* Wastewater Treatment Plant Operator 3, Trades Specialist (Welder), Trades Specialist (Bridge), Trades Specialist (Sheet Metal), Trades Specialist (Upholstery), Trades Specialist (Sign Fabrication), Service & Repair Mechanic (Auto Body), Service & Repair Mechanic (Laboratory), Service & Repair Mechanic (Corcraft), or Park Supervisor 1 (Marine Services).

*Certified in and teaching the following programs (some of these programs have been renamed and would be appropriate under either the old or new name): Air Conditioning and Refrigeration/Heating, Ventilation, Air Conditioning and Refrigeration; Carpentry; Electrical/Electrical Trades; Electrical/Electronic Occupations; Machine Shop/Machine Tool Operations-Machine Shop; Masonry; Painting and Decoration/Residential-Commercial Building Maintenance and Remodeling; Plumbing; Sheet Metal; and Welding/Welding and Fabrication.

If you were permanently appointed to a qualifying title on or before February 8, 2023, and have served continuously in this title since that date, you are eligible to file for this examination.

Only the title or titles listed are qualifying.

Qualifying Experience For Appointment From The Eligible List: After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.

Eligibles who meet the "B" qualifications, and who are subsequently appointed to an "A" title, may request to have their name added to the "A" list, once they have completed the time in title year(s) of service in the "A" title. The request should be submitted in writing to the NYS Department of Civil Service, Albany, New York 12239; Attention: S-2CAV.

Order of Certification: The order of certification of this eligible list will be:

  1. Department "A" eligibles
  2. Department "All" eligibles
  3. Interdepartmental "A" eligibles
  4. Interdepartmental "All" eligibles

Additional Requirements for Appointment:

  1. Background Investigation/Justice Center Review: In some agencies, the names of all prospective employees will

    • be checked against the Staff Exclusion List (SEL), maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s);
    • be investigated through a Criminal Background Check (CBC). You must report all convictions. Conviction of a felony or misdemeanor or any falsified or omitted information may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of state and federal law;

    And may

    • be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names appear on the SCR may be barred from appointment.

    You are responsible for payment of all required fees.

  2. Medicaid and Medicare: To be eligible for appointment and maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). You may be barred from appointment or your employment may be terminated at any time if you are listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program).

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Duties

As a Maintenance Supervisor 2, you would supervise the operation and maintenance of the physical plant of small state facilities, off-site facilities, or community residences. You would prepare or supervise the preparation of detailed plans, specifications, and estimates for small alteration and repair projects. You would supervise and inspect the execution of plans and instruct subordinates and contractors in general building construction and maintenance. You would prepare reports and identify mechanical and maintenance needs. Maintenance of roads, grounds, fleet management, and related equipment may also be your responsibility.

As a Maintenance Supervisor 3, you would be a second-level supervisor in medium-sized state facilities, off-site facilities, or community residences. Your tasks would be similar to a Maintenance Supervisor 2 except that larger programs are involved.

Notes

  1. In accordance with Section 52.11 of the Civil Service Law, individuals serving permanently in the non-competitive or labor class in a qualifying title (including those serving under Section 55b/c) who otherwise meet the requirements for taking the examination are eligible to compete in this promotion examination.
  2. Travel Requirements: Appointment to certain positions requires extensive travel within an area of assignment. Appointees may need to operate a motor vehicle or have other means to meet the transportation needs of the job. If the position requires that you operate a motor vehicle, you must continuously have a valid New York State driver's license to continue employment. Field work and travel expenses are reimbursed on a fixed schedule. Overnight travel may be required.
  3. This examination is being held on a promotion and open-competitive basis. If you are admitted to the promotion examination under anticipated eligibility (i.e., you do not have the required one year of Qualifying Experience For Appointment From The Eligible List) and if you meet the open-competitive minimum qualifications, you may also be admitted to the open-competitive examination. To be admitted, you must apply for the open-competitive examination according to the instructions given on the open-competitive announcement. Once you meet the required one year of qualifying service for appointment from the promotion list, you will not be eligible for appointment from the open-competitive eligible list.

