Occ. Code 5246950

 

ASSISTANT DIRECTOR, ADDICTION TREATMENT CENTER, M-1

5246950

DIRECTOR, ADDICTION TREATMENT CENTER 1, M-3

5276860

DIRECTOR, ADDICTION TREATMENT CENTER 2, M-5

5276960

 

 

New York State Department of Civil Service

 

Classification Standard

 

 

BRIEF DESCRIPTION OF CLASS SERIES

 

Positions in this series are responsible for the overall management and direction of Addictions Treatment Centers (ATCs).  Assistant Directors, Addiction Treatment Center serve as second-in-charge, at each NYS-operated Addiction Treatment Center providing in-patient rehabilitation services to an alcohol and/or chemically addicted population.  Directors, Addiction Treatment Center 1 and 2, are responsible for many aspects of the day-to-day management of administrative, clinical, and support services provided by the ATC.  All incumbents are responsible for the physical plant; clinical and medical services; and staffing and treatment planning.  

 

These positions are only classified in the NYS Office of Alcoholism and Substance Abuse Services (OASAS).

 

DISTINGUISHING CHARACTERISTICS

 

ASSITANT DIRECTOR, ADDICTION TREATMENT CENTER: first level management; serves as principal assistant to the Director ATC with line responsibility for supervision of staff and programs; day-to-day management of clinical programs and administrative matters within guidelines and policies established by the Director; in the absence of the Director, assumes the duties of the Director on an interim basis; may serve as lead clinician; and exercises a major role in program evaluation and standards compliance.

 

DIRECTOR, ADDICTION TREATMENT CENTER 1: management level; bears responsibility for the overall management of an assigned non-free-standing ATC with 26 to 79 beds.

 

DIRECTOR, ADDICTION TREATMENT CENTER 2: management level; bears responsibility for the overall management of at least two non-free-standing ATCs, or one free standing ATC with more than 80 beds; may also be classified in Main Office to coordinate all State-operated addiction treatment programs.

 

ILLUSTRATIVE DUTIES

 

ASSISTANT DIRECTOR, ADDICTION TREATMENT CENTER

 

Provide clinical management of the ATC operation.

 

·        Directly supervise the day-to-day operation of the ATCs residential rehabilitation program, and other programs that may exist at a particular site.

·        Oversee the design and execution of client programming including screening and admission procedures, individual treatment plans, and discharge planning.  These tasks are actually carried out by senior clinical staff from the various disciplines.

·        May assign duties and responsibilities to clinical staff either directly or through lower-level supervisors.

·        Continuously monitor existing policies with respect to admission criteria, length of stay, and discharge planning; recommend revisions based upon the ATCs mission and philosophy of treatment and sound clinical practice.

·        May recommend and implement policy and procedure improvements in all aspects of facility operations.

·        May act as liaison with State and local agencies reporting and investigating incidents and related matters paying special attention to maintenance of patient confidentiality.  Recommend appropriate action as a result of investigations conducted or overseen. 

·        Assume responsibility for protecting patient privacy and ensuring that all releases of information satisfy the federal regulations on the confidentiality of addiction patient records as defined under Title 42 of the Code of Federal Regulations (CFR).

·        Serve as principal assistant to the Director ATC with respect to off-shift management coverage of this seven-days-a-week, 24-hours-a-day program.  This normally includes both on-site and on-call service as Facility Administrator, on a rotational basis.

 

Serve as Administrative Manager.

 

·        Assist in preparing the ATCs annual budget request, in close collaboration with the ATC Director and senior program staff.  Assist the Director ATC regarding actual expenditure of appropriated funds for personal and non-personal services and development of spending plans within agreed upon guidelines.  Monitor expenditures throughout the fiscal year, advising the Director on a regular basis about the status of expended and available funds.

·        Collaborate with the Bureau of Budget and Finance regarding spending plans, position and cash ceilings, and other matters related to the budget process. 

·        Coordinate personnel management decisions at the local level, including filling or refilling of positions, classification actions, performance evaluations, first-step responses to grievances, and preliminary investigation of potential disciplinary actions.  Collaborate with the Bureau of Human Resources Management regarding personnel issues.

·        Prepare, implement, and monitor Memorandum of Understanding and agreements with a variety of vendors for delivery of support services to the ATC that may include the host psychiatric center or private contractors.  Examples include utilities, maintenance, supplies, transportation services, and medical/surgical care not available within the addiction program.  Maintain ongoing liaison with the host facility on such matters.  Perform similar duties with respect to services rendered by non-State agencies.

 

Participate in a facilitys annual service delivery plan.

 

·        Assist the Director ATC in preparing a facilitys annual service delivery plan, for inclusion in the OASAS annual program plan for the Bureau of Addiction Treatment Centers.

·        Perform a similar role with respect to Local Governmental Unit plans prepared annually by counties in the assigned geographic area to ensure that the ATC is part of the continuum of care within the geographic area it serves.

·        May represent the Director ATC on Community Advisory Boards and Regional Provider Consortia.

 

Oversee a facilitys program evaluation.

