Questions and Answers about Director of Facilities Examinations

On August 17, 2011, the Civil Service Law was amended, "in relation to establishing the qualifications of director of facilities of school districts by the department of civil service." and required the New York State Department of Civil Service to establish minimum qualifications and class specifications (job descriptions) for positions of Director of Facilities I, II, and III in school districts and to hold one statewide examination for all such positions. Civil Service Law was also amended to prohibit the imposition of residency requirements on applicants for these examinations and the use of preference in certification by school districts when requesting certifications from the eligible lists.

The Civil Service Law was again amended in August 2014 to allow for promotion examinations to be held in addition to the statewide open-competitive examinations for positions of Director of Facilities I, II and III.

The exams were held on January 24, 2015.

Listed below are answers to the most frequently asked questions about the Director of Facilities examinations.

1. How can I get my score notice for the Director of Facilities exam (25-909, 25-910, 25-911)?

The Department of Civil Service will provide candidates with an online score notice for the Director of Facilities exams. Once eligible lists have been established, score notices will be available to candidates here. The Department of Civil Service will send an email to all Director of Facilities candidates to let them know when the score notices are available.

2. I did not receive an e-mail to let me know that Director of Facilities scores were available. What should I do?

Email notices are sent to the current email address on file for each Director of Facilities candidate. If you did not receive the email notice you can still access your score notice online here.

3. I never received my promotion Score Notice for the Director of Facilities exam but I received my open-competitive score notice. What should I do?

Candidates who do not receive a promotion score notice should contact their local civil service agency. Contact information for all local civil service agencies can be found at:

4. I received an email about the Director of Facilities scores at an old email address that I do not use. How do I update my address?

If your email address on file with the Department of Civil Service is out of date, please update your email address at My Account.

However, once you receive your score notice, your main point of contact for any questions about the Director of Facilities examinations, eligible lists and appointments will be your local civil service agency.  Each local civil service agency will be establishing and maintaining the eligible list(s) for Director of Facilities I, II or III.

Contact Information - It is your responsibility to notify each local civil service agency of any changes in your e-mail or mailing address. It is important that you keep your information current as local civil service agencies may send you important communications about this examination and/or these eligible lists by e-mail or mail. Failure to keep your contact information current with each agency and/or failure to respond to canvass letters, could impact your eligiblity for appointment from the local civil service agency’s eligible lists and a loss of employment opportunities in that jurisdiction. Contact information for all local civil service agencies can be found at:

5. I failed the test. Can I retake it? When can I take the test again?

Retests are not permitted. Although the next Director of Facilities exam is not scheduled at this time, please check this website for information regarding future Director of Facilities exams.

6. Can I see the eligible lists? How do I find out where I stand on the eligible list?

Yes. You can see an eligible list at the office of the municipal civil service agency once the list is established. A copy of an eligible list may be obtained from that agency under the Freedom of Information Law; payment of a fee may be required. A list of all local civil service agencies can be found here.

7. How can I find out how my score was determined?

An opportunity to do a computational review is provided for most civil service examinations. Information about requesting a computational review will be provided to you as part of your score notice. At the computational review you will be able to determine how many questions you answered correctly and the method by which your final score was determined. The test questions are not provided at this review. You will be provided a copy of your answer sheet and test scoring instructions. To arrange a computational review, candidates must send a written request within 10 business days of receiving their score notice.

8. How will I find out about openings for a Director of Facilities position in a school district throughout New York State?

The municipal civil service agency having responsibility for civil service administration for a particular school district in New York State will canvass the eligible lists established for Director of Facilities I, II or III when a vacancy occurs to determine if you are interested in a position. Pursuant to Civil Service Law, promotion eligible lists must be canvassed and certified before using a statewide open-competitive eligible list.

9. Why did I need to take both the promotion and the statewide open-competitive examination if I am only interested in a promotion?

Civil Service Law §17(5), which governs the development and administration of such examinations, now states:

"...the department shall develop a statewide exam for the positions of director of facilities I, II, & III in school districts throughout the state. Such administration shall include the development of eligibility criteria for examination of potential candidates for the positions of director of facilities I, II, & III based on qualifications and experience in accordance with section fifty of this chapter. Such statewide examinations shall not affect the ability of municipal civil service commissions to determine promotion qualifications, announce promotion examinations and establish promotion eligible lists for these positions, consistent with statewide eligibility criteria as determined by the department. Any such promotion examination shall use the statewide examination developed by the department." (emphasis supplied).