Tentative Classification Standards issued by the Division of Classification & Compensation are shared with the operating agencies of State government for their consideration and comment. Accordingly, this document that you are viewing is subject to change and will be issued in final form at the completion of the review period.

 

TENTATIVE

                                                                                                 

 

Occ. Code 9129100

 

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 1, GRADE 14

9129100

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 2, GRADE 18

9129200

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 3, GRADE 23

9129300

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 4, GRADE 25

9129340

 

 

New York State Department of Civil Service

 

Classification Standard

 

BRIEF DESCRIPTION OF CLASS SERIES

 

          Positions in this title series develop, coordinate, and administer local, state, and federal disaster preparedness planning, training, response, recovery, and reimbursement programs.

 

          Most positions are classified at the Division of Homeland Security and Emergency Services.

 

DISTINGUISHING CHARACTERISTICS

The level of Disaster Preparedness Representative is distinguished by supervisory responsibilities, and decision making authority within parameters set by agency management.  All positions in this series may travel and/or work nights, weekends, and varied shifts to support emergency preparedness, disaster response, or recovery activities.  In addition, the roles and responsibilities of positions may vary from typical assignments during activation of the Emergency Operations Center (EOC) to addressing disaster preparedness, disaster response, weather events, agency training exercises, or recovery operations.

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 1: full performance level; under the general direction of a Disaster Preparedness Representative 2, performs technical and administrative duties to support homeland security disaster preparedness, response, recovery, and reimbursement programs.   

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 2: first supervisory level; under the general direction of Disaster Preparedness Representative 3, reviews and advises technical and administrative decisions to support homeland security disaster preparedness, response, recovery, and reimbursement programs.  When assigned to the region, the positions function with a greater degree of independence than main office due to the size of the geographic area to cover.

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 3: second supervisory level; under the general direction of a Disaster Preparedness Program Representative 4, the positions supervise a unit comprised of professional and clerical support staff.  When assigned to main office, the positions administer a unit with responsibility for one or more homeland security programs.  When assigned to the region, the position is responsible for the administration and technical support of all homeland security programs for a designated geographic area. 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 4: managerial level; under the general direction of executive level staff, manages, directs, and recommends policy for one or more homeland security disaster preparedness planning, training, response, recovery, and reimbursement programs.

RELATED CLASSES

          Agency Emergency Management Coordinators and parenthetic titles prepare emergency planning, response, recovery and continuity of operations plans, and ensure the implementation and compliance of National Incident Management System requirements for a State agency.

          Agency Emergency Management Supervisors perform the same duties as Agency Emergency Management Coordinator and supervise a team of agency designated staff in a variety of titles.      

ILLUSTRATIVE DUTIES

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 1

 

Evaluates, tracks, and advises on FEMA grants for Public Assistance.

·       Reviews grant applicants for completeness, ensuring all required submission time lines are met.

·       Forwards documentation to FEMA with State recommendations for action, and prepares letters for transmittal based on the specific situation.

·       Advises grant applicants of reporting requirements, grant time extension requests, documenting cost over runs, changes the project scope, and appeals of FEMA eligibility decisions.

·       Tracks multiple projects from start through completion and final payment, and provides status reports on public assistances grants.  

·       Provide logistical support and briefings to recovery unit staff regarding public assistance grants activities.

·       Participates in training activities to inform and educate potential applicants on the public assistance grants application process.  

Responds to natural, human-caused, or planned events in accordance with emergency operations center (EOC) protocols.

 

·       Prepares EOC staffing documents based on threat analysis, as well as contact office of emergency management (OEM) partners to share or request pertinent situational awareness information.

·       Monitors daily threat and hazard activity and situational awareness that may have a direct or indirect threat on the State, and provide initial analysis of information gathered.

·       Documents and implements the warning point supervisors responsibilities in a training manual with higher level staff.

·       Functions as resource unit leader, staffing unit leader, or situational unit leader to support EOC management, including reporting updates the incident management system, and training staff new to the EOC.

 

Serves as the lead OEM representative on animal issues for NYS.

 

·       Represents OEM at meetings with the Department of Agriculture.

·       Prepares and trains State and local emergency response personnel on response protocols for animal emergencies utilizing the County Animal Response Team concept.

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 2

 

Performs the duties of a Disaster Preparedness Program Representative 1.

Develops and delivers emergency response and preparedness training programs to State and local government officials.

 

Administers daily/emergency operations procedures and processes such as preparing briefing material and situational analysis for command staff for emergency or non-emergency situations.

 

Prepares reports and other required administrative paperwork in accordance with operational procedures.

 

Liaisons with local government and other State and federal agency emergency preparedness and response personnel. 

 

·       Visits local government disaster preparedness organizations to review local jurisdiction programs, and provide updates on State and federal disaster preparedness and assistance programs;

 

·       Participates in training exercises with State, federal, and local government emergency preparedness personnel, and advise improvements.

 

·       Serves as a local operations officer if the emergency operations center is activated.

 

Supervises the logistics unit, including development and implementation of quality control procedures.

