Occ. Code 5220410

 

MENTAL HEALTH PROGRAM SPECIALIST 1, GRADE 18                         5220410

MENTAL HEALTH PROGRAM SPECIALIST 2, GRADE 23                         5220420

MENTAL HEALTH PROGRAM SPECIALIST 3, GRADE 25                         5220430

MENTAL HEALTH PROGRAM SPECIALIST 4, M-2                                   5220445

MENTAL HEALTH PROGRAM SPECIALIST 5, M-3                                   5220500

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS SERIES

 

          Mental Health Program Specialists develop, license, oversee, and/or regulate a broad range of mental health programs operated by State and/or local service delivery systems to foster the delivery of safe, high quality, evidenced-based services to individuals receiving behavioral health services.  Incumbents apply expert knowledge of the clinical and administrative components of New York States mental health system, Mental Hygiene law, Office of Mental Health (OMH) policies and regulations, and federal accrediting body and Medicaid regulations to support, guide, and direct their assigned programs.  Levels in the series are distinguished by specifically identified complicating factors such as the stability and scope of the program managed and the level of supervision exercised.

 

DISTINGUISHING CHARACTERISTICS

 

          MENTAL HEALTH PROGRAM SPECIALIST 1:  full performance level; provides the full range of technical assistance and oversight to existing and well-established mental health programs or serves as a member of a team responsible for larger and technically more complicated programs that require additional support, guidance, and oversight.   

 

          MENTAL HEALTH PROGRAM SPECIALIST 2:  advanced performance level; provides the full range of technical assistance and oversight to mental health programs to ensure programs are operated according to established laws, policies, and regulations as well as standards of quality care and quality improvement.  Incumbents are typically responsible for small to medium sized State facilities or local programs or serve as a member of a team responsible for larger and technically more complicated programs that require additional support, guidance, and oversight. 

 

          MENTAL HEALTH PROGRAM SPECIALIST 3:  supervisory level; oversees a unit of Mental Health Program Specialists engaged in the development, licensure, oversight, and/or regulation of assigned mental health programs.

 

          MENTAL HEALTH PROGRAM SPECIALIST 4:  second supervisory level; oversees a large unit or multiple units of Mental Health Program Specialists engaged in the development, licensure, oversight, and/or regulation of assigned mental health programs, or serves as a deputy director for a large bureau. 

 

          MENTAL HEALTH PROGRAM SPECIALIST 5:  managerial level; serves as the director of a bureau or deputy director of a field office.

 

ILLUSTRATIVE DUTIES

 

          MENTAL HEALTH PROGRAM SPECIALIST 1 

 

Gathers and analyzes data.

 

 

Assists in the implementation of mental health programs.

 

 

Assists in the assessment of alleged incidents of abuse and/or neglect involving individuals receiving behavioral health services at State licensed or operated mental healthcare providers.

 

·       Verifies the appropriateness of incidents being referred to OMH and triages for Central Office or provider investigation.

·       Reviews the disposition of significant incidents to ensure that the investigation is commensurate with the seriousness of the incident.

·       Reviews individualized corrective action plans and evaluates the appropriateness of the plan for the related incident.

·       Follows up with provider to ensure that the corrective action plan is implemented.

·       Monitors data submitted to the centralized register for completeness and assists in identifying patterns and trends.

 

Assists in evaluating and monitoring State and local providers and programs.

 

 

          MENTAL HEALTH PROGRAM SPECIALIST 2 

Performs all of the duties of a Mental Health Program Specialist 1.

Assists in program development activities.

 

 

Provides information and technical assistance to State psychiatric centers, local governmental units, mental health providers, other service programs, or individuals receiving mental health services on regulatory, legal and compliance issues.

 

 

Assists in budget preparation.

 

 

Assists in evaluating and monitoring State and local providers and programs.

 

 

May lead on-site formal reviews of mental health programs to determine degree of compliance with OMH, federal, and accrediting body standards and guidelines.

 

 

May testify at administrative hearings as necessary.

 

May assess the quality of field office regulatory, compliance, and/or licensing operations; maintain monitoring data; analyze licensing trends; and review prior approval applications to establish new mental health programs and to change existing programs.

 

 

May supervise and/or assist in training MHPS 1 and MHPS Trainees.

 

          MENTAL HEALTH PROGRAM SPECIALIST 3 

 

Supervises a unit of subordinate Mental Health Program Specialists and other unit staff 

 

 

Develops and implements new mental health care program models.

 

 

Provides expert technical assistance and oversight to existing programs to ensure appropriate operation and ongoing improvements to service quality.

