Occ. Code 2001200
New York State Department of Civil Service
NATURE OF WORK
Employees in this class review, analyze,
and make recommendations on the funding and program and capital construction
plans of assigned State agencies, or portions thereof; monitor the expenditure
of approved funds for effective and efficient utilization; analyze and make
recommendations on legislation; and may participate in studies of budgetary
issues and agency programs and operations.
Positions in this class are found only
in the Executive Department, Division of the Budget.
CLASSIFICATION CRITERIA AND DISTINGUISHING
Under the supervision of a higher level
Budget Examiner, positions in the Budget Examiner class examine assigned State
department, authority, Commission and other agency plans for the funding and
operation of programs. Budgets are generally assigned on a functional basis,
and those assigned at this level involve agencies with the least complex programs.
(Factors determining complexity include the number of different funds, the number
of employees, the range of occupations, geographic dispersal of facilities and
employees, and the variety of services provided.) Budget Examiners may also
analyze segments of the budgets of large, complex agencies.
Positions classified as Senior Budget
Examiner perform the same tasks as Budget Examiners, but usually have full responsibility
for the budgets of agencies with moderately complex programs. In addition, they
are expected to perform their duties with considerable independence.
Positions which perform budget related
functions within a specialized field are classified under parenthetics such
as Budget Examiner (Public Finance).
Positions involved in the preparation
of State agency budget estimates and justifications are classified in the Budgeting
TYPICAL ACTIVITIES, TASKS AND ASSIGNMENTS
Analyzes assigned State agencies annual,
supplemental, and deficiency budgets, or portions thereof, and develops proposed
Division of the Budget recommendations for review by higher level budget officials.
- Reviews budget request submissions for conformance with
established guidelines and format.
- Identifies program problem issues through various sources
such as Comptrollers Audit reports, agency Program Analysis reports, Budget
in-depth studies, etc.
- Analyzes agencys budget requests in above problem areas,
as well as agencys justifications for new, continuing, or expanding current
program operations for reasonableness of need, cost, and approach.
- May request that agency submit supplemental information
in support of requests.
- Prepares and discusses with supervisor a written summary
of the requests main fiscal and program issues and the strengths and weaknesses
of the agencys approach in each area.
- Formulates questions for use at informal and formal budget
hearings based on the analysis and discussions with supervisory staff.
- Identifies and recommends problem areas for special study
- Meets with supervisory staff to discuss formal hearing
questions and background information, and attends formal budget hearings as
- Prepares periodic written reports of anticipated recommendations,
per established format, as budget analysis continues. Meets with supervisor
to discuss, explain, and revise recommendations, in order to develop a unit
- Prepares, for supervisors review, a concise narrative
and tabular summary of examination unit final recommendations on agencys
budget, per established format, to assist the Director of the Budget and Deputy
Director in their review of recommendations.
- As directed by supervisor, adjusts agencys budget or
portions thereof, in accordance with the Governors final decision on recommendations.
Prepares drafts of narratives and other
documents relating to recommended budget appropriations in assigned area.
- Drafts Executive Budget document narrative descriptions
and applicable tabular material for review by superiors.
- Drafts appropriation bills and other legislation which
may be required by program budgets for review by supervisors.
- In coordination with Fiscal Planning Unit, adjusts agencies
five-year expenditure estimates in accordance with final budget recommendations.
Monitors agency program and fiscal operations
to ensure that assigned budgets are executed in accordance with approved plans,
applicable statutes, and administrative guidelines.
- Attends meetings with agency personnel to review agency
plans to maintain expenditures within the prescribed ceilings.
- Monitors compliance with approved expenditure plans by
reviewing periodic activity and expenditure reports.
- Meets periodically with agency personnel to assess progress
being made to attain program goals and expenditure plans and to review the
need to make adjustments.
- Attends meetings with agency and Civil Service representatives
to discuss and negotiate organizational and staffing changes required to implement
new or changing programs or activities.
- Analyzes agency requests for transfer and interchange
of funds and positions between program or organizational components to meet
changing conditions, and makes appropriate determinations as to legality and
reasonableness of interchange.
- Analyzes agency requests for space allocations in accordance
with established guidelines.
- Reviews requests for new positions and reclassifications
of existing positions and makes determinations based on approved organizational
structures, staffing patterns, and availability of funds.
- Reviews recommendations of Capital Facilities Unit for
the release of capital appropriations to conform with continuing or emerging
- Evaluates budgetary actions and decisions in a given
fiscal year to determine possible adverse impact on future annual budget requests.
Participates in in-depth studies of issues,
programs or operations in assigned agencies or functional areas, and makes recommendations
for review by supervisors.
