Occ. Code 8371200


coordinator inmate movement, GRADE 22



New York State Department of Civil Service


Classification Standard





Positions in this title provide technical support to the Inmate Records Offices at New York State correctional facilities.  Incumbents of these positions monitor and review sentence data; develop and revise procedures, guidelines and reporting systems; resolve problems with inmate time calculations; and monitor the calculation of parole eligibility dates and conditional release dates. 


These positions are classified at the Department of Correctional Services (DOCS) Main Office.  Incumbents at the DOCS assist in the total care and confinement of inmates sentenced to the custody of the Department.  All incumbents perform various duties and functions in conjunction with the overall operation of a facility and/or location to which they are assigned.




coordinator inmate movement: full performance level; provide technical support to the Inmate Records Offices at New York State correctional facilities.




Correction Sentencing Review Specialists are responsible for working with correctional facility staff to ensure that all inmates in the Department of Correctional Services custody have been provided with accurate release dates.  Incumbents are also responsible for conducting regional training seminars for correctional facility staff regarding sentencing laws and for assisting in the preparation of computer programs which calculate inmates release dates.


Correction Classification Analysts develop and maintain inmate programming procedures, and develop policies in reclassification, transfer, and planning systems. 


Correction Counselors guide and assist inmates in their adjustment to their new environment, encouraging them to upgrade their educational and vocational skills and to modify their behavior in order to prepare them for eventual release into the community. 


            Correctional Services Transportation Coordinators are responsible for coordinating the transportation and movement of all inmates between DOCS facilities.  Responsibilities include scheduling, dispatching, and routing vehicles; record keeping, and development of procedures and manuals; planning and implementation of changes; and serving as the DOCS liaison for transportation.




Provide technical support to Inmate Records Offices.


-        Monitor and review all sentence data.


-        Monitor the calculation of parole eligibility dates and conditional release dates.


-        Identify and track all inmates who will require a Civil Commitment evaluation.


-        Track inmates who are approved for Civil Commitment and are nearing their release dates.


-        Coordinate the transfer of inmates for Civil Commitment to designated sites for examination.


Develop and revise procedures, guidelines, and reporting systems.


-        Act as a liaison with DOCS Main Office and facility staff to ensure compliance with policies and procedures.


-        Provide training to facility Inmate Records Offices.


-        Assist in the development of automated programs which will be utilized for the management of the Civil Commitment population.


-        Update criteria, as needed, for Civil Commitments.


-   Resolve problems with inmate time calculations.


-        Act as a liaison with the Division of Parole, Division of Criminal Justice Services (DCJS), District Attorneys, and city and county correction departments.


-        Coordinate inmate intake from all New York State counties.


-        Serve as administrator for Interstate Agreement Detainers.


-        Liaison with Immigration and Customs Enforcement (ICE).


-        Maintain the computerized inmate movement system for the Department.


-        Act as a liaison with the Office of Mental Health (OMH) regarding issues related to Civil Commitments.


Act as a liaison with DCJS regarding Sex Offender Registration.


-        Maintain a supply of Sex Offender Registration forms, change of address forms, supplemental forms, and offender duties forms and send them to facilities, as requested.


-        Work with the Sex Offender Registry (SOR) regarding necessary enhancements to the Sex Offender Registration forms.


-        Provide oversight of Inmates Records Coordinators pertaining to their duties regarding the SOR.


-        Assist in research of specific cases to determine if an inmate should be included on the SOR.


Coordinate the identification and collection of DNA for inmates meeting the criteria described in the Governors Executive Order 143.


-        Review the DNA Hit List received from DCJS on a weekly basis.


-        Coordinate the taking of DNA samples from inmates Statewide, with law enforcement agencies and correctional facility staff.


-        Act as a liaison with DCJS, District Attorneys, and other law enforcement agencies regarding DNA issues.


-        Research disputed cases regarding DNA eligibility.


Assist the Director of Inmate Classification and Movement, or Assistant Directors of Inmate Classification and Movement, as needed.




Promotion:  one year of permanent competitive service as an Inmate Records Coordinator 1, Inmate Records Coordinator 2, or Correctional Services Transportation Coordinator or any satisfactory combination.






Date:  8/09








NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.