 

Responds to significant incidents occurring in OMHs licensed or State-operated programs (e.g. rapes, suicides, homicides, and abuse allegations)

 

 

Conducts unscheduled readiness reviews to ensure OMH facilities are in compliance with federal conditions of participation (COP) in the Medicaid program and with the standards and requirements of The Joint Commission (TJC). 

 

 

Immediately responds on-site to an unscheduled TJC or Center for Medicare and Medicaid Services (CMS) visit to a facility.

 

 

Interprets and transmits accrediting body standards to facilities, local governments, and local providers.

 

 

Provides direction and guidance to Facility Directors, Clinical Directors, Directors of Community Services, and Discipline Heads of State-operated psychiatric centers, and interacts and negotiates with County Mental Health Directors, Field Office Directors.

 

 

Functions as the agency expert on specific facility issues.

 

 

 

          MENTAL HEALTH PROGRAM SPECIALIST 4

 

Serves as a second level supervisor of unit(s) of subordinate Mental Health Program Specialists and other unit staff. 

 

 

May assist in the direction of the formulation and implementation of operational policies and procedures for local operations or for State operated, licensed, or funded programs.

 

·       Assists in developing annual and multi-year plans of operation.

·       Assists in managing the development of effective, evidenced-based service delivery systems.

·       Assists in developing resource allocation strategies, and in guiding the development of new programs and services.

·       Assists in identifying funding sources and in negotiating sufficient resources to meet program or service needs.

·       Assists in identifying and overseeing the implementation of strategies for addressing gaps in and duplication of services.

 

          MENTAL HEALTH PROGRAM SPECIALIST 5

 

Directs the formulation and implementation of operational policies and procedures for local operations or for State operated, licensed, or funded programs.

 

·       Develops annual and multi-year plans of operation.

·       Manages the development of effective, evidenced based service delivery systems.

·       Develops resource allocation strategies, and guides the development of new programs and services.

·       Identifies funding sources and negotiates for sufficient resources to meet program or service needs.

·       Identifies and oversees implementation of strategies for addressing gaps in and duplication of services.

 

Acts as a spokesperson for OMH in various public forums.

 

 

MINIMUM QUALIFICATIONS:

 

          MENTAL HEALTH PROGRAM SPECIALIST 1

 

Open-Competitive: a bachelors degree in psychology, social work, nursing, physical therapy, occupational therapy, recreation therapy, rehabilitation counseling, epidemiology, special education, child and family studies, speech language pathology, audiology, mental health counseling, psychoanalysis, marriage and family therapy, creative arts therapy, public administration, public policy, hospital administration, health administration, public health, sociology, or criminal justice, and two years of professional clinical or administrative experience, as defined below, in a behavioral health program.

 

Professional clinical experience is defined as: the provision of care, treatment, or instruction to individuals receiving behavioral health services in the disciplines of: psychology, social work, nursing, physical therapy, occupational therapy, recreation therapy, rehabilitation counseling, special education, speech language pathology, audiology, mental health counseling, psychoanalysis, marriage and family therapy, or creative arts therapy.

                                                                  

Professional administrative experience is defined as: behavioral health services experience in the areas of budgeting, fiscal, business administration, and/or administrative planning; quality management; program evaluation; managed care plan development, review, and/or administration; or experience in federal, state, or local government focusing on the planning, development, oversight, coordination, and operation of behavioral health services programs.

 

          MENTAL HEALTH PROGRAM SPECIALIST 2

 

Open-Competitive: a bachelors degree in one of the fields noted above and three years of professional clinical or administrative experience, as defined above, in a behavioral health program.

 

A masters degree in any of the fields listed above may be substituted for one year of the general experience.  A doctorate in any of the fields listed above may be substituted for two years of the general experience.

Promotion: one year of permanent competitive service as a Mental Health Program Specialist 1.


 

 

          MENTAL HEALTH PROGRAM SPECIALIST 3

 

Promotion: one year of permanent competitive service as a Mental Health Program Specialist 2 or Mental Health Program Specialist 2 (Clinical).

 

          MENTAL HEALTH PROGRAM SPECIALIST 4

 

Promotion: one year of permanent competitive service as a Mental Health Program Specialist 3 or Mental Health Program Specialist 3 (Clinical).

 

          MENTAL HEALTH PROGRAM SPECIALIST 5

 

Promotion:  one year permanent competitive service as a Mental Health Program Specialist 4.

 

Date:  2/17

 

NOTE:  Classification Standards illustrate the nature, extent, and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.