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State Personnel Management Manual
Advisory Memorandum # 01-05

1850 (H) Traineeships
July 30, 2001

TO: Department and Agency Personnel, Human Resource and Affirmative Action Offices
FROM: William E. Doyle, Director of Staffing Services & Nicholas J. Vagianelis, Director of Classification and Compensation
SUBJECT: Calculations of lengths of traineeships


Currently, for some traineeships (e.g., Administrative Traineeships and Correction Officer Trainees), when the end date of the required period of the traineeship falls during a pay period, payment for the advancement is delayed until the beginning of the following pay period. Effective July 26, 2001, trainee advancements and corresponding payments for all types of traineeships will be made effective the end date of the required period of the traineeship.

For example, if a Personnel Administrator Trainee 1 was appointed on June 14, 2000, under the old policy, payment for advancement to Trainee 2 would be effective June 21, 2001. Under the new policy, the advancement and payment would be effective June 13, 2001. If the employee was later fast tracked under the new policy, the advancement and payment would be effective December 12, 2001.

This policy changes the effective date of an employee's advancement and salary increase (new hiring rate, service payment or performance advance payment) to coincide with the end of the required period of service. Interim salary increases
(6 month service payments for an apprentice, for example) that are not tied to an employee's advancement to a new title will also be paid at the end of the required amount of service.

All other rules regarding the administration of traineeships remain in place.
As a reminder, NYSTEP has and will continue to calculate traineeships, career ladders and apprenticeships in weeks. A one year traineeship is calculated at 52 weeks, a six month traineeship or traineeship performance payment at 26 weeks, a three month traineeship at 13 weeks, etc. The end date of the traineeship displayed on NYSTEP is beginning of business of that date and advancements should be made effective that date.

If you have any questions, please contact Barbara Collum at (518) 485-6550.

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