Occ. Code 7107110

PUBLIC BUILDINGS MANAGER 1, GRADE 14
PUBLIC BUILDINGS MANAGER 2, GRADE 18
PUBLIC BUILDINGS MANAGER 3, GRADE 23
PUBLIC BUILDINGS MANAGER 4, M-2
DIRECTOR, GENERAL SERVICES FACILITIES MANAGEMENT, M-5

New York State Department of Civil Service

Classification Specification

BRIEF DESCRIPTION OF CLASS SERIES

Positions in this series manage, plan, direct, supervise, and coordinate the operation, maintenance, safety, and security of State facilities.

DISTINGUISHING CHARACTERISTICS

PUBLIC BUILDINGS MANAGER 1: entry level; serves as assistant manager to a higher level building manager or manages a facility with less than five tenants or less than 1,000 employees, where decision making involves routine building services.

PUBLIC BUILDINGS MANAGER 2: independently manages a facility or a cluster of facilities, with diverse tenants and visitors, that may be the site of public weekend activities; exercises independent judgment to address unexpected incidents and program considerations; implements policies and procedures; may supervise subordinate Public Buildings Managers.

PUBLIC BUILDINGS MANAGER 3: manages a cluster of facilities or a single facility that is highly visible due to its use by elected officials; may supervise subordinate Public Buildings Managers.

PUBLIC BUILDINGS MANAGER 4: manages all buildings in a geographic region of the State; supervises subordinate managers assigned to a cluster of facilities or a single facility.

DIRECTOR, GENERAL SERVICES FACILITIES MANAGEMENT: manages all State facilities operations and the Building Administration Group.

RELATED CLASSES

Regional Directors Public Buildings Management are in the exempt class. They perform the same duties as a Public Buildings Manager 4, but at a facility remote from the Director, General Services Facilities Management.

The Assistant Director, Public Buildings Management is earmarked for reclassification to the Public Buildings Manager Series.

The Superintendent of Executive Residences is in the exempt class. The position manages the operation, maintenance, safety, and security of the Executive Mansion and peripheral facilities utilized by the Governor.

ILLUSTRATIVE DUTIES

PUBLIC BUILDINGS MANAGER 1: under the general supervision of a higher level Public Buildings Manager or independently, administers a building maintenance program by scheduling preventative maintenance, initiating work orders, recommending modifications to existing procedures, supervising the acquisition and storage of supplies and materials, observing and enforcing compliance with applicable codes, ordinances, and laws, performing on-site evaluation of service contracts, and allocating resources to accomplish routine activities; coordinates the activities of construction companies, inspectors, and tenants by advising tenants and users of upcoming repairs to facilities or peripheral areas that may result in disruption to services, access, or traffic and ensuring that tenants are notified of alternate routes and access; investigates tenant complaints of issues affecting health, comfort, and safety; and supervises State and contractual employees engaged in grounds maintenance, parking facilities operations, custodial services, maintenance, and security at a State building by assigning work and inspecting the results for quality and safety, counseling workers, resolving grievances, and reporting contractual infractions.

PUBLIC BUILDINGS MANAGER 2: performs similar activities to the Public Buildings Manager 1; independently implements operational policies and procedures to govern the public use of State facilities during and after business hours; develops and disseminates maintenance plans, security measures, parking arrangements, and emergency procedures; meets the needs of the public with minimal disruption to government operations and minimal liability to the State; manages the demands of several facilities, ensuring consistency of operations, while addressing unique situations; and may assign and evaluate the work of subordinate building managers.

PUBLIC BUILDINGS MANAGER 3: performs a similar set of duties to the Public Buildings Manager 2 to address the needs of the State workforce, the public, and government officials; coordinates the use of facilities with government officials, legislators, and public and private groups from the immediate area of the facility and other parts of the State; arranges for the provision of special equipment, services, and furnishings and for special functions, such as meetings, hearings, luncheons, or visits by foreign dignitaries; when the facility is a historic site, such as the Capitol, ensures that maintenance, alterations, and repair do not jeopardize the historic value of the facility and coordinates activities with staff responsible for the preservation of the facility; ensures the safety of special art collections by accommodating them in security plans; and ensures that high use areas are safe and clean.

PUBLIC BUILDINGS MANAGER 4: directs facilities management in a region of the State; compiles, reviews, and recommends staffing and fiscal plans and budget requests; directs employee training; implements policies and procedures and ensures that they are followed by maintaining an administrative reporting system; assists facility managers to resolve serious problems, complaints, and emergencies; maintains liaison with local and State Police to develop proper security and safety conditions and maximize security resources; reviews and approves capital construction requests by reviewing estimates of subordinate managers regarding building alterations and rehabilitation against established plans and maintaining liaison with OGS's Design and Construction Group to resolve problems; and recommends new policies and modifications to existing policies in response to recurring problems.

DIRECTOR, GENERAL SERVICES FACILITIES MANAGEMENT: manages all State facilities, including planning, coordinating, and evaluating plant utilities and food service operations; directs the preparation of budget requests; formulates operations policy and procedures; reviews and approves highly technical plant and facility modifications by directing the development of construction plans; meets with Division Directors to resolve ongoing problems at facilities; establishes and reviews guidelines governing Statewide preventative maintenance and tenant renovation programs; promotes and monitors energy management practices; initiates and recommends studies or consultant services to respond to special needs; establishes performance standards; and participates in policy decision making with the Deputy Commissioner in charge of facilities.

MINIMUM QUALIFICATIONS

PUBLIC BUILDINGS MANAGER 1

Promotion: one year of permanent competitive or non-competitive service in a position allocated to Grade 9 or higher.

Open Competitive: two years of responsible experience managing an office building, including responsibility for the operation, maintenance, and rehabilitation of the facility; college or technical institute study may be substituted on a year-for-year basis for the required experience.

PUBLIC BUILDINGS MANAGER 2

Promotion: one year of permanent competitive or non-competitive service as a Public Buildings Manager 1.

Open Competitive: three years of experience supervising the operation, maintenance, and minor rehabilitation of an office building, including responsibility for the supervision of at least ten people.

PUBLIC BUILDINGS MANAGER 3

Promotion: one year of permanent competitive service as a Public Buildings Manager 2.

Open Competitive: five years of experience supervising the operation, maintenance, and minor rehabilitation of an office building, including responsibility for the supervision of at least 25 people.

PUBLIC BUILDINGS MANAGER 4

Promotion: one year of permanent competitive service as a Public Buildings Manager 3 or two years as a Public Buildings Manager 2.

Open Competitive: seven years of experience supervising the operation, maintenance, and minor rehabilitation of an office building, including responsibility for the supervision of at least 25 people.

DIRECTOR, GENERAL SERVICES FACILITIES MANAGEMENT

Promotion: one year of permanent competitive service as Director, Division of Albany Utilities, M-4, Assistant Director, Public Buildings Management, M-3, or Public Buildings Manager 4, M-2.

Date: 3/98