Tentative Classification Standards issued by the Division of Classification & Compensation are shared with the operating agencies of State government for their consideration and comment. Accordingly, this document that you are viewing is subject to change and will be issued in final form at the completion of the review period.

TENTATIVE

 

Occ. Code 2845601

HEALTH PROGRAM ADMINISTRATOR, GRADE 18

2845601

HEALTH PROGRAM ADMINISTRATOR 1, GRADE 23

2845600

HEALTH PROGRAM ADMINISTRATOR 2, GRADE 25

2845602

HEALTH PROGRAM ADMINISTRATOR 3, GRADE 27

2845603

HEALTH PROGRAM ADMINISTRATOR 4, GRADE 29        

2845604

HEALTH PROGRAM ADMINISTRATOR 5, M-4

2845605

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS SERIES

 

Positions in this series perform a broad range of activities in the administration, supervision and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness. Health Program Administrators are classified throughout the Department of Health with organizational placement and grade level of the position dictated by the nature of assigned duties.  The levels of Health Program Administrators are distinguished by the complexity, stability, and scope of the program managed and supervision exercised.

 

DISTINGUISHING CHARACTERISTICS

 

HEALTH PROGRAM ADMINISTRATOR: entry level; under the supervision of a higher level Health Program Administrator or other program manager, performs a variety of tasks relating to the administration and operation of health programs.

 

HEALTH PROGRAM ADMINISTRATOR 1: advanced performance level; responsible for more complex, varied duties, and may include supervisory responsibilities; provide program oversight either directly or through contractual services, which may include multiple service provisions or funding sources; develop, interpret or modify policies, procedures, guidelines, and reporting requirements as needed; handle assignments where there are no clear precedents as well as interact with the public; and may be responsible for one or more administrative functions, which varies by size and complexity of the program or bureau.

 

HEALTH PROGRAM ADMINISTRATOR 2:  supervisory level; oversee professional staff engaged in health program design, implementation, operation and/or assessment as well as management or administration. Assignments are varied and determined by the program area and the maturity of the health program; often called upon for assignments with no clear precedents or established guidelines; interact with the public and/or representatives of other State and federal agencies; and may be required to interpret and clarify policy guidelines as well as to identify critical issues for upper management.

 

HEALTH PROGRAM ADMINISTRATOR 3:  supervisory level; direct a unit having responsibility for a significant program or portion of a program; may function as the second in command of a small bureau, the manager of a unit with significant program activities, or as a manager of several units within a bureau; and may be a leader of a cross-functional team and be required to handle new or high-visibility initiatives.

 

HEALTH PROGRAM ADMINISTRATOR 4:  managerial level; may serve as the head of a small bureau, as an assistant director in a larger bureau, or as manager of larger units, or assist in the management of another significant program area within the Department of Health. 

 

HEALTH PROGRAM ADMINISTRATOR 5:  director level; directs program areas of significant importance and scope.

 

RELATED CLASSES

 

Public Health Representatives perform programmatic reviews related to the content of an assigned public health program.  Activities include oversight of program content; performance of quality assurance for local providers of public health service programs; provision of educational information; provision of training and quality of service standards for public health service programs; and assistance to local health departments in developing quality public health outreach and intervention services.

 

Health Planners research and analyze medical resources and health care needs, design and implement programs to address shortages, conduct health planning analyses, convene work groups to achieve improvements in health care quality, access, affordability, and efficiency, promote health systems and public knowledge of health care, track and analyze legislation, draft regulations, and conduct special health planning studies.

 

Contract Management Specialists negotiate, develop, prepare, review, implement, process, track and provide fiscal and administrative oversight of contracts.  They audit and process contract claims and vouchers, and approve and review contract payments to ensure that the payments are in accordance with contract terms.  Incumbents may also provide technical assistance related to New York States laws, rules, regulations and policies on contract administration to State agency staff, individuals, or organizations. 

 

ILLUSTRATIVE DUTIES

 

HEALTH PROGRAM ADMINISTRATOR

 

Assist parties in resolving problems by interpreting program guidelines and regulations; provide information; respond to routine correspondence and inquiries, gathering information as needed.

 

 

 

 

Monitor health program grant and contract activity.

 

 

 

 

Prepare narrative reports and draft correspondence concerning health regulatory/surveillance programs and standards for public health programs.

 

 

Assist in the drafting of regulations pertaining to health regulatory/surveillance programs and their standards, public health or health insurance programs.

