Public Administration Traineeship Transition Program

There is no in-person multiple-choice test. The online questionnaire IS YOUR TEST.

*Salary: The salary received will depend on a number of factors, including your salary prior to appointment and the salary of the title to which you are appointed. Traineeships filled from this examination advance to either the G-14 or G-18 levels. You will see the grade level for the trainee title and the journey level title on the canvass letter when you are being considered for appointment. If your salary is below the hiring rate of the trainee title at the time of appointment, your salary will be increased to at least the hiring rate of the trainee title. If your salary at the time of appointment exceeds the hiring rate of the trainee title and is based on service in a graded position, you will maintain that salary, provided that it is not higher than the job rate of the journey level of your traineeship.

The PUBLIC ADMINISTRATION TRAINEESHIP TRANSITION PROGRAM (PATT) is one of several concepts included in a Memorandum of Intent agreed to by New York State and CSEA, and is designed to provide qualified clerical, secretarial, and administrative paraprofessional employees an opportunity to compete for a variety of positions, the majority of which are two-year administrative traineeships leading to a Grade 18 position working in administrative operations, fiscal operations, human resources, or program implementation.

The list of titles filled from the PATT is available at: www.cs.ny.gov/examannouncements/announcements/00500filled.cfm.

Interdepartmental transition examination open to all qualified employees of New York State.

For Advancement in State Departments, Facilities, and Agencies
1. Within Promotion Units 2. Within Entire Departments 3. To Other Departments

Back To Top

Minimum Qualifications

On or before March 24, 2023, you must be a qualified employee of New York State and have had permanent competitive or 55-b/55-c service in a clerical/keyboarding/secretarial title or administrative paraprofessional title allocated to a G-8 or higher. A comprehensive list of qualifying titles is available at: https://www.cs.ny.gov/examannouncements/announcements/00500qualifying.cfm. Only the titles listed are qualifying for these examinations.

Qualifying Experience For Appointment From The Eligible List: After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.

Traineeships: To be advanced to the full performance level of the title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination.

An appointee's performance in the trainee position and in the set training and development programs will be observed and evaluated. The training and development program will include extensive on-the-job training and carefully designed and monitored work experience. If an appointee does not meet the standard requirements, they may be terminated at any time after the initial eight weeks and before completion of the traineeship.

Additional Requirements for Appointment:

1. Background Investigation/Justice Center Review: In some agencies, the names of all prospective employees may:

   • be checked against the Staff Exclusion List (SEL), maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s);
   • be investigated through a Criminal Background Check (CBC). You must report all convictions. Conviction of a felony or misdemeanor or any falsified or omitted information may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of state and federal law;

   And may:

   • be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names appear on the SCR may be barred from appointment.

   You are responsible for payment of all required fees.

2. Language Proficiency: If you pass the examination and apply to a title which requires language proficiency, you must demonstrate your language proficiency at a level that will ensure your ability to perform the duties of the position properly. The proficiency test will only be given to enough candidates to fill current vacancies.
3. Medicaid and Medicare: In some agencies, to be eligible for appointment and maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). You may be barred from appointment or your employment may be terminated at any time if you are listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program).

Note: If you accept a trainee appointment that leads to G-14, you will remain active on the eligible list for trainee appointments that lead to grades higher than G-14. Appointment to a traineeship that leads to G-18 will inactivate your name on the eligible list.

The Positions: The positions filled by this program exist in New York State agencies statewide. To learn more about the job titles filled from this program visit the Career Mobility Office's Glossary Of Titles - Inquiry Tool: Career Mobility Office: GOT-IT (ny.gov).

Back To Top

Subject of Examination

There is no in-person multiple-choice test.

To be considered for appointment from this eligible list, you must pass an online training and experience test. The online training and experience test is an online questionnaire that asks questions about your education, training, and work experience. The answers you provide to the questions will be rated and scored in the following areas:

1. Analytical Reasoning
2. Customer and Client Service
3. Interpersonal Skills
4. Reading Comprehension
5. Written Communication

To prepare for completing the online questionnaire, it may be helpful to have dates of completed education and work experience available for reference. To successfully complete the examination process, you must respond to these questions and submit your online questionnaire.

The online questionnaire IS YOUR TEST and MUST be completed after submitting your application. You will not be scored on your education, training, and work experience unless you complete and submit the online questionnaire. You must complete and submit the online questionnaire by 11:59 p.m. on May 10, 2023.

For more information on how to complete and submit a training and experience test, we highly recommend that you view the T&E Test Tutorial at https://youtu.be/CroBGRz-DQU.

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Your final score on the eligible list will be determined after adding any wartime Veterans' credits.

Credit For Seniority: Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

Applicants are required to have a Personal NY.gov account and keep their email address up to date. The Department of Civil Service and other state agencies will communicate with you through email correspondence. This may include the notification of your test arrangements, examination results, and canvassing you for interest in appointment. It will be important for you to keep your email address, phone number, and mailing address current by logging into https://www.cs.ny.gov/home/myaccount.

Back To Top

How To Apply

There are two steps that must be completed to apply for and take this examination. This examination uses a "Dashboard" to serve as a navigation tool to guide you through the examination process.

Step 1: Complete and submit the online examination application on or before 11:59 p.m. Wednesday, April 26, 2023.

Step 2: Complete and submit the online test. The online test is where you answer questions about your education, training, and work experience. The online test must be completed and submitted on or before 11:59 p.m. Wednesday, May 10, 2023. The Dashboard is found here: https://www.cs.ny.gov/dashboards/secure/patt/.

Applications will be reviewed AFTER the test period is closed ; May 10, 2023.

Important: Unless waived, you must pay the non-refundable processing fee. For information on fee waivers, visit https://www.cs.ny.gov/examannouncements/types/oc/appinfo.cfm##Fee. Any past due application processing fees must be paid in full prior to submitting an application. Please email FeeUnitMail@cs.ny.gov regarding inquiries about any past due fee. It is important that you verify that you entered the correct examination number and title on your online or paper application prior to submitting. If you apply online, you should immediately review your email confirmation notice to verify that you applied for the correct examination.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.

Reasonable Accommodations in Testing

It is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to provide equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their application. Further information is available from the Test Administration Unit of the Department of Civil Service. In the Albany area, call 518-457-2487. Outside of the Albany area, call toll free at 1-877-697-5627. For TDD services, call NY Relay at 711 (requires a fee) or 1-800-662-1220.

Eligibility for Examination

To be considered a qualified employee eligible to compete in this examination, you must be employed in, or on leave from, the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.

S1/B2 MXT-tlm
Issued: 3/24/23

This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.

Back To Top