Tentative Classification Standards issued by the Division of Classification & Compensation are shared with the operating agencies of State government for their consideration and comment. Accordingly, this document that you are viewing is subject to change and will be issued in final form at the completion of the review period.

TENTATIVE

 

 

Occ. Code 6303100

 

                                                                                                                                                           

PHARMACY INTERN, NS

6303110

PHARMACIST, GRADE 25

6303100

PHARMACY SUPERVISOR, GRADE 27

6303200

PHARMACY MANAGER, GRADE 29

6303300

 

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS SERIES

 

 

Positions in this series perform a wide variety of activities in accordance with the scope of practice for pharmacy as defined in Article 137, Section 6801 of the New York State Education Law.  Incumbents administer, prepare, compound, preserve, and dispense drugs, medicines, and therapeutic devices on the basis of prescriptions or other legal authority, for a hospital, infirmary, or other State facility.

 

These positions are predominantly classified in the Offices of Mental Health (OMH) and Mental Retardation and Developmental Disabilities (OMRDD), and in the Department of Correctional Services (DOCS).  All incumbents perform various duties and functions in conjunction with the overall operation of a facility and/or location to which they are assigned.

 


DISTINGUISHING CHARACTERISTICS

 

PHARMACY INTERN:  appointment level only; performs all the duties of a properly classified Pharmacist while completing pharmacy school or pending licensure.  Incumbents work under the close and continuing supervision of licensed Pharmacists who closely review and dispense all work performed and prescriptions prepared by interns.

 

PHARMACIST:  full performance level; prepares, compounds, preserves, or dispenses drugs, medicines, and therapeutic devices on the basis of prescriptions or other legal authority.

 

PHARMACY SUPERVISOR:  supervisory; responsible for maintaining pharmacy standards; and supervising Pharmacists and other subordinate staff.

 

PHARMACY MANAGER:  managerial; supervises the staff and operations of large pharmacies at hospitals and other facilities and perform the full range of pharmacist duties.

 

RELATED CLASSES

 

Pharmacy Consultants perform health surveillance, medical, or programmatic review, audit, and regulatory activities in regards to pharmaceutical surveillance. 

 

ILLUSTRATIVE DUTIES

 

PHARMACIST

 

Practice the profession of pharmacy consistent with the scope of practice as conveyed in State statute.

 

Receive and dispense prescriptions for patients.

 

·        Read prescriptions to determine the drug prescribed and its dosage and assures it is within normal parameters for the type of medication.

·        Review patient pharmaceutical records to determine if the prescription is contraindicated by a patient's history or use of other medications.

·        Advise physicians of incompatible prescriptions, overdoses, or other problems based on knowledge of the drugs prescribed and patient history, and recommend to physicians other drugs in place of those prescribed.

·        Record the prescription in the records.

·        Prepare compounds and other media for the application or consumption of drugs.

·        Prepare labels describing dosage, directions for use, and precautions.

·        Answer questions and provide advice about prescriptions to staff, patients, and caregivers.

·        Package pharmaceuticals and dispense to clinics and hospital units or health units for administration to patients.

·        Maintain and update patient profiles and pharmaceutical records.

·        Review patient drug regimen to determine response to medication therapy and advise medical practitioners about medication therapy.

·        Manufacture and package bulk quantities of medications for patient use.

 

Assure that all pharmaceuticals are properly stored and labeled.

 

·        Determine the proper techniques and methods for storing pharmaceuticals and assure that all pharmaceuticals are properly stored and labeled.

·        Periodically inspect all pharmaceutical storage areas, including those in the pharmacy and in patient care areas, to assure pharmaceuticals are properly stored, outdated pharmaceuticals are removed, and proper controls are in place and followed for all pharmaceuticals.

·        Maintain special storage areas, access, and records for controlled substances.

·        Maintain a variety of records, including pharmaceutical inventories and drug accountability records.

·        Establish inventory levels, assure that minimum levels of inventory are maintained, and reorder pharmaceuticals required to maintain sufficient supplies.

 

Supervise subordinate staff.

 

·        Provide advice to medical staff about drugs and pharmaceuticals, including advising about new drugs and drug therapies, the proper use and dosage of drugs, and pharmaceutical treatment for specific medical or patient problems.

·        Provide supervision, guidance, and oversight to subordinate staff, and intervene and resolve problems as necessary.

·        Determine and oversee staff assignments.

·        Approve leave and track time and attendance.

·        Review, monitor, and evaluate staff performance.

·        Complete performance evaluations.

·        Identify training needs and arrange for provision of training.

·        Manage and direct program activities by setting priorities and deadlines.

 

PHARMACY SUPERVISOR

 

Practice the profession of pharmacy consistent with the scope of practice as conveyed in State statute, and may perform the same duties as lower level pharmacists.

 

Develop, recommend, and implement pharmaceutical services for a central pharmacy within a facility.

 

·        Ensure that a pharmacy is in compliance with New York State and federal laws, rules, and regulations, as well as those of the Division of the Budget, Office of General Services, and other governing agencies.

