Occ. Code 0299100

DIRECTOR, FINANCIAL ADMINISTRATION 1, M-1
DIRECTOR, FINANCIAL ADMINISTRATION 2, M-2
DIRECTOR, FINANCIAL ADMINISTRATION 3, M-3
DIRECTOR, FINANCIAL ADMINISTRATION 4, M-4
DIRECTOR, FINANCIAL ADMINISTRATION 5, M-5
DIRECTOR, FINANCIAL ADMINISTRATION 6, M-6

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF TITLE SERIES

Directors, Financial Administration plan, direct and coordinate agency budgeting, expenditure control, finance and business administration activities to ensure that financial resources under the jurisdiction of the agency are managed properly and in accordance with a variety of laws and regulations.

CLASSIFICATION CRITERIA

The characteristics distinguishing the six levels of Director, Financial Administration are:

  1. The degree of decision-making responsibility and level of accountability for actions taken. Considered in this factor are the independence and level of authority under which the incumbent operates, as reflected by the placement of the Director in the organization, and whether the immediate supervisor has the ultimate responsibility for all budget and fiscal matters or simply provides administrative direction to the Director, Financial Administration.
  2. The size, complexity, and variety of the agency's programs. Considered in this factor are the number and scope of major programs that directly impact on the size of the budget, the number and level of funding sources, and the administration of special funds; the diversity of program locations; and the frequency of program changes.
  3. The range of functions for which the Director is responsible. The extent to which responsibility goes beyond budgeting and fiscal planning, analysis, control and reporting activities. Examples include contract management and business administration related activities including payroll, purchasing, records management, mail and supply, space planning, reproduction services, petty cash, reception activities, and building security. This factor is usually evidenced by the size and composition of subordinate staff.
  4. The scope and responsibility for providing comprehensive financial advice and assistance to management. The extent and level of participation as the financial advisor in management planning, policy, and decision-making actions.

Directors, Financial Administration 1 are responsible for budget preparation and fiscal planning activities in relatively small, but active, programs, as reflected by the size of the agencies in terms of the variety and nature of the programs, the size and complexity of the budgets, and the number and level of subordinate staff. Directors at this level are typically responsible for the technical procedures associated with the budget process and work under the direct supervision of administrators who are ultimately responsible for all budget and fiscal matters. Directors 1 supervise one or two journey level professional positions and a small clerical support staff.

Directors, Financial Administration 2 are responsible for budget preparation, fiscal planning, and agency support services activities in small to medium-sized, active programs. Directors at this level are characterized by combined technical and managerial involvement in the budget process. They function as fiscal advisors to management by preparing and presenting a variety of financial reports, statements, and data of a factual and analytical nature. They typically work under the supervision of administrators who are ultimately responsible for their agencies' budget and fiscal programs. Directors 2 supervise professional staff at the Associate Budgeting Analyst level.

Directors, Financial Administration 3 are responsible for budget preparation, fiscal planning, and agency support services activities in medium-sized, active programs. Directors at this level are characterized by combined technical and managerial involvement in the budget process. They function as fiscal advisors to management not only by preparing and presenting factual and analytical information and reports, but also by participating in meetings concerning the management of operating programs to represent the financial management program and to determine the significance of management decisions on financial plans. Typically, incumbents work with considerable technical independence, receiving administrative direction from their immediate supervisors. Directors 3 supervise professional staff at the Assistant Director, Financial Administration 1 or Associate Budgeting Analyst level.

Directors, Financial Administration 4 are responsible for developing and executing comprehensive programs of financial policy and fiscal control. They direct large and active programs encompassing the full range of budgeting, financial management, and agency support services activities. Directors at this level are characterized by responsibility for programs involving large and complex budgets, large and multi-faceted subordinate organizations, and agency operating programs that require the development and application of new approaches to the solution of fiscal problems. Incumbents participate as fiscal advisors in management planning, policy, and decision making and serve on management committees affecting agency policy. Directors at this level function as fiscal managers and are not primarily concerned with the technical procedures of budget preparation and fiscal planning. They work under general administrative direction from their immediate supervisors and supervise professional staff at the Assistant Director, Financial Administration 2 and Chief Budgeting Analyst level.

