Occ. Code 0298100

 

            ASSISTANT DIRECTOR, FINANCIAL ADMINISTRATION 1, GRADE 25

            ASSISTANT DIRECTOR, FINANCIAL ADMINISTRATION 2, M-2

            ASSISTANT DIRECTOR, FINANCIAL ADMINISTRATION 3, M-3

 

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF TITLE SERIES

 

            Assistant Directors, Financial Administration assist in planning, directing, and coordinating agency budgeting, expenditure control, finance and business administration activities to ensure that financial resources under the jurisdiction of the agency are managed properly and in accordance with a variety of laws and regulations.

 

CLASSIFICATION CRITERIA

 

            Assistant Directors, Financial Administration 1 typically report to Directors,  Financial Administration 3.  Incumbents serve as overall assistants to Directors and are responsible for coordinating budget preparation, fiscal planning, and agency support services.  They supervise professional staff at the Associate Budgeting Analyst level and below.

 

            Assistant Directors, Financial Administration 2 typically report to Directors, Financial Administration 4.  Incumbents serve as overall assistants to Directors and are responsible for coordinating comprehensive programs of financial planning and fiscal control.  They supervise professional staff at the Supervising and Associate Budgeting Analyst level and below.

 

            Assistant Directors, Financial Administration 3 typically report to Directors,  Financial Administration 5.  Incumbents serve as overall assistants to Directors and are responsible for coordinating comprehensive programs of financial planning and fiscal control.  They supervise professional staff at the Chief Budgeting Analyst level and below.

 

 

RELATED CLASSES

 

            Positions in the Budgeting Analyst Series coordinate the preparation of agency budget estimates, program justifications, work load forecasts, and narrative and tabular reports indicating agency expenditure components and monitor agency expenditures.

 

            Positions in the Budget Examiner Series analyze and act on agency budget requests, determine and control specific requests for the expenditure of funds, and review and act on agency organizational proposals.

 

            Positions in the Director, Financial Administration Series plan, direct, and coordinate agency budgeting, expenditure control, finance and business administration activities.

 

            Positions in the Administrative Officer Series direct and coordinate all staff administrative activities for agencies, including financial administration, human resources management, and administrative analysis.

 

ILLUSTRATIVE ACTIVITIES AND TASKS

 

            - Assists in directing and supervising the activities of the budgeting and    finance organization.

 

            - Assists in directing and coordinating the development, preparation,    presentation, implementation, and execution of the agencys budget.

 

            -  Assists in developing and directing a comprehensive internal   accounting and reporting system with expenditure controls.

 

            - Assists in directing and coordinating business administration activities  such as payroll, purchasing, and space planning.

 

            -  Assists in coordinating the preparation of fiscal projections.

 

            -  Assists in reviewing and responding to requests for information from the   Division of the Budget, legislative fiscal committees, the Office of the State   Comptroller, and others.

 

            - May attend formal and informal hearings with Division of the Budget                  staff regarding justification of budget requests, transfer of funds, and     related budgetary, fiscal, and management issues.

 

            -  May attend formal and informal meetings with the Office of the State Comptroller and the Office of General Services regarding procurement policy issues.

 

            - May provide advice to agency management on the development of              budgetary and fiscal policy, improvements in fiscal reporting, cost    effectiveness of programs, and budget priorities.

 


INDEPENDENCE OF OPERATION

 

            Assistant Directors typically work under the supervision of Directors,  Financial Administration.  Assistant Directors operate with a great deal of independence.  They provide staff support to agency program managers, recommend alternative fiscal plans, and forecast the adequacy of available fiscal resources to meet long-range needs.

 

COMPLEXITY

 

            The work of Assistant Directors, Financial Administration consists of supervising the most complex activities associated with agency budget estimation and preparation and expenditure control.  In carrying out their responsibilities, Assistant Directors must successfully reconcile the needs of agency program managers with the financial resources available.

 

COMMUNICATION

 

            Assistant Directors, Financial Administration communicate orally and in writing with a variety of individuals including their supervisors, agency program managers, staff of the Division of the Budget and the Office of the State Comptroller, subordinates, and others.  The purposes of their communications are to receive and give assignments, receive and convey information relative to agency budgeting, fiscal, and support services, and present and acquire information to resolve problems.  Effective working relationships must be established and maintained with these individuals to foster their assistance and cooperation and ensure timely development and implementation of agency fiscal programs.

 

SUPERVISION EXERCISED

 

            Assistant Directors, Financial Administration supervise lower‑level budget, fiscal, and clerical support staff.  They perform the full range of supervisory responsibilities.

 

KNOWLEDGE, SKILL, AND ABILITY

 

            -  Knowledge of the organizational structure, functions, operations, goals,   and objectives of the agency and its programs.

 

            -  Knowledge of the principles, techniques, methods, and systems of   financial management.

 

            - Knowledge of agency, Division of the Budget, and federal guidelines,  procedures, and policies governing the budget process.

 

            - Knowledge of budgeting principles and practices including the NYS budget process.

 

            -  Knowledge of the State Finance Law.

 

            - Knowledge of the State Comptrollers rules and regulations governing  the maintenance of fiscal records.

 

            -  Knowledge of procurement and contracting principles and practices.

 

            -  Knowledge of the legislation governing the operation of the agency and          its programs.

 

            - Knowledge of supervisory principles and practices and the ability to    implement them.

 

            -  Ability to plan, coordinate, and direct work activities.

 

            -  Ability to establish goals and priorities.

 

            -  Ability to make effective use of resources.

 

            - Ability to gather and analyze program and fiscal information and draw   logical conclusions.

 

            -  Ability to develop, apply, and adjust financial plans and policies to attain   agency objectives.

 

            -  Ability to determine the impact that a new or increased fee would have on State revenue.

 

            -  Ability to recognize trends in the receipt of revenue and the need for corresponding changes to established fee schedules.

 

            -  Ability to establish and maintain effective professional relationships.

 

            -  Ability to make oral and written presentations in a clear and concise   manner.

 

            - Ability to recognize the implications of present and projected resources    in evaluating existing and proposed programs and legislation.

 

            -  Ability to identify existing and anticipated fiscal problems and    recommend appropriate solutions.

 

            -  Ability to develop and understand complex oral and written instructions.

 

MINIMUM QUALIFICATIONS 

 

            Assistant Director, Financial Administration 1

 

            One year of permanent service in a financial management or budgeting position allocated to Grade 18 or higher.

 

            Assistant Director, Financial Administration 2

 

            One year of permanent service in a financial management or budgeting position allocated to Grade 23 or higher.

 

            Assistant Director, Financial Administration 3

 

            One year of permanent service in a financial management or budgeting position allocated to M-1 or higher.

 

 

 

Revised Date:  4/06

 

 

 

NOTE:  Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.