TENTATIVE

         Occ. Code 3837100

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS SERIES

Positions in this title series are engaged in operational, technical, administrative, and professional activities, requiring specialized training and experience, to manage, supervise, and maintain historic sites, and programs and activities related to those sites. They may also provide advice and assistance to parks and other facilities with historic structures and landscapes.

These positions are only classified at the Office of Parks, Recreation and Historic Preservation (OPRHP).

DISTINGUISHING CHARACTERISTICS

HISTORIC SITE ASSISTANT: first supervisory level; assists management in all aspects of site operations, supervises work crews and volunteers, and may supervise a small site or manage a site or program on an assigned day; typically reports to a Historic Site Manager.

HISTORIC SITE MANAGER A, B, AND C: second supervisory level; applies professional and technical knowledge and skills to oversee all operations and activities at an assigned historic site; limited to one position per site; levels within the series are determined by application of a point formula which numerically ranks sites against each other, as found in the Appendix Section.

HISTORIC SITE MANAGER B (GANONDAGAN STATE HISTORIC SITE): non-competitive jurisdictional class; one position class found only at Ganondagan State Historic Site; distinguishing characteristics and illustrative duties are the same as Historic Site Manager B.

HISTORIC SITE REGIONAL SUPERVISOR: regional supervisor; directs the activities at all historic sites within an assigned region or group of regions.

CHIEF HISTORIC SITE AND PARK SERVICES: one position class; bureau chief for Historic Site and Park Services Bureau in the Division for Historic Preservation Services; directs technical and professional operations at the bureau's laboratories and research facilities; determines what services will be provided to the State Historic Site program, working with the Regional Managers for Parks and Recreation and executive staff.  

RELATED CLASSES

Interpretive Program Assistants develop and administer comprehensive educational and historic interpretation programs at assigned historic sites. These activities include input into determining the themes to be interpreted at a site, identifying potential audiences and determining the interpretive methods that will be most effective for them and developing and implementing exhibits, special events, educational programs, and other activities to fulfill the interpretation.

Historic Site Restoration Coordinators provide technical services for the restoration, preservation, and interpretation of privately and publicly owned historic properties, including buildings, structures, landscapes, archaeological resources, and objects. Positions prepare structural analysis and prescribe restoration and preservation methods, evaluate sites and make recommendations for development and preservation, participate in preservation projects, and advise public and private groups and officials.

Park Managers manage, supervise, and maintain park and recreation facilities operated by the Office of Parks, Recreation and Historic Preservation and supervise programs and activities at those facilities.

Historic Preservation Program Analysts perform a variety of program services for private citizens and local and State agencies, as required by federal and State statutes. This may include researching and assessing historic documentation, evaluating the historical significance of buildings, landscapes, objects, and artifacts, and acting as consultants on projects.

ILLUSTRATIVE DUTIES

HISTORIC SITE ASSISTANT: generally reports to a Historic Site Manager and assists in various site operations by performing technical services in support of the site's programs; assists in operations and coordinates operations in the absence of the Historic Site Manager or Interpretive Program Assistant; assists in interpretation by giving tours, presenting programs, and developing and implementing programs and exhibits; identifies, documents, and cares for objects and assists in maintaining collections; performs periodic inventories of collections and documents; trains and supervises volunteers and staff; supervises grounds maintenance; assists restoration crews; and, as assigned, supervises and performs all functions and activities for components of the site's operations.

HISTORIC SITE MANAGER A, B, AND C: applies technical and professional standards and guidelines to manage, supervise, and coordinate all activities at an assigned historic site; develops, writes, and implements the site's master plan; supervises all staff and volunteers; works with Division for Historic Preservation Services, local organizations and governments to promote the site and its programs and encourage their support for, participation in, and use of the site; conducts research about the site and people and events related to it; prepares the budget and administers finances; schedules, monitors, and coordinates work projects, restoration crews, and contractors; plans and supervises site security; administers rules, regulations, and policies; ensures the historical accuracy of exhibits, interpretation activities, structures, and landscape; prepares reports about activities; monitors and helps coordinate archaeology, collections care, and restoration programs; coordinates all activities of  friends groups, volunteer organizations that support site activities and programs, and serves as an ex officio member of all friends' committees; and develops, supervises, and conducts programs, special events, and public relations.

HISTORIC SITE MANAGER B (GANONDAGAN STATE HISTORIC SITE): refer to Historic Site Manager B.

HISTORIC SITE REGIONAL SUPERVISOR: under the administrative supervision of the Regional and Assistant Regional Manager for Parks and Recreation and the technical supervision of the Director, Historic Preservation Services and the Chief, Historic Site and Park Services, oversees and coordinates the historic sites program and other historic preservation activities in an assigned region or group of regions; reviews and evaluates the effectiveness of site programs; coordinates activities among the sites; supervises staff and identifies training needs and assures staff receive training; develops and implements the regional historic site budget; establishes priorities for restoration and maintenance projects and assigns staff and resources to meet the priorities; plans and coordinates the activities of the regional restoration and maintenance crews; prepares the staffing plan for permanent and seasonal positions; monitors and enforces rules, regulations, and policies; reviews and approves requisitions and purchases; prepares and reviews reports; plans and coordinates the public relations program for historic preservation in the region, including developing contacts, representing the agency to the public and other government agencies, and coordinating the activities of regional volunteer and advisory groups; and coordinates administrative functions for the regional historic preservation program.