- Meets with supervisor to discuss assigned project and
to receive guidance on approach to be used.
- Confers with concerned parties, such as Budget staff
units and agency staff, and obtains information through on-site observations,
interviews, conferences, questionnaires, and reports.
- Analyzes data in relation to the problem to be solved.
- Develops recommendations for action, which may include
alternatives, for review by supervisor.
- Meets with supervisors and other affected parties to
discuss impact of findings on assigned budgets and to develop appropriate
- Performs follow-up studies to measure impact and assess
validity of actions taken.
Develops proposed Division of the Budget
recommendations on legislation in assigned functional area, using the Budget
Examiners Manual as a guide.
- Analyzes legislation to determine subject and purpose.
- Reviews pertinent sections of current statutes to assess
impact to proposed legislation.
- Evaluates probable fiscal, administrative, program and
social impacts and technical accuracy of the legislation in order to present
arguments both for and against the legislation.
- Estimates the short and long-range budgetary impact of
bills provisions on affected parties to alert them of the effect on their
existing financial plans.
- Assesses the validity and significance of known factors
to make a recommendation representing the Division of the Budgets position.
- Prepares memorandum per established format, for review
by supervisor, to inform the Director of the Budget and Governors Counsel
of recommended actions and potentially conflicting and supporting positions.
Prepares draft responses to inquiries received
by the Director of the Budget or the Executive Chamber, in assigned functional
RELATIONSHIPS WITH OTHERS
The incumbent has frequent communications,
mostly oral, with assigned agency administrative and program personnel, reviewing
budget requests, giving interpretations of budget guidelines, obtaining current
information on agency programs and plans, discussing organizational changes,
and monitoring program expenditures. The Examiner attends informal hearings
on agency budget requests, and may ask questions of administrative personnel
in order to clarify written requests. The incumbent may also meet with agency
officials and Civil Service analysts on program changes and proposed reorganizations.
In conducting periodic field studies of agency programs, the incumbent meets
program supervisors and, occasionally, members of the client populations served.
Within the Division of the Budget, the
incumbent has daily face-to-face contact with supervisory staff regarding work
schedules, assignments, and work progress reports, and receives guidance in
problem areas. While most of this contact is oral, there is frequent written
communications, including recommendations on budget matters, for review by supervisory
personnel. The incumbent has periodic and mostly oral communications with other
NATURE OF SUPERVISION
Positions in this class are normally
supervised by Budget Examiners at the Associate or Principal levels, who make
assignments, provide direction and guidelines, are available for advice and
assistance in problem areas, and review work performance for compliance with
policy and established guidelines. The supervisor assesses the Examiners work
performance on the basis of personal observation at conferences and meetings,
the soundness and clarity of reports and recommendations, and comments from
assigned agencies regarding rapport and effectiveness.
- Basic knowledge of the organization of State Government
and the budgetary effects of the interrelationship of specific agencies.
- Working knowledge of the Budget Examiners Manual, Budget
Policy and Reporting Manual, Budget Request Manual, and current Budget policy.
- Working knowledge of pertinent portions of the Civil
Service Law, State Finance Law, and the Comptrollers Rules and Regulations.
- Working knowledge of State and federal budget processes.
- Working knowledge of the implications of State and federal
laws and guidelines pertaining to assigned agency or functional area.
- Working knowledge of assigned agency programs, operations,
goals, objectives, and general background.
- Basic knowledge of effective organization, management,
and budgetary principles and practices.
- Working knowledge of effective techniques and methods
of conducting interviews and studies.
- Working knowledge of approved organizational structures
and staffing patterns.
- Working knowledge of current reporting systems for program
- Basic knowledge of the State legislative process and
the Bill Drafting Manual.
- Ability to apply organizational and budgetary principles
in the analysis of agency proposals.
- Ability to gather data and select that which is significant.
- Ability to recognize the implications of present and
projected resources in evaluating existing and proposed programs and legislation.
- Ability to recognize alternative solutions to administrative,
budgetary, and organizational problems.
- Ability to relate orally to others in the process of
negotiating the allocation of resources.
- Ability to communicate clearly and convincingly in writing.
Satisfactory completion of a two-year
traineeship as a Budget Examiner Trainee.
NOTE: Classification Standards illustrate
the nature, extent and scope of duties and responsibilities of the classes they
describe. Standards cannot and do not include all of the work that might be
appropriately performed by a class. The minimum qualifications above are those
which were required to appointment at the time the Classification Standard was
written. Please contact the Division of Staffing Services for current information
on minimum qualification requirements for appointment or examination.