Occ. Code 8122500

CORRECTIONAL FACILITY PROGRAM ADMINISTRATOR, GRADE 23

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS

Correctional Facility Program Administrators are management positions which oversee all Program Services areas within a small correctional facility, including: Academic and Vocational Education; Guidance and Counseling Services; Alcohol & Substance Abuse Treatment (ASAT) Programs; Ministerial, Family, and Volunteer Services; Transitional Services; General and Law Library Services; and Special Subjects. The incumbent functions as a member of the facility executive team, routinely acts as Officer-of-the-Day, may act in the capacity of the Facility Superintendent during his/her absence, and often represents the facility in Labor/Management meetings. 

          Positions are classified only at the Department of Corrections and Community Supervision (DOCCS).

DISTINGUISHING CHARACTERISTICS

CORRECTIONAL FACILITY PROGRAM ADMINISTRATOR: management level; classified in Correction Camps, Shock Incarceration facilities, and other small correctional facilities; performs duties similar to those of Deputy Superintendents for Program Services 2 & 3 found in larger correctional facilities.         

ILLUSTRATIVE DUTIES

Oversees all Academic and Vocational Education programs within the correctional facility.

· Establishes all inmate work, program and treatment assignments.

· Reviews existing facility programs to determine their effectiveness and efficiency.

· Recommends and implements changes as necessary.

· Oversees the recruitment and hiring of new staff.

· Periodically reviews staff training programs, determining effectiveness and making modifications as needed.

· May enlist the assistance of the Training Lieutenant and the Main Office Training Unit to provide supplementary specialized training to new staff; in appropriate areas of expertise, may personally provide training to subordinate staff.

· On an annual basis, prepares performance programs and evaluations of subordinate staff with recommendations concerning levels of performance, performance improvement, termination, and needed training.

· Functions as Chairperson of the Program Committee, Temporary Release Committee, and Time Allowance Committees.

· With the facility Institution Steward, coordinates the provision of space and the ordering of equipment and supplies.

· With other Executive Team members, arranges for the rescheduling of inmates to ensure that they can take advantage of programs offered.

Supervises all Counseling and Substance Abuse Treatment programs within the facility.

• Reviews all Counseling and Treatment programs.  Consults with Central Office staff and makes modifications as necessary.  May recommend reduction or expansion of caseload, new counseling techniques to be implemented, cessation of outmoded counseling procedures, modifications in staffing patterns, etc.

• Reviews proficiency of current staff and recommends additional training as needed.  May make use of Facility Training Lieutenant or Main Office Training staff to provide seminars on procedures and techniques of newly devised counseling programs.

• May assist in the recruitment and interviewing of prospective Guidance and ASAT staff.

• Oversees the provision of training to new Counseling and ASAT staff.

• In concert with the Superintendent, obtains needed space, equipment and supplies for the Guidance and ASAT units.

• On an annual basis, reviews all facility program budgets and recommends to the Superintendent and Central Office requests for staff, appropriate equipment and supplies.

• May be requested by the Director of Guidance, Budget Unit staff, Deputy Commissioner for Program Services, and the Commissioner, to provide additional supportive data to justify budget requests.

• On an annual basis, reviews the performance of subordinate staff and makes recommendations of continuance, termination, etc.

Supervises Ministerial, Family, and Volunteer Services.

• Supervises the content and delivery of religious, family and volunteer programs.

• Supervises facility Chaplains, family counselors and volunteer services contact persons.

• Evaluates the need for the continuation of, or the establishment or need for, new volunteer programs to supplement existing programs.

Supervises Transitional Services, Law Library and general Library Services, and Special Subjects.

• Supervises and facilitates the training of staff who implement the Transitional Services Programs.

• Ensures that inmates obtain required programs and are prepared for Community Re-entry.

• Ensures that Law Library and General Library Services operate within established guidelines and Departmental Directives.

• Supervises recreation staff and ensures that the inmate population is provided with special activities and recreation per established protocols.

As assigned, assumes responsibility for employee disciplinary and grievance matters within the facility.

• Reviews Step 1 grievances to determine their accuracy and the appropriateness of action of the first-line supervisor.

• May be assigned as a facility representative to hear Step 2 grievances and make appropriate recommendations.

• At the request of the Human Resources Specialist (Labor Relations) in Main Office, may be called upon to provide basic background information and reasons for Step 1 and 2 determinations to be used in Step 3 grievance cases.  May be asked to appear as a witness at such grievances.

• May recommend to the Superintendent that a Notice of Discipline be issued.

• May be asked to appear at Step 3 hearings as a witness on behalf of the administration, and may be asked to appear at arbitration hearings.

May act as Superintendent of a correctional facility in the absence of the Superintendent.

• Executes all Department policy, rules and regulations.  Provides necessary leadership during the absence of the Superintendent.

• Carries out all normal functions of the Superintendent when assigned to act in that capacity during the Superintendent’s absence.

Serves as Officer-of-the-Day during assigned weekends, holidays, and other designated periods.

• As Officer-of-the-Day, acts in the capacity of the Superintendent.

• Remains on call to receive all emergency or extraordinary messages at any time of the day or night.

Serves as a member of the Facility’s Executive Committee.

• Attends regular meetings to discuss overall policies relating to facility operations and practices.

• As required, presents the Committee with recommendations to resolve problems.

• Evaluates the present activities and operations at the facility in collaboration with other members of the Executive Committee.

• In conjunction with the Executive Committee, formulates plans to address the changing programs and operations of the facility.

• Implements the directions of the Executive Committee in accordance with the formulation of these decisions.

MINIMUM QUALIFICATIONS

Promotion: three years of permanent competitive service in the Department of Corrections and Community Supervision, including one year of permanent competitive service in a correctional program title allocated at or equivalent to Grade 22 or higher; OR three years of permanent competitive service in the Department of Corrections and Community Supervision, including two years of permanent competitive service in a correctional program title allocated at or equivalent to Grade 19 or higher.

Rev: 7/18

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those which were required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.