CHIEF HISTORIC SITE AND PARK SERVICES: under the general direction of the Director, Historic Preservation Services, directs collection management and care, exhibit design and construction, site interpretation, research, and building and landscape preservation, which provide technical support services to historic sites and parks with historic resources; coordinates personnel for Bureau of Historic Site and Park Services at the Peebles Island offices and laboratories; monitors expenditures; coordinates the bureau's project planning and resource allocation; interacts with the regional programs and the technical units by meeting with them to discuss and determine their needs, providing technical assistance to implement policies, projects, and programs, resolving technical service problems, and coordinating the provision of technical services; and assists the director in formulating policy, reviewing regional budgets and operations, and setting priorities for the regions.

MINIMUM QUALIFICATIONS

HISTORIC SITE ASSISTANT

Open Competitive: one year of experience in a historic house museum, in a historical society, with the history section of a museum, in the department of a governmental agency having responsibility for historic museums or historic sites, in an art gallery or in a cultural center; OR an associates degree or higher with 15 semester credit hours of undergraduate or graduate course work in museum studies, United States history, art history, historic archaeology, historic landscapes, architectural history, Afro/American studies, Native American studies, or women's studies.

HISTORIC SITE MANAGER C

Promotion: one year of competitive, non-competitive, or labor class service in an OPRHP position at or above Grade 11.

Open Competitive: Bachelor's degree and two years of general experience, in museum or historic site operations involving collection management, education, research and/or exhibition, including one year of administrative experience at a historic house, historic site, historic section of a museum, or with a government agency or program having responsibility for historic houses, museums, historic sites, or historic parks.

Substitution: a master's degree in historic preservation, museum studies, museum education, public history, American studies, or American history may be substituted for one year of general experience.

HISTORIC SITE MANAGER B

Promotion: one year of service as a Historic Site Manager C, Interpretive Program Assistant, or Historic Site Manager B Ganondagan State Historic Site.

Open Competitive: a bachelor's degree and three years of general experience as described under Historic Site Manager C, including two years of administrative experience.

Substitution: a master's degree may be substituted for one year of general experience as described above.

HISTORIC SITE MANAGER B (GANONDAGAN STATE HISTORIC SITE)

Non-competitive: three years of professional experience at a historic site, museum, or government agency dealing with Native American studies.

Substitution: a master's degree in museum or Native American studies may be substituted for one year of experience.

HISTORIC SITE MANAGER A

Promotion: one year of service as a Historic Site Manager B, Historic Site Manager C, or Historic Site Manager B Ganondagan State Historic Site.  

Open Competitive: a bachelor's degree and five years of general experience as described under Historic Site Manager C, including four years of administrative experience.

Substitution: a master's degree may be substituted for one year of general experience as described above.

HISTORIC SITE REGIONAL SUPERVISOR

Promotion: one year of service as a Historic Site Manager A, B, or C; Historic Preservation Program Analyst; Historic Site Restoration Coordinator; or  Scientist (Archaeology).  

CHIEF HISTORIC SITE AND PARK SERVICES

Promotion:  one year of service as a Historic Site Regional Supervisor, M-1, Historic Site Manager A, Grade 23, Museum Registrar, Grade 22, Historic Preservation Program Coordinator, Grade 23, or Senior Historic Site Restoration Coordinator, Grade 23.

Open Competitive: a masters degree in Museum Studies, History, Historic Preservation, Architectural History, American Studies, Architecture, Archaeology, Anthropology or a degree relating directly to these areas, and seven years of professional experience in museum or historic site operations involving collection management, education, research and/or exhibition, including five years of management/administrative level experience  for an entire program at a historic house, historic site, historic section of a museum, or with a government agency or program having responsibility for historic houses, museums, historic sites, or historic parks.

Date:  3/16

Attachment

NOTE:  Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.

ATTACHMENT

Point Formula for Historic Site Manager

The classification of Historic Site Managers is determined by use of a formula composed of four factors:

I. Assets (Real Estate and Collections): 300,000 points (30% weight)
II. Programs (Exhibits, Interpretive Programming, and Publications):  300,000 points            (30% weight)
III. Attendance: 200,000 points (20% weight)
IV. Expenditures: 200,000 points (20% weight)

1,000,000 points = 100% weight

Rating

Every three to five years, sites are rated against each other and a point value assigned, with the total of all sites equaling 1,000,000 points. Grade levels are adjusted to reflect the total for each site. For classification as a Historic Site Manager A, a site must have 60,000 or more points; for Historic Site Manager B, between 35,000 and 59,999 points; and for Historic Site Manager C, less than 35,000 points.

Additionally, positions are expected to perform the full range of duties of the class. Consequently, a site may have the requisite number of points to support classification of a higher-level Historic Site Manager, but if the full range of activities is not performed, the classification of that Historic Site Manager level is not permitted.