·       Distributes and monitors the inventory and movement of emergency response equipment stored in New York States nine emergency stockpiles, and ensures that all equipment and supplies are available and operational.

·       Arranges for lodging, food, and auxiliary services for emergency response personnel within short time frames.

 

May supervise an emergency response planning, public assistance, or recovery unit.

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 3

Supervises an emergency response, planning, logistics, public assistance, or recovery unit in main office, or administers all homeland security programs in a regional assignment.

Plans, organizes, and conducts training for first responders.

·       Plans strategies and develops procedures for implementing training exercises.

·       Confers with client agencies to assess current training requirements.

·       Identifies, prepares, and implements emergency response training exercise plans potential terrorist activities involving weapons of mass destruction, and chemical, biological, radiological, nuclear and explosive situations.

·       Develops and organizes disaster preparedness training exercises for earthquakes, hurricanes, radiological preparedness, recovery, and use of emergency response geographic information systems.

·       Collects and analyzes, qualitatively and quantitatively, data from instructional and exercise activities to determine the efficacy of current training practices.

·       Functions as technical expert on training standards development as related to personal protective equipment and operating in a live environment.

 

Provides technical planning assistance to local government agencies in the development of a wide variety of disaster preparedness and emergency response plans.

 

Directs, manages and supervises the activities of a planning unit.

 

·       Directs staff on all planning projects, including assigning work to staff, reviewing work products, and setting priorities and project completion dates. 

·       Represents the agency in internal and external multi-agency planning meetings or presentations, and serves as a lead to provide input for various planning reports, audits, or accreditation.

 

Suggests input for the creation and implementation of emergency preparedness and planning executive policies.

 

Supervises disaster response and operations activities.

 

·       Writes the daily and emergency activation policies, procedures, checklists and contingency plans for operations.

·       Supervises the collection, evaluation and dissemination of tactical information regarding emergency and non-emergency situations.

·       Liaisons with internal and external sources, including multiple State agencies, regional staff, and local governments to collect incident information.

·       Analyzes and reviews information, and supervises the presentation of the data for executive, field staff, and multiple agency situational reporting that includes conference calls, internal meetings, and briefings.

·       Supervises emergency and non-emergency information updates to the statewide incident management system.

 

Performs the full range of staff supervisory responsibilities (e.g., performance reviews, time and attendance, and employee development).

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 4

Manages multiple emergency response, planning, logistics, public assistance, hazard mitigation, radiological preparedness or recovery units in main office, or field office.

Manages and implements policy for the operation of statewide preparedness, training, and disaster response programs in collaboration with other managers and executive staff. 

Serves as the lead senior field liaison, on behalf of the DHSES Commissioner and executive leadership to high-level local and county leaders as well as the liaison for all DHSES program areas to the Governors Office and State during both steady-state meetings and disaster and emergency response operations.

Represents the State at senior federal, state and local intergovernmental meetings.

Plans, develops, and implements strategic plans and operations in preparation or response to natural disasters (e.g., Hurricanes Irene, Lee, and Sandy).

Researches and evaluates data and information on planning for the agency.

Analyzes, reviews, and maintains all applicable statutes and regulations pertaining to crisis management and makes recommendations on the impact to operations.

Develops, revises, and maintains alert and notification procedures for agency officials and emergency response personnel.

Responds through the public information office to requests for information from various sources.

Performs the full range of staff supervisory responsibilities (e.g., performance reviews, time and attendance, and employee development).

 

MINIMUM QUALIFICATIONS

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 1

 

Open-Competitive: five years of military or civilian experience in emergency management to include two or more of the following activities: operations, recovery, or response planning.

 

Substitution: a bachelors degree may substitute for up to four years of experience. An associates degree may substitute for up to two years of experience.

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 2

 

Open-Competitive: six years of military or civilian experience in emergency management to include two or more of the following activities: operations, recovery, or response planning.

 

Substitution: a bachelors degree may substitute for up to four years of experience. An associates degree may substitute for up to two years of experience.

 

Promotion: one year of permanent competitive service as a Disaster Preparedness Program Representative 1.

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 3

 

Open-Competitive: seven years of military or civilian experience in emergency management to include two or more of the following activities: operations, recovery, or response planning.

 

Substitution: a bachelors degree may substitute for up to four years of experience. An associates degree may substitute for up to two years of experience.

 

Promotion: one year of permanent competitive service as a Disaster Preparedness Program Representative 2.

 

DISASTER PREPAREDNESS PROGRAM REPRESENTATIVE 4

 

Open-Competitive: eight years of experience in the administration of emergency management, disaster preparedness, or public safety programs which include two or more of the following activities: grants management, emergency preparedness training or emergency response planning.

 

Substitution: a bachelors degree in any field may be substituted for up to four years of experience and an associates degree for up to two years experience.

 

Promotion: one year of permanent competitive service as a Disaster Preparedness Program Representative 3.

 

 

 

Revised:  12/15

 

 

 

 

 

 

 

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe. Standards cannot and do not include all of the work that might be appropriately performed by a class. The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written. Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.