TENTATIVE

Occ. Code 8606100

New York State Department of Civil Service

Classification Standard

BRIEF DESCRIPTION OF CLASS SERIES

Criminal Justice Program Representatives monitor, oversee, direct, and administer criminal justice and homeland security grant programs at the Division of Criminal Justice Services, and Division of Homeland Security and Emergency Services. They review applications and preliminary proposals for grant funds, provide guidance in technical program areas and budget preparation, and evaluate funded projects for compliance with program goals, objectives, contract provisions, and budgetary expenditures.

DISTINGUISHING CHARACTERISTICS

          Criminal Justice Program Representatives are distinguished by the combination of the grants portfolio administered, and the size and level of subordinate staff.

          CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 1: full performance level; under the supervision of a Criminal Justice Program Representative 2, administers one or more major or several smaller state or federally funded grant programs; reviews grant applications; provides assistance to localities and non-profits; evaluates funded projects for compliance with program goals and contract provisions; and may supervise paraprofessional or support staff.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 2: first supervisory level; under the supervision of a Criminal Justice Program Representative 3, supervises multiple Criminal Justice Program Representatives 1; manages and monitors grant contracts.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 3:  second supervisory level; under the direction of a Criminal Justice Program Representative 4 or higher-level staff, supervises a unit responsible for program development and administration of grant programs that includes multiple Criminal Justice Program Representatives 2.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 4: managerial level; under the general direction of higher level staff, directs and manages grant programs and supervises multiple Criminal Justice Program Representative 3, or one Criminal Justice Program Representative 3 over a large grants administration portfolio.

RELATED CLASSES

          Grants Administrators review, approve, and manage grants-in-aid programs for local governments and non-profits.

          Contract Management Specialists negotiate, develop, prepare, review, implement, process, track; provide fiscal and administrative oversight of contracts; audit and process contract claims and vouchers; and approve and review contract payments to ensure that the payments are in accordance with contract terms.

Criminal Justice Policy Analysts analyze, evaluate, monitor, present, and convey criminal justice and program performance data and trends; analyze criminal justice policy, other research materials and documents on criminal or juvenile justice programs; and conduct relevant research for, prepare correspondence to, and provide technical assistance to other governmental agencies.

ILLUSTRATIVE DUTIES

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 1: reviews, monitors, approves, and manages state or federally funded grant programs in governmental jurisdictions, not-for-profit agencies, and private organizations;  monitors programs and evaluates funded projects for compliance with overall statewide program goals, contract provisions and budgetary expenditures; recommends project for initial and repeat funding; provides programmatic information and relevant federal and state guidelines and regulations to prospective applicants; collects data on funded programs, community conditions, and progress reports for evaluation; coordinates requests for federal assistance or state control agency issues; drafts reports for federal and state officials;  audits grant programs for compliance with contracts; compiles data and assists in preparation of response to auditor’s questions and requests; conducts site visits, and provides training.

          CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 2: oversees, manages and has statewide responsibility over major grants programs; provides assistance to State and local criminal justice coordinators in developing grant program objectives, preparing contracts and delineating program requirements; interprets federal and State grant administration guidelines;  implements policy changes from State and federal directives; represents the agency on interagency advisory boards, commissions, and work teams; conducts site visits; and supervises staff, including training and performance evaluations.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 3: reviews and refines existing program policies to ensure desired outcomes and services; ensures New York State’s continued eligibility for specific grant programs by guiding local and state coordinators, policy makers and associated program administrators through application procedures with the federal government; reviews Requests for Proposals RFPs that incorporate state policy, federal requirements, and local needs; and performs the full range of supervisory duties such as performance evaluations and time and attendance.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 4: administratively supervises criminal justice and homeland security grant program development and administration; establishes program goals and objectives for various funding streams and makes policy recommendations to higher level staff; establishes appropriate protocols for the dispersing of substantial grant funds in accordance with federal program objectives and internal budget requirements; develops, evaluates and revises procedures required for internal controls; serves as primary liaison with other state and federal control agencies; and performs the full range of supervisory duties such as performance evaluations and time and attendance.

MINIMUM QUALIFICATIONS

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 1 

Open Competitive: Bachelor’s degree and completion of a two-year traineeship.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 2 

 Promotion: one year of permanent competitive service as a Criminal Justice Program Representative 1.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 3

Promotion: one year of permanent competitive service as a Criminal Justice Program Representative 2.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 4

 Promotion: one year of permanent competitive service as a Criminal Justice Program Representative 3.

Date:  9/18

Attachment

NOTE: Classification Standards illustrate the nature, extent and scope of duties and responsibilities of the classes they describe.  Standards cannot and do not include all of the work that might be appropriately performed by a class.  The minimum qualifications above are those required for appointment at the time the Classification Standard was written.  Please contact the Division of Staffing Services for current information on minimum qualification requirements for appointment or examination.

PARENTHETIC ATTACHMENT

          Criminal Justice Program Representatives (Administration) are classified to administer criminal justice related programs rather than grant administration. They develop, administer, or supervise programs directed toward improving the efficiency and effectiveness of law enforcement and public safety related activities.  The positions work with local criminal justice agencies to evaluate operations, identify needs, and develop procedures, protocols and systems to improve operations and link them to other agencies and resources. In addition, the positions work with State agency staff on regional or Statewide program initiatives designed to coordinate information gathering and dissemination for use by local, state and federal criminal justice agencies.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 1 (ADMINISTRATION):  full performance level; analyze State and local level operations, policies and procedures; review transaction processing forms, intake procedures, tracking systems, and data collection; analyze legislative, regulatory and policy changes and assesses their impact on program operations; identify areas in need of development or change; provide ongoing technical assistance, training and education to State and local criminal justice staff in rapidly changing areas of criminal justice programs, concepts and issues; maintain and revise program budgets and monitor procurement contracts; develop training materials; evaluate program and initiative effectiveness, assess outcomes and recommend changes; and may supervise paraprofessional or other support staff.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 2 (ADMINISTRATION): first supervisory level; supervise multiple Criminal Justice Program Representative 1, Grade 18; provide programmatic expertise to law enforcement, public, other State agencies and private entities; interpret federal and State guidelines and implement policy changes due to new initiatives; and represent the agency on various boards, commissions or work groups.

MINIMUM QUALIFICATIONS

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 1 (ADMINISTRATION)

Open Competitive: Bachelor's degree in Correctional Studies, Criminal Justice, Criminal Science, Criminology, Forensics, Justice Studies, Law Enforcement, Public Justice, or Sociology, and completion of a two-year traineeship.

CRIMINAL JUSTICE PROGRAM REPRESENTATIVE 2 (ADMINISTRATION)

Promotion:  one year of permanent competitive service as a Criminal Justice Program Representative 1 (Administration).