Occ. Code 1829600

 

supervisor correctional industries purchasing, GRADE 23

 

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS

 

          The Supervisor Correctional Industries Purchasing is responsible for the overall management of Correctional Industries contract and procurement.  The incumbent supervises the Central Office Contract and Procurement Unit; provides supervisory support for contract management to Correctional Industries facility staff; acts as liaison between the Correctional Industries Program, control agencies such as the Offices of the State Comptroller, and Attorney General, and contractors; manages database applications for the unit; assures that commodity contracts are initiated, published, and maintained in a timely, efficient, and economical manner, in coordination with the Office of General Service’s (OGS) commodity contract process; provides indirect supervision and support to numerous Corcraft Industrial facilities; develops new strategies for commodity and service contracting to assist the Correctional Industries Program in meeting its goals; participates in major contractual defaults on behalf of the Division, to reach resolutions expediently; participates in the implementation of the Division’s service commodity/contracts, secures contracts and directs the acquisition of all required materials, equipment and services; develops and maintains a vendor certification program to improve the quality and cost of raw materials and services, reduce the Division’s production costs, and ensure that unsatisfactory vendors are not permitted to bid for Corcraft materials. 

 

This position is classified in the Main Office of the Department of Corrections and Community Supervision (DOCCS).

 

DISTINGUISHING CHARACTERISTICS

 

Supervisor Correctional Industries Purchasing: one position class; unit manager; plans, directs, and supervises a central office of contract and procurement serving the Correctional Industries Operations, coordinating all purchasing activities with the Office of the State Comptroller and the Office of the Attorney General.

 

RELATED CLASSES

         

Contract Management Specialists negotiate, develop, prepare, review, implement, process, track and provide fiscal and administrative oversight of contracts.  They audit and process contract claims and vouchers, and approve and review contract payments to ensure that the payments are in accordance with contract terms.  Incumbents may also provide technical assistance related to New York State’s laws, rules, regulations and policies on contract administration to State agency staff, individuals, or organizations. 

 

ILLUSTRATIVE DUTIES

 

Directs and supervises the Central Office Contract and Procurement Unit.

 

 

 

 

 

 

 

 

Manages and supervises database and software applications used in procurement activities.

 

 

 

 

Ensures expeditious contract process.

 

 

Provides support on contract management, operations and procurement methods to Corcraft facilities.

 

 

 

 

 

 

Develops new strategies for commodity and service contracting to assist the Correctional Industries program in meeting its goals.

 

 

 

Participates in major contractual defaults on behalf of Division.

 

 

 

 

Participates in the implementation of the Division’s most complex service contracts.

 

 

 

 

Secures contracts and directs the acquisition of materials, equipment and services.

 

 

 

Develops and maintains a vendor certification program.

 

 

 

 

 

 

 

 

MINIMUM QUALIFICATIONS

 

Promotion: two years of permanent competitive service as a Contract Management Specialist 1 or Purchasing Agent; or one year of permanent competitive service as an Assistant Industrial Superintendent.

 

Non-competitive: six years of experience assisting in the preparation of specifications in a manufacturing field; at least two years of the above experience must be in the preparation of detailed specifications for use in the purchase of materials, equipment, supplies, or services in a supervisory capacity.

 

Substitution:  Bachelor’s degree in Business Administration or closely related field may substitute for four years of the above experience. Graduation from a two-year technical institute or two years of college study in applied science may substitute for two years of such experience.    

 

Rev: 7/18

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.