Occ. Code 2463100

 

DIRECTOR, PROGRAM PLANNING, EVALUATION, AND RESEARCH, M-4

 

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS

 

The one position in this title series serves as a manager of the four operating units of the Division of Program Planning, Evaluation, and Research: Program Evaluation, Program Development, Statistical Records, and Empirical Analysis.   The incumbent of this position is responsible for overseeing the data compilation and preparation of research and statistical reports, analyses, and projections.

 

This position is classified at the Department of Correctional Services (DOCS) Main Office.  Incumbents at DOCS assist in the total care and confinement of inmates sentenced to the custody of the Department.  All incumbents perform various duties and functions in conjunction with the overall operation of a facility and/or location to which they are assigned.

 

 

DISTINGUISHING CHARACTERISTICS

 

DIRECTOR, PROGRAM PLANNING, EVALUATION, AND RESEARCH:  one position class; serve as the highest level managerial position in the Division of Program Planning, Evaluation, and Research; supervise a diverse staff consisting of advanced research and policy analysts, professional data processing staff, as well as clerical and secretarial support staff.

 

RELATED CLASSES

 

Program Research Specialists secure and provide operating and management officials with factual and evaluative material and advice needed to direct agency programs.  Incumbents develop program standards, determine discrepancies between aspects of the program and the program standards, use that information to identify weaknesses and strengths of the program, and make recommendations for modifications, if needed. 

 


ILLUSTRATIVE DUTIES

 

Provide direct supervision to the senior management team of the Division on a daily basis to ensure effective coordination of staff activities and effective utilization of resources.

 

·        Determine the agencys research priorities and develop a system of attaining these goals.

 

·        Review each of the research reports prepared by staff.

 

·        Review statistical updates that are prepared on a monthly and/or quarterly basis and distribute this material to a target audience.

 

·        Assume responsibility for staffing the Division and deploying its resources to meet programmatic obligations.

 

·        Ensure that the research and analysis performed by the Division meet the highest standards of quality, accuracy, and utility and relevance to target audience.

 

Develop and monitor inmate population projections in order to identify trends in numerous variables that affect DOCS inmate population, including admissions (new commitments and returned parole violators); releases (by the Board of Parole, conditional release and maximum expiration of sentence); arrests, indictments and convictions; and productivity of the judges and district attorneys who participate in the prosecution of criminal cases in New York States Supreme Court system.

 

·        Develop and refine a projection methodology that utilizes data to estimate changes in DOCSs inmate population.

 

·        Prepare short-term and long-term projections for fiscal and program planning purposes.

 

·        Monitor projected demand for prison bed space against actual demand on a continuous basis, and update demand projections as required.

 

·        Coordinate research through supervision of tracking all releases for a three year period to determine their recidivism rate.

 

Serve on committees of inter-agency groups responsible for inmate population projections.


 

·        Co-chair an interagency committee, along with the Deputy Commissioner, including representatives from the Division of the Budget (DOB), the Division of Parole (Parole), and the Division of Criminal Justice Services (DCJS) on inmate population projections.

 

·        Chair the technical subcommittee, which is responsible for developing recommended projections for committee review.

 

·        Act as the DOCS liaison with the Bureau of The Census on inmate issues which include coordinating with two federal regional offices to complete a form for each and every inmate under DOCS custody at the time of the decennial count of all Americans.

 

Prepare projections of the potential impact of all proposed legislative changes in concert with DOCS Counsels Office and staff from other criminal justice agencies.

 

·        Monitor and compute the actual impact of enacted legislative changes.

 

·        Incorporate the assessments of potential and actual legislative changes into DOCS population projections.

 

·        Serve as DOCS research representative on inter-agency legislative planning groups that consider possible statutory revisions.

 

·        Collaborate with program administrators in developing plans for the completion of statutorily mandated annual reports to the Legislature.

 

Function as DOCS representative on inter-agency task forces created by the Director of Criminal Justice Services.

 

·        Serve as the research representative for DOCS on the DCJS Re-Entry Task Force.

 

·        Co-chair the Research Support Group for the Governors Sentencing Commission.

 

Respond to scheduled and ad-hoc information requests from executive staff.

 

·        Prepare a statistical briefing book for executive use prior to DOCSs legislative hearings which serve as a basic resource in the annual budget cycle.

 

·        Respond to ad hoc information requests from Main Office Executive staff.

 

·        Oversee the Divisions response to data requests from facility Superintendents.

 

·        Work closely with DOCS Director of Public Information on the Departments monthly report to the Governor, press releases, and frequent information requests.

 

·        Coordinate the completion of information requests from DOCS Counsels Office relative to pending litigation.

 

Supervise the Divisions operational research components.

 

·        Oversee the Divisions operational research activities regarding foreign born inmate issues, including DOCS ongoing interactions with the Executive Office of Immigration Review, the Bureau of ICE (formerly Immigration and Naturalization Services), and the Division of Parole.

 

·        Review all research requests, over 100 annually, from external groups and individuals in accordance with the Departments Directive on Research Studies and Surveys.

 

·        Oversee the Divisions operational research responsibilities regarding DOCS Unusual Incident data system.

 

Oversee the submission of all federal funding applications.

 

·        Coordinate DOCS ongoing efforts to secure federal funding.

 

·        Supervise the completion and transmittal of all federal grant applications to the Commissioner for review and signature prior to submission to the federal funding agencies.

 

·        Coordinate with various federal and State administrative agencies regarding federal grants.

 

MINIMUM QUALIFICATIONS

 

Open Competitive: A Bachelors Degree and eight years of research/planning experience directed towards the development of management information systems for a major organization, three years of which must have been at the Assistant Director level with overall responsibility for either a major organizational division or as second in command of the organization.  A Masters Degree in criminal justice or a related field may replace one year of general experience.  A Ph.D. in Criminal Justice or a related field may replace two years of general experience.

 

 

Date:  10/09

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.