 

 

Serve as program liaison with administration staff units.

 

May supervise paraprofessional and/or support staff.

 

HEALTH PROGRAM ADMINISTRATOR 1

 

May perform all of the same duties and functions as a Health Program Administrator, but more independently, and may supervise staff in the administration of program activities.

 

Develop regulations resulting from legislative or administrative actions that require new or modified regulations for program implementation and monitoring. Assist in the development of standards.

 

Administer health care surveillance/regulatory programs; conduct health care surveillance as necessary; and ensure the quality of health care and services delivered to the States residents.

 

 

Develop, implement and/or administer the ongoing operation of public health and health care regulatory programs, health insurance, or other initiatives. 

 

 

 

Manage administrative aspects of an agency program, bureau, division, center, or other organizational unit.

 

 

Prepare written material in the form of reports, correspondence, and other documents related to the program functions.

 

HEALTH PROGRAM ADMINISTRATOR 2

 

May perform all of the same duties and functions as a Health Program Administrator 1, and is expected to supervise professional staff engaged in programmatic activities.

 

Act as the supervisor of a small unit of subordinate Health Program Administrators and other staff, or as an Assistant Director of a larger Unit or Bureau within the Department of Health. Provide supervision, guidance, and oversight to subordinate staff; and intervene and resolve problems as necessary; supervise staff in the development of health policy, and implementation of new health care and public health initiatives, including regulatory programs, health insurance, surveillance procedures, grants management, and contract administration. Determine and oversee staff assignments: review, monitor, and evaluate staff performance.  Manage and direct program activities by setting priorities and deadlines.

 

Independently manage grant programs, program and request for application (RFA) development, coordination of procurement process, coordination of application review teams, contract development, and execution and contract management.

 

 

Provide policy direction on legislative, regulatory, and monitoring activities affecting Department programs.

 

 

HEALTH PROGRAM ADMINISTRATOR 3

 

May perform all of the same duties and functions as a Health Program Administrator 2.

 

Provide overall supervision and guidance of Unit/Bureau                                                                                                                                                                                                                              activities and staff.

 

Assume leadership responsibilities in the absence of higher level management, as needed.

 

 

 

 

 

 

 

Direct and manage staff, who oversee grants, contracts, and the grant and contracting process for a program area. 

 

Represent the agency as a liaison with other governmental entities on a, local, State, or federal level; or with field units for program, project, or policy areas as assigned.

 

 

HEALTH PROGRAM ADMINISTRATOR 4

 

May perform all of the same duties and functions as a Health Program Administrator 3.

 

Function as assistant to the bureau director or equivalent manager or as administrative head of several smaller units.

 

 

 

Development of program evaluation and strategies for problem resolution.

 

 

Partner with other units, programs, agencies, providers and advocacy groups to develop and implement public health policies.

 

Coordinate policy development and procedure definition.

 

Participate in public speaking activities, educational workshops/seminars, dialogue groups, inter and intra-agency teams and workgroups, etc.

 

Function as a high level administrator in support of Executive staff, and Division, Center, or Bureau Directors. Provide policy recommendations to upper-level management.

 

HEALTH PROGRAM ADMINISTRATOR 5

 

May perform all of the same duties and functions as a Health Program Administrator 4.

 

Perform the full range of managerial duties.

 

Direct major department function.

 

Responsible for policy development and implementation as well as developing program priorities in support of the Department of Health mission.

 

MINIMUM QUALIFICATIONS

 

HEALTH PROGRAM ADMINISTRATOR

 

Open Competitive:  a Bachelors Degree and completion of a two year traineeship. 

 

Promotion:  permanent competitive service either as a Trainee 2 in an administrative traineeship or as a Public Management Intern.

 

HEALTH PROGRAM ADMINISTRATOR 1

 

Promotion:  one year of permanent service in a Department of Health position at or above a Grade 18.

 

HEALTH PROGRAM ADMINISTRATOR 2

 

Promotion:  one year of permanent service in a Department of Health position at or above a Grade 18.

 

HEALTH PROGRAM ADMINISTRATOR 3

 

Promotion:  one year of permanent service in a Department of Health position at or above a Grade 22.

 

HEALTH PROGRAM ADMINISTRATOR 4

 

Promotion:  one year of permanent service in a Department of Health position at or above a Grade 24.

 

HEALTH PROGRAM ADMINISTRATOR 5

 

Promotion:  one year of permanent service in a Department of Health position at or above a Grade 27.

 

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.