Occ. Code 1810100

STATEWIDE TRAVEL COORDINATOR, GRADE 23

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS

The Statewide Travel Coordinator oversees the travel coordination program for employees in all New York State agencies. The incumbent assists State agencies and universities to find information related to official State business travel, including travel contracts and policies.

This position is classified only at the Office of General Services.

DISTINGUISHING CHARACTERISTICS

Statewide Travel Coordinator: one position class; under the general direction of executive staff, conducts the centralized travel management program; participates in statewide contracting activities; and ensures that all State agencies benefit from travel contracting and centralized travel policy coordination.  Specific areas of travel may include passenger vehicle rental and lease, air travel, travel agent services, lodging arrangements, and other related travel activities.

ILLUSTRATIVE DUTIES

· Administer all aspects of the Centralized State Travel Management Program.

· Study, review and recommend policy and procedural steps designed to ensure adherence to State travel guidelines and travel contract requirements.

· Recommend compliance standards for State travel activities.

· Promote the availability of centralized travel documents, including contracts.

· Coordinate ongoing travel contracting activities. 

o Confer on development and administration of centralized travel management contracts.

o Identify and suggest improvement opportunities designed to enhance current or future contracts.

o Negotiate contract terms and conditions with potential suppliers.

· Meet with travel agents and consultants to determine current market conditions and emerging market trends.

· Recommend new initiatives for travel management, including utilization of technology.

· Evaluate payment options for travel and insure that payment methods utilized are the most effective and maximize administrative savings.

· Provide training and resource materials to State agency staff.

· Prepare and review reports concerning utilization of travel contracts.

MINIMUM QUALIFICATIONS

Non-competitive: seven years of experience in the negotiation and or coordination of large travel contracts for government and or private industry.

Substitution: a bachelors degree in travel, tourism and or marketing may be substituted for fours of experience.

Date: 3/16

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.