SENIOR BUDGET EXAMINER,
New York State Department of Civil Service
NATURE OF WORK
Employees in this class review, analyze
and make recommendations on assigned State agencies plans for the funding and
operation of their programs; monitor the expenditure of approved resources for
effective and efficient utilization; perform in-depth studies of related issues,
programs and operations; and analyze and make recommendations on legislation
in functional areas.
Positions in this class are found only
in the Executive Department, Division of the Budget.
CLASSIFICATION CRITERIA AND DISTINGUISHING
Under the supervision of a higher level
Budget Examiner, positions in the class of Senior Budget Examiner examine assigned
State agency plans for the funding and operation of their programs. Budgets
are generally assigned on a functional basis and examiners at this level perform
with considerable independence once they have developed an adequate background
in a given functional area. Agency budgets assigned at this level normally have
moderately complex program operations including various factors such as a number
of different funds (state, local, federal, first instance, special funds), a
large number of employees in a broad range of occupations, geographic dispersal
of facilities and employees, and a variety of services provided. While the incumbent
may assist in the training of lower level examiners, supervision of these examiners
is not typical of this class.
A Budget Examiner, under supervision,
normally examines assigned segments of agency budgets and may be responsible
for an agency budget of relatively less complexity.
Positions classified as Associate Budget
Examiner perform the same tasks as the Senior, and in addition normally exercise
supervision over lower level examiners; participate in their selection, evaluation
and training; and assist higher level budget officials and agency staff in developing
new policies. Associate examiners are usually assigned those budgets with significant
financial and/or program implications in relation to the total Executive Budget.
Positions which perform budget-related
functions within a specialized field are classified under various parenthetics
such Budget Examiner (Public Finance).
Positions involved in preparation of
State agency budget estimates and justifications are classified in the Budgeting
TYPICAL ACTIVITIES, TASKS AND ASSIGNMENTS
Gathers information on the functions of
assigned agency or agencies to determine purpose, applicable laws and directives,
programs, organization, and type of funds involved.
NOTE: The incumbent maintains a continuing
dialogue with assigned agency fiscal and program supervisors to keep abreast
of developments and changes in functional areas.
Analyzes assigned State agencies annual,
supplemental and deficiency budget requests and develops proposed Division of
the Budget recommendations for review by higher-level budget officials.
- Reviews agency budget request submissions for conformance
with established guidelines and format.
- Reviews applicable program problem issues identified
through various sources, such as Comptrollers audit reports, agency Program
Analysis reports, Budget in-depth studies, etc.
- Analyzes agencys budget requests in above problem areas
as well as agencys justifications for new, continuing or expanding current
program operations for reasonableness of need, cost and approach and reports
to supervisor both verbally and in writing.
- May request agency to submit supplemental information
in support of requests.
- Prepares and discusses with supervisor, a summary of
the requests main fiscal and program issues and the strengths and weaknesses
of the agencys approach in each area.
- Formulates questions for use at informal and formal budget
hearings based on the analysis and discussions with supervisory staff.
- May conduct and ask questions at informal hearings with
agency staff to further clarify points of agencys request.
- Identifies and recommends problem areas for special study
- Meets with supervisor, Director of the Budget and Deputy
Director to discuss formal hearing questions and background information. Attends
formal budget hearings as observer and advises supervisors on detailed matters
- Prepares periodic written reports of anticipated recommendations
per established format as budget analysis continues. Meets with supervisor
and unit head to discuss, explain and revise recommendations, in order to
develop a unit recommendation.
- Prepares, for supervisors review, a concise narrative
and tabular summary of examination unit final recommendations on agencys
budget, per established format to assist the Director of the Budget and Deputy
Director in their review of recommendations.
- Along with supervisor and unit head, meets with Director
of the Budget and Deputy Director to discuss unit recommendations and establish
final Budget Division recommendations to the Governor.
- Adjusts agencys budget in accordance with Governors
final decision on recommendations.
Prepares and reviews drafts of narratives
and other documents relating to recommended budget appropriations in assigned
- Drafts Executive Budget document narrative descriptions
and applicable tabular material relative to assigned budgets for review by
- Drafts appropriation bills and other legislation which
may be required by specific program budgets for review by supervisors.
- In coordination with Fiscal Planning Unit, adjusts agencies'
five-year expenditure estimates in accordance with final budget recommendations.
- Reviews drafts of pertinent portions of the Governors
Annual Message and Budget Message to ensure technical and detailed accuracy.
Monitors agency program and fiscal operations
to ensure that assigned budgets are executed in accordance with approved plans,
applicable statutes and administrative guidelines.
- Meets with agency personnel to review agency plans to
maintain expenditures within the prescribed ceiling and to develop reporting
systems to monitor agency expenditure progress.
- Monitors compliance with approved expenditure plans by
reviewing periodic activity and expenditure reports.
- Meets periodically with agency administrators to assess
progress being made to attain program goals and expenditure plans and review
the need to make adjustments.
- Meets with agency and Civil Service representatives to
discuss and negotiate organizational and staffing changes required to implement
new or changing programs or activities.
- Analyzes agency requests for transfer and interchange
of funds and positions between program or organizational components to meet
changing conditions and makes appropriate determinations as to legality and
reasonableness of interchange.
- Reviews requests for new positions and reclassifications
of existing positions and makes determinations based on approved organization
structures, staffing patterns and availability of funds.
- Reviews recommendations of Capital Construction Unit
for the release of capital appropriations to conform with continuing or emerging
- Evaluates budgetary actions and decisions in given fiscal
year to determine possible adverse impact on future annual budget requests.
