Occ. Code 1861100

 

SHIPPING SUPERVISOR, GRADE 18

                                                 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS

 

          Shipping Supervisors direct the daily operations of a large distribution center or centralized print, mail and freight operation, while overseeing the receipt, storage, and scheduling of the distribution of a variety of products and commodities. 

 

The positions are located in the Department of Corrections and Community Supervision (DOCCS) and Office of General Services (OGS).

 

DISTINGUISHING CHARACTERISTICS

 

Supervisory level; under the general direction of higher level staff, directs the daily operations of a large distribution center or centralized print, mail and freight operation; monitors security and safety regulations as required by law; and provides supervision to subordinate truck driver; dispatcher; motor vehicle operator; laborer; and mail, supply, and stores clerical staff.  At DOCCS, incumbents of these positions may also supervise inmate staff.

 

RELATED CLASSES

 

Correctional Industries Shipping Supervisor is a one position class responsible for shipping, warehousing, inventory management, and related activities for Correctional Industries products.

 

Support Services Managers 1 and 2 plan and direct Food Administration; Consolidated Warehousing; Print, Mail, and Freight services; and State and Federal surplus property programs.

 

Tractor Trailer Dispatchers supervise and dispatch Tractor Trailer Operators and Tandem Tractor Trailer Operators throughout the state.

 

Transportation Supervisors 2 are responsible for the supervision and management of all activities of a very large motor pool of a State facility or a University center encompassing two working shifts or a seven days a week operation.

 


 

ILLUSTRATIVE DUTIES

 

·       Plan, schedule, and assign vehicles and drivers for the pickup and delivery of products, goods, mail, supplies, and/or other commodities.

 

·       Schedule deliveries with customers ensuring scheduled due dates are met and using the most efficient and cost-effective means.

 

·       Schedule deliveries with outside contractors that cannot be made by subordinate staff.

 

·       Review all required paperwork or other forms of records for drivers including fuel usage reports, temperature logs, and mileage sheets; prepare and complete Bills of Lading.

 

·       Respond to customer agencies regarding service complaints.

 

·       Administer the preventive maintenance program for all vehicles and equipment including forklifts, hand trucks, and pallet jacks. 

 

·       Ensure that inventory policies and procedures are followed, and that inventory is updated in a timely manner.

 

·       Maintain files, correspondence, documents, and other materials relative to vehicle operations, equipment maintenance, and inventory management.

 

·       Ensure all safety regulations mandated by state and federal law are followed.

 

·       Perform the full range of supervisory duties such as approve leave and track time and attendance; identify staff development needs; evaluate staff performance; and complete performance evaluations.

 

MINIMUM QUALIFICATIONS

 

Promotion: one year of permanent competitive or non-competitive service as a Transportation Supervisor 2 or Tractor Trailer Dispatcher.

 

Open Competitive: three years of full-time experience as an assistant manager of a multi-product warehouse consisting of at least fifty thousand square feet or a centralized mail center.  Candidates must have had direct responsibility for the shipping and receipt of products via company-owned or leased vehicles and drivers employed by the company (not common carrier).  This experience must include or be supplemented by one year of supervisory experience.

 

Date:  5/17

 

NOTE: Classification Standards illustrate the nature, extent, and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.