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Subject of Examination

Subject of Examination: To be considered for appointment to this title, you must pass the written test. The written test evaluates your knowledge, skills, and/or abilities in the following areas: For Examination Nos.
38-87738-878
1. Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.X
2. Administrative supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and their subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections. X
3. Review and interpretation of plans and specifications, and the preparation of estimates - These questions test for the ability to read and understand typical building plans, layouts, and technical specifications; and for the ability to calculate accurate estimates of material and labor costs.XX
4. Operation, construction, alteration, and maintenance of physical plants, including mechanical and electrical equipment - These questions test for knowledge of the methods and materials used in the construction, alteration, maintenance and repair of physical plant facilities including such areas as building foundation and framing, building hardware, insulation, and roofing; and building plumbing, electrical, sanitary, and heating, ventilating, and air conditioning systems.XX
5. Maintenance management and energy conservation - These questions test for knowledge of the principles and practices involved in managing a building maintenance and energy conservation program including such areas as determining the need for and scheduling building repairs; proper building maintenance techniques; and effective energy conservation practices for buildings, including optimal heating plant and cooling system operation.XX

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Your final score on the eligible list will be determined after adding any wartime Veterans' credits.

Credit For Seniority: Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

Note: The Department of Civil Service may administer tests either online or with paper booklets and answer sheets.

Admission To The Test: If approved for a written test, you will receive an admission notice which will indicate your assigned test date and the way your test will be administered. Your test may be administered with paper and pencil or online at a state test site using a state-provided Chromebook. You cannot request to change your scheduled day or request a specific type of test administration.

Applicants are required to have a Personal NY.gov account and keep their email address up to date. The Department of Civil Service and other state agencies will communicate with you through email correspondence. This may include the notification of your test arrangements, examination results, and canvassing you for interest in appointment. It will be important for you to keep your email address, phone number, and mailing address current by logging into https://www.cs.ny.gov/home/myaccount.

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How To Apply

Apply On line

Note: The non-refundable application processing fee must be paid on line via a MasterCard or Visa credit card. If you qualify for a waiver of the application processing fee you may also apply on line.

You will need a personal NY.gov ID to apply for these examinations. If you do not have a personal NY.gov account, please create an account.

You Can Also

The NYS Department of Civil Service reserves the right to reject for lateness or to accept applications filed after the advertised filing period. All statements you make on your application are subject to investigation.

Important: Unless waived, you must pay the non-refundable processing fee. For information on fee waivers, visit https://www.cs.ny.gov/examannouncements/types/oc/appinfo.cfm##Fee. Any past due application processing fees must be paid in full prior to submitting an application. Please email FeeUnitMail@cs.ny.gov regarding inquiries about any past due fee. It is important that you verify that you entered the correct examination number and title on your online or paper application prior to submitting. If you apply online, you should immediately review your email confirmation notice to verify that you applied for the correct examination.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.

Religious Accommodation

Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).

Reasonable Accommodations in Testing

It is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to provide equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their application. Further information is available from the Test Administration Unit of the Department of Civil Service. In the Albany area, call 518-457-2487. Outside of the Albany area, call toll free at 1-877-697-5627. For TDD services, call NY Relay at 711 (requires a fee) or 1-800-662-1220.

Admission to Examination

Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, email us at AdmissionNotices@cs.ny.gov. Please provide your first and last name, address, and the last four digits of your social security number, and we will provide you with the information you need to attend your written test. If you have an issue other than not receiving your admission notice, please contact our office at (518) 474-6470 in the Albany area or toll free at 1-877-697-5627. Please leave a clear concise message and provide your first and last name, last four digits of your social security number and a daytime phone number.

Taking State and Local Examinations Scheduled for the Same Day

If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same test date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date to make arrangements for taking all tests at one test site. All tests will be held at the state examination center. For your convenience, contact information for all local civil service agencies is available on our website at: https://www.cs.ny.gov/jobseeker/local.cfm.

Eligibility for Examination

To be considered a qualified employee eligible to compete in this examination, you must be employed in, or on leave from, the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.

Cell Phones or Electronic/Communication Devices at the Test Site

The use of cell phones, beepers, headphones, or any electronic or other communication devices at your personal testing site or in the test room, hallways, restrooms, building, grounds, or other areas, except as expressly authorized by the Department of Civil Service, could result in your disqualification.

S2/TC3 CAV-rkv
Issued: 1/6/23

This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.