Occ. Code 8720820

DEPUTY SUPERINTENDENT FOR SECURITY SERVICES 2, M-2	8720820
DEPUTY SUPERINTENDENT FOR SECURITY SERVICES 3, M-3	8720830

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS SERIES

Deputy Superintendents for Security Services are responsible for the overall enforcement of laws, rules, and regulations and, as such, administratively direct all security functions to ensure the safety and security of inmates, employees, and visitors at the facility to which they are assigned.  Incumbents manage all security services of the facility; develop appropriate procedures for security, custody, control of the facility, and emergency situations; ensure proper staffing coverage, including relief arrangements; supervise security personnel; prepare and maintain custodial staffing reports; administer the issuance of keys, locks, weapons, and protective and other equipment from the key room and arsenal; control contraband; maintain proper count of inmates assigned to the facility; regulate inmate movement within the facility; regulate inmate movement from facility for outside trips; oversee the general care and well-being of inmates and the custody of inmate personal property; participates in labor relations activities; prepare budget requests relevant to the security services at the facility; assume management responsibility in the absence of the facility’s superintendent; and serve as a member or chairman of various committees. 

These positions are classified in the Department of Corrections and Community Supervision (DOCCS). 

DISTINGUISHING CHARACTERISTICS

DEPUTY SUPERINTENDENT FOR SECURITY SERVICES 2:  non-competitive; management level; supervises Correction Captains and/or Lieutenant; responsible for administratively directing all security functions at a correctional facility with an inmate population of between 400 and 699.  

DEPUTY SUPERINTENDENT FOR SECURITY SERVICES 3: non-competitive; management level; supervises Correction Captains and/or Lieutenant; responsible for administratively directing all security functions at a correctional facility with an inmate population of 700 or more.  Positions at this level are also classified in all maximum security level correctional facilities and the Bedford Hills Correctional Facility. 

RELATED CLASSES

Incumbents of positions of Deputy Superintendent for Program Services, Deputy Superintendent for Administrative Services, and Deputy Superintendent of Correctional Health Care Facility, also work under the direction of a Superintendent of Correctional Facility and are responsible for the programs, administration, and health care functions at a correctional facility.   

ILLUSTRATIVE DUTIES

DEPUTY SUPERINTENDENT FOR SECURITY SERVICES 2 AND 3:

Responsible for all security services functions at the correctional facility to which assigned. 

• Executes departmental policy and directives of superiors concerning security services matters. 

• Develops facility security plan, reviews and updates as necessary.

• Ensures that all security assignments performed by Correction Captains, Correction Lieutenants, Correction Sergeants, and Correction Officers are carried out in accordance with departmental policy. 

Develops and continually evaluates procedures for security, custody, control of the facility and emergency situations.

• Regularly reviews all emergency procedures with subordinate supervisors.

• Arranges proper training and preparedness exercises in accordance with emergency response procedures.

• Educates facility employees in general with regard to the procedures that must be followed in the event of various types of emergencies.

• Supervises, plans, and personally participates in the training of all facility security personnel with regard to the proper use of weapons, chemical agents, and protective equipment for possible use in an emergency situation.

• Promotes verbal and written communications describing problems that have arisen in the operation of the facility.

• Evaluates such problem areas through on-site inspection and consultation with immediate subordinates and other personnel concerned with a situation.

• Develops solutions within the policies of the Department which are consistent with existing laws, rules, and regulations.

• Makes decisions and disseminates necessary information to appropriate personnel in order to effectuate alternative procedures.

Ensures proper security staffing for the facility.

• Determines physical staffing requirements necessary to carry out policy and directives based on security considerations.

• Determines specific delegations of authority in security areas, assigning personnel to facility locations as appropriate to achieve maximum support for operational activities and proper direction of staff.

• Formulates particular facility procedures to carry out policy and directives, disseminating same by way of written orders and verbal communications as necessary.

• Participates in the delineation and description of manpower posts for the effective operation of the facility.

• Reviews recommendations and drafts formal requests for additional or otherwise modified coverage.

• Ensures that daily coverage is provided for all critical posts via subordinate supervisors; determines which non-critical posts can be suspended; and approves all related shift assignments. 

Supervises security personnel and civilian support staff assigned to security.

• Establishes reporting procedures to determine compliance with directives and procedures.

• Evaluates subordinate Captains and civilian support staff.

• Reviews all marginal and unsatisfactory appraisals of security personnel and civilian support staff and counsels such employees in an effort to improve performance.

• Reviews the work of subordinate supervisors and civilian support staff and provides them with the necessary corrective guidance and/or criticism to develop self confidence, proficiency, and proper work habits on the part of his/her staff.

• Devises methods to expose subordinate supervisors to increasing degrees of responsibility, recognizing those capable employees whose performance merits such action.

• Directs implementation of appropriate training programs.

• Trains all subordinate supervisors and provides them with a good working knowledge of their assignments in the objectives of their facility and the Department. 

• Conducts regular inspection tours of the facility.

• Conducts periodic unscheduled night inspections of the facility.

• Counsels, corrects, and prepares disciplinary reports of infractions, if necessary.

• Institutes appropriate disciplinary action where necessary, in conjunction with the Deputy Superintendent for Administrative Services.

In conjunction with the Deputy Superintendent for Administrative Services and the Plant Superintendent, develops an adequate program to ensure the proper sanitation of the correctional facility.

• Assigns areas of responsibility to custodial personnel to oversee proper cleaning of all areas.

• Supervises the preparation of schedules by subordinate supervisors for such cleaning of all areas, assisting in the determination of inmate manpower necessary to support civilians employed in such capacity.