·        Distribute restricted medications, as required.

·        Responsible for proper receipt and storage of pharmaceuticals and supplies.

·        Recommend additions and deletions based on cost effectiveness.

·        Screen and issue prior approval numbers to facilities requesting purchase of non-formulary pharmaceuticals.

·        Provide professional guidance and answer questions relating to pharmacy policies and procedures as well as other pharmacy issues.

 

Supervise subordinate pharmaceutical staff.

 

·        Provide supervision, guidance, and oversight to subordinate staff, and intervene and resolve problems as necessary.

·        Determine and oversee staff assignments.

·        Approve leave and track time and attendance.

·        Review, monitor, and evaluate staff performance.

·        Complete performance evaluations.

·        Identify training needs and arrange for provision of training.

·        Manage and direct program activities by setting priorities and deadlines.

 

Assist in updating policies and procedures.

 

·        Ensure Pharmacists receive accurate and timely responses pertaining to the practice of Pharmacy, and federal, State, local, and agency laws, codes, rules and regulations.

·        Recommend updates to facility and Statewide pharmacy policies and procedures, as required, and forward through the approval process.

 

PHARMACY MANAGER

 

Practice the profession of pharmacy consistent with the scope of practice as conveyed in State statute, and may perform the same duties as lower level pharmacists.

 

Responsible for all legal registered pharmacy operation requirements as defined by applicable State and federal laws and regulations.

 

·        Ensure Department of Education, Department of Health (DOH), and Drug Enforcement Agency (DEA) licenses are up-to-date.

·        Oversee the appropriate and secure storage of medications.

·        Maintain current pharmacy medication and law references.

 

Supervise the operation of a pharmacy.

 

·        Ensure prescriptions are filled accurately and in a timely manner.   

·        Monitor production of Pharmacists.

·        Develop work schedules of staff.

·        Act as a drug information source to facility health staff.

·        Monitor mandatory educational requirements and implement education pharmacy programs for staff development. 

·        Update staff on latest medication additions and pharmacy law requirements.

·        Participate in accreditation and facility administrative functions.

·        Develop, recommend, and implement pharmaceutical services consistent with Statewide needs.

 

Maintain inventory of the pharmacy.

 

·        Ensure inventory records are accurate and current.

·        Coordinate annual physical inventory.

·        Complete Perpetual Controlled Substance inventory.

·        Inspect facility medical unit periodically.

 

Supervise and coordinate pharmacy personnel activities.

 

·        Give staff direction on pharmacy issues, activities, and operations.

·        Train pharmacy staff and orient new pharmacy staff to facility policies and procedures.

·        Prepare annual performance evaluations and competencies, and prepare probation reports.

·        Answer questions concerning the dispensing of drugs.

 

Maintain pharmacy standards, and provide oversight to quality assurance programs.

 

·        Research pharmaceutical supplies as needed.

·        Consult with physicians regarding questions related to drug regimen for patients.

·        Maintain accurate records of medications requested and dispensed by pharmacy staff.

·        Audit nursing medication stations and prepare reports concerning the results of these audits.

·        Ensure that expiration dates have not passed on medication being dispensed.

·        Monitor drug regimens, procurement, inventory, storage and dispensing of drugs.

·        Estimate future drug and budgetary needs by analyzing and interpreting prescription trends, usage levels, and conducting cost studies.

 

Provide education and training to staff and patients.

 

·        Prepare and present educational programs to interdepartmental staff.

·        Prepare and present medication education classes to patients.  

 

Assist the Clinical Directors, Chief Medical Officer, and Health Service Administrators.

 

·        Work with the Clinical Director and Health Service Administrators to deliver quality pharmacy services for the inmates and/or patients.

·        Attend various clinical discipline meetings to deal with pharmacy issues.

·        Provide oversight to programs so the quality of services is consistent throughout.

·        Follow up recommendations with the Clinical Director and/or Chief Medical Officer. 

·        Review non-formulary psychotherapeutic medication requests.

·        Review to make sure units are up-to-date and compliant with accreditation standards, such as medication management, national patient safety goals, etc. 

 

MINIMUM QUALIFICATIONS

 

PHARMACY INTERN

 

Open Competitive:  a student holding an active limited permit in New York State.   

 

PHARMACIST

 

Open Competitive:  graduation from a Pharmacy program; New York State license; and current registration.

 

PHARMACY SUPERVISOR

 

Open Competitive:  graduation from a Pharmacy program; New York State license; current registration to practice pharmacy; and four years of post-licensure experience.

 

Promotion:   one year of permanent competitive service as a Pharmacist.

 

PHARMACY MANAGER

 

Open Competitive:  graduation from a Pharmacy program and New York State license and current registration to practice pharmacy, and five years of post-licensure experience.

 

Promotion:  one year of permanent competitive service as a Pharmacy Supervisor, or two years of service as a Pharmacist.

 

Date:  3/09

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.