Occ. Code 8613100

LABORATORY ACCREDITATION SPECIALIST 1, GRADE 18

8613100

LABORATORY ACCREDITATION SPECIALIST 2, GRADE 23

8613200

 

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS SERIES

          Laboratory Accreditation Specialists perform various professional level duties related to assuring the quality of public forensic laboratories throughout New York State; certifying and inspecting those laboratories; and securing the laboratories compliance with relevant laws, regulations, and standards.  These positions are located at the Division of Criminal Justice Services (DCJS).

DISTINGUISHING CHARACTERISTICS

          LABORATORY ACCREDITATION SPECIALIST 1: non-competitive.  Under the direction of a Laboratory Accreditation Specialist 2, provides support to the Office of Forensic Services (OFS), the State Commission on Forensic Science (Commission), and the DNA Subcommittee.  Reviews documentation associated with laboratory audits, prepares summaries and reports for review by supervisor, promotes the use of uniform methodologies and standardized operating procedures for forensic laboratories, and facilitates specialized training and professional development programs for laboratory personnel.

LABORATORY ACCREDITATION SPECIALIST 2: non-competitive.  Under the direction of higher-level staff within OFS, provides support to the OFS, the Commission, the DNA Subcommittee, and other committees, subcommittees, and work groups as needed.  Assists with the enhancement of quality assurance practices among New York States public forensic laboratories.  Supervises lower-level staff within DCJSs forensic laboratory accreditation operation. 

ILLUSTRATIVE DUTIES

          LABORATORY ACCREDITATION SPECIALIST 1

·       Assists supervisor in the review of accreditation documentation submitted by forensic laboratories.

 

·       Contacts laboratories reporting discrepant results from target values to assure resolution with the accrediting organization.

 

·       Prepares summaries using available data from proficiency test providers to promote uniform methodologies and report writing standards for forensic discipline areas.

·       Monitors audit documentation to meet Federal Bureau of Investigation (FBI) quality assurance standards.

 

·       Collects and organizes documentation of proficiency test participation by laboratories to verify compliance with applicable standards.

 

·       Verifies submittal of appropriate accreditation and standards compliance documentation to professional groups, accreditation bodies, and the like.

 

·       Assists in coordinating work group meetings of professional and technical personnel to improve the exchange of information between laboratory operations.

 

·       Identifies host sites for training activities and organizes specialized forensic training courses.

 

·       Assures pertinent information on accreditation maintenance and proficiency testing is gathered and disseminated to members of the Commission and DNA Subcommittee according to acceptable standards.

 

·       Develops and administers annual workload surveys to assess the productivity of covered laboratories and to identify potential resources to assist laboratories in their work processes.

 

·       Assists supervisor with periodic on-site visits to public forensic laboratories to meet laboratory staff, reviews laboratory work papers and analytical charts associated with proficiency tests.

 

·       Prepares summary reports and other presentation materials for use by the Commission, the DNA Subcommittee, and other subcommittees and groups to fulfill their accreditation responsibilities.

LABORATORY ACCREDITATION SPECIALIST 2

·       Reviews audits, assessments, and inspections, and prepares summary reports for review by OFS management, the Commission, the DNA Subcommittee, and other groups as needed.

 

·       Meets with members of the New York Crime Laboratory Accreditation Committee (NYCLAC), members of the Technical Working Groups (TWGs), and as needed other work groups, committees, subcommittees, groups, and the like, to develop uniformity in test methodologies and development of standardized laboratory reports.

 

·       Reviews and summarizes proficiency test issues for the Commission, the DNA Subcommittee, and other groups.  Prepares detailed reports on significant proficiency test issues for use by OFS management, the Commission, the DNA Subcommittee, and other groups.

 

·       Contacts laboratories reporting discrepant results to discuss resolution.

 

·       Provides assistance, if needed, in the completion of standardized root cause analyses and corrective action reports.

 

·       Organizes and monitors OFS work groups for forensic laboratories (including attending related meetings). 

 

·       Participates in the discussion of standardized best practices of forensic technical disciplines, as well as quality and laboratory management information systems.

 

·       Develops and analyzes annual workload survey to assess laboratory productivity and backlog and to identify potential resources to assist laboratories.

 

·       Assists in the development of grant proposals to aid laboratories and OFS in support of federal funding for laboratories to support the purchase of the latest forensic instrumentation and transfer of new scientific techniques through centralized training programs.

 

·       Creates, coordinates, and facilitates specialized forensic training courses by various modes, including live meetings and web delivery.

 

·       Assists New York State forensic units regarding the accreditation application process.  Conducts audits and gap assessments of those units.

 

·       Assists in periodic on-site visits to public forensic laboratories and other forensic units to review cases, proficiency tests, and other scientific documentation as requested by the Commission, the DNA Subcommittee, and OFS management.

 

·       Develops in-house training programs for DCJS/OFS staff regarding OFS mandatory accreditation requirements.

 

·       Supervises Laboratory Accreditation Specialists 1 and other lower-level staff assigned to DCJSs forensic laboratory accreditation operation.

MINIMUM QUALIFICATIONS

          LABORATORY ACCREDITATION SPECIALIST 1

Non-Competitive: a bachelors degree in a natural science, and two years of appropriate experience either in an accredited forensic laboratory, a medical/health laboratory, or an office of forensic services.

         

          LABORATORY ACCREDITATION SPECIALIST 2

Promotion:  one year as a Laboratory Accreditation Specialist 1.

Non-Competitive: a bachelors degree in a natural science and a minimum of five years of experience in an accredited forensic laboratory. A masters degree in a natural science may substitute for one year of the required experience.

 

 

 

 

NOTE:  Classification Standards illustrate the nature, extent, and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.