 

·        Oversee a facilitys Performance Improvement Program, designed to measure and monitor the quality, efficiency and effectiveness of client treatment.  Supervise case consultation meetings, and periodically may audit or oversee the audit of patient progress records.  May chair an ATC's Performance Improvement Committee.

·        Work with the Director ATC and Central Office staff to ensure that all operating standards and regulations (State and federal) are continuously met.

·        Supervise a facilitys preparations for program review by OASAS and oversight agencies, meeting the requirements for all certifications and operating standards.

·        Serve on various performance improvement work groups as may be convened by the Bureau of Addiction Treatment Centers.

 

DIRECTOR, ADDICTION TREATMENT CENTER 1 AND 2

 

May perform all of the same duties and functions as an Assistant Director, ATC. 

 

Develop and maintain all evaluation and monitoring systems, including staff committees.

 

·        Prepare annual management plan reflecting appropriate goals and objectives.

·        Maintain Commission on Accreditation of Rehabilitation Facilities (CARF) accreditation.

 

Maintain OASAS service level goals for overall occupancy.

 

·        Work with local providers of addiction services to minimize or eliminate refused admissions and waiting lists.

 

Participate with local providers and county governments in the planning process for the overall delivery of addiction services, within a specific catchment area.

 

·        Develop and augment community services which complement and supplement those offered by an ATC, such as outpatient clinics; detoxification, counseling, informational and referral services; and community residences.

 

Participate in Statewide committees, contributing to further policy development Statewide.

 

Develop, implement, and review treatment plans.

 

Investigate all incidents of death, injury accident, or mistreatment of clients and/or employees.

 

Develop and submit periodic narratives and statistical reports on facility activities and client progress for program audit and evaluation, third party reimbursement, and program reporting unit.

 

Ensure client privacy is protected and that all releases of information satisfy all federal regulations.

 

Supervise subordinate staff.

 

·        Provide supervision, guidance, and oversight to subordinate staff, and intervene and resolve problems as necessary.

·        Determine and oversee staff assignments. 

·        Approve leave and track time and attendance.

·        Review, monitor, and evaluate staff performance. 

·        Complete performance evaluations.

·        Identify training needs and arrange for provision of training.

·        Manage and direct program activities by setting priorities and deadlines.

 

Advancement of human resources policies and procedures.

 

·        Support official policies and programs, such as Affirmative Action, performance evaluation, and employee development and training.

 

Provide oversight, supervision, and staff development.

 

·        Provide technical assistance and consultation to Directors ATC in fiscal, program, and administrative areas and identification of training needs.

·        Coordinate and implement overall training programs for State treatment staff.

·        Develop performance programs and evaluations for Directors ATC and Bureau staff.

 

Management of resources.

 

·        Prepare the ATC budget and monitor expenditures.

·        Review, approve, and monitor ATC individual budgets, capital plans, and spending plans in conjunction with fiscal policy.

·        Provide consultation on all capital construction projects involving the Bureau of Addiction Treatment Centers, Fiscal, the Office of Mental Health (OMH), the Office of General Services (OGS), OASAS Central Office, and the Dormitory Authority of the State of New York (DASNY).

·        Review and approve recommended treatment staffing patterns.

·        Review all staffing change requests and, where appropriate, approving those changes with OASAS resources.

 

Oversee and implement special projects.

 

·        Develop, review, and implement special projects connected with the Bureau of Addiction Treatment Centers.

·        Provide management assistance with agency-wide projects which impact on the provision and policy development of addiction treatment in New York State.

·        Work with other agency divisions and bureaus to advance clinical practice.

 

MINIMUM QUALIFICATIONS

 

ASSISTANT DIRECTOR, ADDICTION TREATEMENT CENTER

 

Open Competitive:  Bachelors Degree and five years of experience in addiction services, which must have included program planning, budgeting and administration.  Two years of this experience must have been in an in-patient setting (part of overall five-year requirement).  Candidates must also demonstrate possession of the requirements to be designated as a Qualified Health Professional (QHP) as defined in 14 NYCRR, Chapter X, Part 800.2(15). 

 

Promotion:  one year of permanent competitive service in one of the following titles:  Associate Psychologist, Psychologist 2, Psychologist 2 (Spanish Language), Psychologist 1, Nurse 3 (Psychiatric), Nurse Administrator 1 (Psychiatric), Social Worker 2, Social Worker 2 (Spanish Language), Nutrition Services Administrator 1, Community Mental Health Nurse, and Addictions Counselor 3.  Candidates must also demonstrate possession of the requirements to be designated as a Qualified Health Professional (QHP) as defined in 14 NYCRR, Chapter X, Part 800.2(15). 

 

DIRECTOR, ADDICTION TREATEMENT CENTER 1 & 2

 

Open-Competitive:  Bachelors Degree and six years of professional, clinical experience in a health, mental health, or addiction setting including two years directing a licensed addictions program.  A Masters Degree in a health, health administration, or human services discipline may be substituted for one year of the professional experience.  Candidates must also demonstrate possession of the requirements to be designated as a Qualified Health Professional (QHP) as defined in 14 NYCRR, Chapter X, Part 800.2(15). 

 

 

 

Date:  11/09

 

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.