Conducts or participates in in-depth studies
of issues, programs or operations of assigned agencies budgets or general functional
area and makes appropriate recommendations for review by higher level budget
- Meets with supervisor and discusses assigned problem
project and possible approaches. May receive guidance on approach to be used.
- Confers with concerned parties (Budget staff units, affected
and/or interested agency staff) and obtains pertinent information through
various means such as on-site observations, interviews, conferences, questionnaires
- Analyzes data in relation to the problem to be solved.
- Prepares written memoranda on project status to inform
and elicit guidance from supervisors.
- Develops recommendations which may include alternate
recommendations for action based on findings, for review by supervisor.
- Meets with supervisors and other affected parties to
discuss study findings impact on assigned budgets and to develop appropriate
- Performs follow-up studies to measure impact and assess
validity of actions taken.
Develops proposed Division of the Budget
recommendations on legislation in assigned functional area, using the Budget
Examiners Manual as a guide.
- Analyzes assigned legislation to determine subject and
- Reviews pertinent sections of current statutes to assess
impact of proposed legislation.
- Evaluates probable fiscal, administrative, program and
social impacts and technical accuracy of the legislation to present arguments
both for and against the legislation.
- Estimates the short and long-range budgetary impact of
bills provisions on affected parties to alert them of the effect on their
existing financial plans.
- Assesses the validity and significance of known factors
to make a recommendation representing the Division of the Budgets position.
- Prepares memorandum per established format informing
the Director of the Budget and Governors Counsel of recommended actions and
potentially conflicting and supporting positions.
Prepares draft responses to inquiries in
assigned functional areas received by the Director of the Budget or the Executive
RELATIONSHIPS WITH OTHERS
The incumbent has almost daily communications,
mostly oral, with assigned agency administrative and program personnel, reviewing
budget requests, giving interpretations of budget guidelines, obtaining current
information on agency programs and plans, discussing organizational changes,
and monitoring program expenditures. The Senior normally conducts informal hearings
on agency budget requests, usually at the agency in a face-to-face situation,
asking questions of such personnel as the First Deputy Commissioner, Director
of Finance, Administrative Officer and program supervisors in order to clarify
written requests. The incumbent periodically meets with agency officials and
Civil Service analysts on program changes and proposed reorganizations. In conducting
periodic field studies of assigned agency programs, the Senior meets various
on-site program supervisors and occasionally members of client populations served.
Other than the field studies and periodic written draft responses to inquiries
in the given functional areas, the Senior has little contact with the general
Within the Division of the Budget, the
incumbent has daily face-to-face contact with supervisory staff regarding work
schedules and assignments, work progress reports and receives guidance in problem
areas. While most of this contact is oral, there is frequent written communication,
including recommendations on budget matters for review by supervisory personnel
including the Unit Head, Deputy Director and the Director of the Budget. In
this review, the Senior orally defends recommendations and supplies additional
details when appropriate. The incumbent has periodic and mostly oral communications
with other Budget Units such as the Program Analyses and Review Unit on problem
issue identification, the Fiscal Planning Unit on agency expenditure ceilings
and income and expenditure projections and Federal Relations Unit on fiscal
effect of Federal policy on program. The incumbent normally assists in the training
of lower level examiners.
Depending on the nature of the assignment,
there may be frequent oral communications with Executive Chamber personnel.
NATURE OF SUPERVISION
Positions in this class are supervised
by a higher level Budget Examiner who makes assignments, gives general direction
and guidelines, is available for advice and assistance in problem areas, and
reviews work performance for compliance with policy and established guidelines.
The supervisor assesses the Seniors work performance on the basis of personal
observations at conferences and meetings, the soundness and clarity of reports
and recommendations as well as comments from the assigned agency regarding rapport
Employees in this class may assist in
the training of lower level examiners, but typically do not exercise supervision
- Working knowledge of the organization of State Government
and the budgetary effects of the interrelationship of specific agencies.
- Working knowledge of the Budget Examiners Manual, Budget
Policy and Reporting Manual, Budget Request Manual and current Budget policy.
- Working knowledge of pertinent portions of the Civil
Service Law, State Finance Law and the Comptrollers Rules and Regulations.
- Working knowledge of State and federal budget processes.
- Working knowledge of the implications of State and federal
laws and guidelines pertaining to assigned agency and/or functional area.
- Working knowledge of assigned agency programs, operations,
goals, objectives and general background.
- Working knowledge of effective organization, management
and budgetary principles and practices.
- Working knowledge of effective techniques and methods
of conducting interviews and studies.
- Working knowledge of approved organizational structures
and staffing patterns.
- Working knowledge of current reporting systems for program
- Basic knowledge of the State legislative process and
the Bill Drafting Manual.
- Ability to recognize organizational and budgetary principles
in the analysis of agency proposals.
- Ability to plan and organize the gathering of data and
select that which is significant.
- Ability to recognize the implications of present and
projected resources in evaluating existing and proposed programs and legislation.
- Ability to identify and recognize alternative solutions
to administrative, budgetary and organization problems.
- Ability to orally relate to others, occasionally in stressful
situations, in the process of negotiating the allocation of resources.
- Ability to communicate in writing, preparing clear, concise
and convincing documents recording the analysis of program proposals or in
support of a recommendation.
Positions of Senior Budget Examiner
are normally filled by promotion of those having at least one year of permanent
service as Budget Examiner.
NOTE: Classification Standards
illustrate the nature, extent and scope of duties and responsibilities of the
classes they describe. Standards cannot and do not include all of the work that
might be appropriately performed by a class. The minimum qualifications above
are those which were required to appointment at the time the Classification
Standard was written. Please contact the Division of Staffing Services for current
information on minimum qualification requirements for appointment or examination.