Directors, Financial Administration 5 are responsible for developing and executing comprehensive programs of financial policy and fiscal control. They direct very large and active programs encompassing the full range of budgeting and financial management activities. Directors at this level are characterized by responsibility for programs involving very large and complex budgets, large and multi-faceted subordinate organizations, and agency operating programs that require the development and application of new approaches to the solution of fiscal problems. Incumbents participate as fiscal advisors in management planning, policy, and decision making and serve on management committees affecting agency policy. Directors at this level function as fiscal managers and are not primarily concerned with the technical procedures of budget preparation and fiscal planning. They work under general administrative direction from their immediate supervisors and supervise professional staff at the Assistant Director, Financial Administration 3 level.

Directors, Financial Administration 6 are responsible for developing and executing comprehensive programs of financial policy and fiscal control. They direct very large and active programs encompassing the full range of budgeting and financial management activities. Directors at this level are characterized by responsibility for programs involving extraordinarily large and complex budgets, very large and multi-faceted subordinate organizations, and operating programs that require the development and application of new approaches to the solution of fiscal problems. Incumbents participate as financial advisors in management planning, policy, and decision making and serve on management committees affecting agency policy. Directors at this level function as fiscal managers and are not primarily concerned with the technical procedures of budget preparation and fiscal planning. They work under general administrative direction from their immediate supervisors and supervise professional staff at the Assistant Director, Financial Administration 3 level or above.

No more than one Director, Financial Administration is classified for an agency.

RELATED CLASSES

Positions in the Budgeting Analyst Series coordinate the preparation of agency budget estimates, program justifications and work load forecasts; prepare narrative and tabular reports indicating agency expenditure components; and monitor agency expenditures.

Positions in the Budget Examiner Series analyze and act on agency budget requests, determine and control specific requests for the expenditure of funds, and review and act on agency organizational proposals.

Positions in the Assistant Director, Financial Administration Series assist in planning, directing and coordinating agency budgeting, expenditure control, finance and business administration activities.

Positions in the Administrative Officer Series direct and coordinate all staff administrative activities for agencies, including financial administration, human resources management, and administrative analysis.

ILLUSTRATIVE ACTIVITIES AND TASKS

INDEPENDENCE OF OPERATION

Directors, Financial Administration typically work under the general supervision of administrative officers or deputies. Directors operate with a great deal of independence. They provide staff support to agency executives and program managers, recommend alternative fiscal plans, and forecast the adequacy of available fiscal resources to meet long-range needs.

COMPLEXITY

The work of Directors, Financial Administration consists of supervising the most complex activities associated with agency budget estimation, preparation, and expenditure control. In carrying out their responsibilities, Directors must successfully reconcile the needs of agency executives and program managers with the financial resources available.

COMMUNICATION


Directors, Financial Administration communicate orally and in writing with a variety of individuals including their supervisors, agency program managers, staff of the Division of the Budget and the Office of the State Comptroller, subordinates, and others. The purposes of their communications are to receive and give assignments, receive and convey information relative to agency budgeting, fiscal, and support services, and present and acquire information to resolve problems. Effective working relationships must be established and maintained with these individuals to foster their assistance and cooperation and to ensure timely development and implementation of agency fiscal programs.

SUPERVISION EXERCISED

Directors, Financial Administration supervise lower level budget, fiscal, and clerical support staff. They perform the full range of supervisory responsibilities.

KNOWLEDGE, SKILL AND ABILITY

MINIMUM QUALIFICATIONS

Director, Financial Administration 1

One year of permanent service in a financial management or budgeting position allocated to Grade 18 or higher.

Director, Financial Administration 2

One year of permanent service in a financial management or budgeting position allocated to Grade 23 or higher.

Director, Financial Administration 3

One year of permanent service in a financial management or budgeting position allocated to M-1 or higher.

Director, Financial Administration 4

One year of permanent service in a financial management or budgeting position allocated to M-2 or higher.

Director, Financial Administration 5

One year of permanent service in a financial management or budgeting position allocated to M-3 or higher.

Director, Financial Administration 6

One year of permanent service in a financial management or budgeting position allocated to M-4 or higher.

Date: 7/96

 

 

 

NOTE: For current information on minimum qualifications, contact the Division of Staffing Services.