Tentative Classification Standards issued by the Division of Classification & Compensation are shared with the operating agencies of State government for their consideration and comment. Accordingly, this document that you are viewing is subject to change and will be issued in final form at the completion of the review period.



Occ. Code 2867100










New York State Department of Civil Service

Classification Standard



          These positions direct or participate on projects which seek to improve or establish new agency or enterprise operations. Incumbents analyze current business processes; coordinate with stakeholders and other organizations; develop and implement changes; and assist with all phases of the project lifecycle.


          A project is a temporary endeavor that has a start and finish date.  Accordingly, project positions are only classified on a temporary basis. They exist at multiple State agencies.




          PROJECT ASSISTANT: performs various professional duties relating to a project; may supervise staff.


          PROJECT COORDINATOR: independently oversees a small to medium sized project typically involving one to three positions assigned to the project on a full-time basis; may supervise staff, or coordinate various temporary project activities for one organizational unit, or coordinate various project activities that are part of an enterprise project.


          PROJECT DIRECTOR: directs and manages a large project, requiring more than three employees; supervises Project Assistants, Project Coordinators, and other staff assigned to the project.




Project Managers apply a wide range of specialized knowledge, skills, tools, and techniques to direct and coordinate human and material resources at all phases of a project—origination, initiation, planning, execution and control, and closeout. Project Managers are assigned to an agency Project Management Office, or to a program area that has a continuing need for project management skills.




          PROJECT ASSISTANT: under the direction of a higher-level position, participates in the analysis of current and future business processes and requirements; collects data and performs initial cost/benefit analyses; develops and maintains business process workflows; reviews business and technical design documents; collaborates and communicates with stakeholders to identify recommendations for process improvements, overcome business and functional constraints, and standardize operations; acts as liaison between technical and functional project teams; identifies and analyzes data requirements to drive data models and structures; provides technical guidance in developing information systems; designs and develops application solution; monitors status of project and any issues, and reports to management; participates in the development of user and system testing; performs system testing; reports, monitors, and resolves issues and defects reported by testers and stakeholders; assists in developing training plans and procedures; assists with developing risk management plans; and may perform the full range of supervisory responsibilities. 


          PROJECT COORDINATOR: under the direction of a higher-level position, may perform any of the duties of a Project Assistant; creates detailed project plans and establishes milestones within project schedules to ensure consistency; implements system specifications and communicates changes to stakeholders and staff; monitors system changes and develops recommendations for management review; oversees application development and development of technical architecture; facilitates meetings with vendors, staff, management, and stakeholders; ensures progress, timeliness, and quality of all assignments; analyzes, tests, and documents project changes; drafts policies and procedures and ensures adherence to applicable laws; represents project and related program areas at internal and external meetings; conducts presentations, focus groups, and other activities for stakeholders, agency management, and staff; and performs the full range of supervisory responsibilities.


          PROJECT DIRECTOR: may perform any of the duties of a Project Assistant or Project Coordinator; participates in the development and review of project scope; manages and directs all project activities and staff; directs all technical system design and application development activities; sets priorities, policies, and procedures; coordinates project performance and resource needs to ensure timely and efficient delivery; identifies risks and potential impact on projects and develops risk management plans; provides policy interpretation and ensures uniform application and compliance across project teams; oversees the review, analysis, documentation, and compilation of project plans; develops and maintains relationships with stakeholders and provides periodic reports on project progress; leads workgroups to identify and resolve issues; responds to critical issues and requests for information; represents the agency at internal and external meetings; oversees the development and delivery of training programs; provides recommendations on staffing and budgetary needs; and performs the full range of supervisory responsibilities. 




          These positions are classified in accordance with Section 64.3 of the Civil Service Law, which authorizes temporary appointment, without examination, when the person appointed will render professional, scientific, technical or other expert services on a temporary basis. The minimum requirements vary depending upon the equated grade level of the project position, and the experience, knowledge, and skills required for the position.


Date:  12/18

NOTE: Classification Standards illustrate the nature, extent, and scope of duties and responsibilities of the classes they describe. Standards cannot and do not include all the work that might be appropriately performed by a class. Contact the Division of Classification and Compensation with questions regarding requirements for appointment.