• Inspects and/or supervises the inspection of the facility to ensure cleanliness in all areas.

• May recommend equipment and supplies necessary to successfully affect such sanitation program. 

Administers the issuance of keys, locks, weapons, and protective and other equipment from the key room and arsenal.

• Controls the dissemination of keys to appropriate personnel through subordinate supervisors.

• Devises practices for movement, employment, control, and maintenance of weapons, protective equipment, and other related items.

Controls contraband.

• Ensures that all personnel in the facility are familiar with contraband items through subordinate supervisory officers.

• Ensures that all personnel are apprised of new types of contraband as the need arises through subordinate supervisors.

• Orders frequent irregular searches to discover contraband.

• Oversees the proper and regular inspection of incoming materials.

• Arranges for thorough searches of inmates who have had contact with visitors, or who have been outside of the facility prior to their re-entry into the inner institution.

• Institutes appropriate disciplinary action against inmates found to be in possession of contraband.

Maintains proper count of inmates assigned to the facility.

• Assigns subordinate supervisory officers to maintain inmate counts on proper forms to certify the accuracy of the facility count.

• Ensures that Correction Officers take a proper master count of inmates at the facility seven times per day.

• Ensures that Correction Officers maintain a current record of the location of inmates.

• Evaluates procedures for taking inmate counts, modifying and approving as necessary.

Regulates inmate movement within the facility.

• Prepares schedules through subordinate supervisors to facilitate inmate movement to and from programs, meals, recreation, showers, and all other activities.

• Ensures that sufficient officers are assigned to provide security and control of resident movement and that schedules are met.

• Investigates and surveys inmate movement to identify potential problem areas and update procedures.

• Coordinates custodial activities with other facility programs.

Oversees the general care and well-being of inmates and the custody of inmate personal property.

• Supervises investigations and follows up on inmate complaints, problems, and information provided by subordinate staff members pertaining to problems of inmates.

• May personally interview inmates and discuss problems in more serious situations.

• Supervises checks of supplies, clothing, and hygienic needs of inmates.

• Supervises routine checks on housing conditions of inmates.

• Recommends procedures relating to food service as relates to the security of the facility.

• Ensures that written responses are returned to inmates who have submitted written inquiries.

• Refers inmates with problems which are drawn to his/her attention to appropriate personnel within his own area, or within other divisions for resolution.

• Advises subordinate officers regarding appropriate procedures to be taken in the investigation of inmate problems, including directing the proper method of documenting investigations.

• May assign specific subordinate officers to conduct investigations as defined by him/her; may analyze the results of such investigations. 

Participates in labor relations activities.

• Reviews disciplinary reports of subordinate supervisors. 

• Determines which level of supervision should administer each case.

• Administers important cases requiring formal action in conjunction with the Deputy Superintendent for Administrative Services.

• Refers matters to the Superintendent, requesting his/her counsel on matters, as appropriate.

• Implements the union contract for security services in relation to job assignments, time off, and all other terms and conditions of employment in direct conjunction with the Deputy Superintendent for Administrative Services.

• Advises subordinate security supervisors regarding the processing of grievances and other employee relation problems of both formal and informal natures, and refers matters to the Deputy Superintendent for Administrative Services as necessary.

• Attends conferences with labor relations and aggrieved employees.

• Attends labor/management meetings to remain abreast of developing issues.

• Conducts conferences with representatives of officers and supervisors to facilitate better communications with union representatives.

• May discuss changing practices with union representatives and employee organizations prior to implementing changes.

• May answer grievances and attend grievance hearings as necessary.  

Assumes management responsibility of an absent Superintendent.

• Executes all Department policy, rules, and regulations relating to all activities at the facility and provide necessary leadership.

• Discharges all normal functions of the Superintendent.

• Serves as Officer-of-the-Day on assigned weekends, holidays or other designated period. 

• Remains on call to receive all emergency or extraordinary messages at any time of the day or night for the period when acting as designated Officer-of-the-Day.

Serves as member of the Executive Committee at the facility.

• Attends meetings with other Deputy Superintendents and management staff to discuss overall policies relating to the operation of the facility.

• Presents recommendations to resolve problems in the area of security services.

• Evaluates present activities and operations at the institution in collaboration with other members of the Executive Committee. 

• Implements directives of the Executive Committee concerning the security areas.

May act or serve as a member of the Time Allowance Committee, Training Committee, Media Review Committee, Safety Committee, Inmate Classification Committee, and any other committee as directed by the Superintendent.

Prepares Budget requests relevant to the security services at the facility.

• Reviews requests from custodial employees to assist in determining projected needs for the next fiscal year.

• Projects manpower and equipment expense for the next fiscal year.

• Justifies budget requests at the facility level pertaining to the security services area.

Oversees inmate disciplinary procedures.

• Acts in a quasi judicial capacity in weighing all evidence and statements pertaining to disciplinary charges against an inmate.

• Evaluates evidence and makes decisions sustaining or dismissing charges.

• Establishes penalties within the framework of Departmental procedures.

• May act as Superintendent designee to handle Tier 2 appeals and discretionary reviews of Tier hearings.

MINIMUM QUALIFICATIONS

DEPUTY SUPERINTENDENT FOR SECURITY SERVICES 2 AND 3:

Non-Competitive:  three years of experience in a position in the Department of Corrections and Community Supervision, including one year of experience in a security/custodial position allocated to Grade 22 or higher; or three years of experience in a position in the Department of Corrections and Community Supervision, including two years as a Correction Lieutenant.

Rev: 7/18

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.