Occ. Code 2804300

 

CORRECTIONAL SERVICES TRANSPORTATION COORDINATOR,

GRADE 18

 

 

New York State Department of Civil Service

 

Classification Standard

 

 

BRIEF DESCRIPTION OF CLASS

 

Positions in this series are responsible for coordinating the transportation and movement of all inmates.  Incumbents are responsible for scheduling, dispatching, and routing vehicles; maintaining and monitoring the condition of vehicles; implementing daily itineraries; assisting in developing operating procedures; assisting in establishing transportation policies and procedures; providing transportation for inmates between Department of Correctional Services (DOCS) facilities and for delivery to county and federal courts within New York State; developing optimal utilization of facility cell space; developing and updating automated systems relating to classification and transportation services; coordinating activities for the centralized transportation system; and assisting in evaluating transportation procedures.

 

These positions are classified at DOCS.  Incumbents at DOCS assist in the total care and confinement of inmates sentenced to the custody of the Department.  All incumbents perform various duties and functions in conjunction with the overall operation of a facility and/or location to which they are assigned.

 

DISTINGUISHING CHARACTERISTICS

 

CORRECTIONAL SERVICES TRANSPORTATION COORDINATOR:  full performance level; responsible for arranging and overseeing the efficient and orderly movement of inmates assigned to DOCS.

 

ILLUSTRATIVE DUTIES

 

Schedule transportation arrangements for all inmate movements within the correctional facilities in New York State. 

 

-       Coordinate transportation arrangements for all inmate movement between correctional facilities. 

 

-       Arrange for vehicles and staff for special transportation arrangements needed during facility disturbances, large scale movement due to lack of critical services, natural disasters, or any other emergency situation.

 

-       Initiate daily transportation schedule for all transportation units.

 

-       Conduct daily review of transfer orders to ensure inmate movement is consistent with Department policy and established goals.  Where deficiencies are noted, take appropriate action to rectify. 

 

Maintain and monitor the condition of all vehicles assigned to the Central Transportation Services and coordinate the dispatching of these vehicles. 

 

-       Schedule and monitor the use of Department leased vehicles assigned to Central Transportation.

 

-       Review and evaluate the efficiency of operations, ensuring the optimal use of Department leased vehicles and staff. 

 

Implement daily itineraries.

-       Assign route patterns for each of nine established transportation corridors within the State.

 

-       Update and redesign routing patterns as new facilities are put on line or as facility populations change as a result of programmatic changes within a facility.

 

-       Continually rate the effectiveness of current routing patterns.

 

-       Respond to any weather related, security related, or medical related emergencies that require a change to the established route.  Provide alternate route patterns to allow the vehicles to maintain scheduled arrival and/or departure times in response to any of the above noted situations. 

 

Assist in the development of daily operations procedures.

 

-       Review classification and movement records.

 

-       Maintain updated list of transfer orders.

 

-       Consult with the Director of Classification and Movement and staff when required.

 

-       Visit facilities to remain familiar with local conditions as they apply to transportation.

 

-       Determine the amount of bed space available daily in DOCS Reception Centers to accommodate intake from New York State county jails.

 

Assist in establishing transportation policies and procedures. 

 

-       Attend meetings with transportation staff to discuss all matters and concerns as they relate to transportation services to include job duties and responsibilities, effectiveness of operations, future goals, and objectives. 

 

-       Assist Classification and Movement staff in matters that relate to transportation to include planning large scale transfers, office responsibilities, and evaluation of the automated systems.

 

-       Participate in discussions concerning the establishment of future standards and goals regarding transportation services.  Assist in the compilation of transportation statistics in relation to number of vehicles needed, inmate payload, support staff, overtime, and maintenance services for future planning. 

 

Provide transportation of inmates for delivery to Federal and County Courts within New York State.

 

-       Maintain ongoing list of all inmates with scheduled court appearances.  Monitor activities as they relate to the production of these inmates for court appearances.

 

-       Remain knowledgeable of legal terminology and the obligations of the Department to comply with all written court orders.    

 

Develop optimal use of departmental facility cell space.

 

-       Monitor Facility Population Management Report daily to ensure all useable beds are filled.

 

-       Review population statistics for analysis and inconsistencies to determine trends and/or deficiencies. 

 

-       Formulate plan to remedy identified inconsistencies.

 

-       Develop and update automated systems as they apply to classification and transportation services.

 

-     Assist in the design and implementation of the Automated Movement System.

 

-       Provide training to staff in the facility transportation units concerning existing automated systems.  Obtain feedback from facility staffing regarding future needs with these systems. 

 

Coordinate activities for the centralized transportation system including five units located in the field (Downstate, Ulster, Auburn, Queensboro, and Wende).

 

-       Develop workloads assigned daily with supervisory staff in the field units.

 

-       Coordinate movement plans on a daily basis with support staff and the field units.

 

-       Provide all training for field unit staff, as it is appropriate to Central Transportation.

 

-     Assist in the evaluation of procedures of central transportation.

 

Prepare projections of cost saving transportation services with special attention given to overtime and vehicle usage.

 

-       Provide input for the development and design of fixed corridor routes between HUBS.

 

-       Monitor depot locations daily to ensure their use remains in accordance with transportation objectives.

 

-       Maintain positive working relationship with vehicle contractor.

 

-       Maintain a thorough working knowledge of the transportation contract and all provisions contained therein to ensure contractors compliance.

 

MINIMUM QUALIFICATIONS

 

Open Competitive:   A High school diploma, or equivalency and three years of experience coordinating a large passenger transportation system, involving the movement of 30,000 passengers annually.  This experience must include the coordinating, scheduling, and routing of vehicles.

Substitution:  A Bachelors Degree may be substituted for two years of the required experience.   

An Associates Degree or 60 college credits leading to a degree in criminal justice, psychology, sociology, or transportation management may be substituted for one year of the required experience.

Date:  10/09

 

 

 

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.