Occ. Code 2366100

 

PROPERTY MANAGER 1, grade 18

2366100

Property Manager 2, grade 22

2366200

Property Manager 3, m-1

2366300

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS SERIES

 

Property Managers perform office and field duties directed at the construction, acquisition, rehabilitation, and maintenance of office space utilized in New York State agency operations. 

 

These positions are classified at the Department of Labor, Workers' Compensation Board and the Department of Motor Vehicles.

 

DISTINGUISHING CHARACTERISTICS

 

Property Manager 1:  entry level; serves as an assistant manager to a higher-level property manager or manages properties with less than 1,000 employees where decision making involves routine property management services.

 

Property Manager 2:  first level supervisor; independently performs the full range of property management duties for a single property with more than 1,000 employees, or for a number of agency owned or leased properties for a large geographic region of the State. 

 

Property Manager 3:  manages all agency properties; supervises subordinate property managers assigned to a cluster of properties and/or a specific geographic region of the State and conducts Statewide space planning and policy development activities. 

 

Related Classes

 

Public Buildings Managers manage, plan, direct, supervise, and coordinate the operation, maintenance, safety, and security of State facilities.

 

Building Space Analysts are responsible for the planning and allocation of building space for tenant use in State-owned or leased buildings. 

 

Real Estate Specialists perform a variety of activities, requiring professional training and experience, to collect, acquire, review, and reconcile assessment and real property data, prepare appraisals of property, perform ownership and real estate title research, assist in the disposition of State-owned property, and negotiate with property owners concerning the acquisition or sale of property.

 

ILLUSTRATIVE DUTIES

 

Under the general direction of a Property Manager 2 or higher level administrator, a PROPERTY MANAGER 1 may develop proposals for acquisition of space.

 

 

 

 

 

 

 

 

Evaluate recommended locations received from the Office of General Services.

 

 

 

 

Authorize the Office of General Services to negotiate leases.

 

 

 

 

 

 

Initiate and coordinate office moves.

 

 

 

 

 

 

 

 

Conduct periodic inspections of premises occupied by the agency to insure compliance with lease terms and custodial contracts and to inspect overall office conditions.

 

 

 

 

 

 

Attend grievance meetings and hearings regarding property related matters.

 

Receive, review, verify and authorize payment of vouchers received from landlords and contractors.

 

 

Process lease modification agreements through the Office of General Services.

 

Arrange for temporary occupancy and hold-over tenant occupancy agreements for expired leases.

 

In addition to the duties described for Property Manager 1, PROPERTY MANAGERS 2 also supervise Property Managers 1 and may supervise agency building maintenance and/or trades staff.

 

 

 

Independently oversee the operation of properties in an assigned geographic region or a cluster of facilities.

 

Review and evaluate lease proposals and negotiates leases.

 

 

Develop construction or rehabilitation plans and work schedules.

 


 

PROPERTY MANAGERS 3

 

Manage all properties in the State for an agency.

 

 

 

 

Compile, review, and recommend staffing proposals, fiscal plans and budget requests.

 

 

 

Manage and direct the activities of subordinate property managers and maintenance staff.

 

 

 

Relationships with others

 

Property Managers meet regularly with program staff, landlords or their representatives and leasing staff or the Office of General Services to discuss terms and conditions, to work out agreements, and to adjust complaints.

 

MINIMUM QUALIFICATIONS

 

Property Manager 1

 

Open-Competitive: Five years of full-time or equivalent experience as a real estate sales, rental, and/or leasing agent. One year of this experience must have been involved exclusively in negotiating for the sale, rental or leasing of commercial and/or industrial properties (non-residential) or in the management of such properties, or in site selection of non-residential space; OR appointment from the PCT or PATT and successful completion of a two-year traineeship.


 

Property Manager 2

 

Promotion: One year of permanent, competitive service as a Property Manager 1.

 

Open Competitive: High school graduation and seven years of satisfactory business experience, of which three years must have been in renting, leasing or managing business properties on a large scale: or college graduation and five years of business experience, including three years of the specialized experience.

 

Property Manager 3

 

Promotion: One year of permanent, competitive service as a Property Manager 2.

 

 

Revised:  1/05

 

NOTE:  Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.