Interdepartmental Promotion Examination Open To All Qualified Employees of New York State
- Written Test To Be Held
- May 22, 2010
- Applications Must Be Submitted or Postmarked By
- April 12, 2010
|Exam Number||Exam Title||Open to Employees of||Salary||Salary Grade||Fee|
|36-201||Purchasing Agent||Multiple Agencies||$51,268||G-18||$15|
For Promotion in State Departments, Facilities, and Agencies
- Within Promotion Units
- Within Entire Departments
- To Other Departments
On or before May 22, 2010, you must be a qualified employee of New York State and have had permanent competitive or 55-b/55-c service as follows:
Either A. three months as an Assistant Purchasing Agent, Purchasing Assistant 2, Head Clerk (Purchase), or Publication Production Assistant;
Or B. one year in a position allocated to Grade 14 or higher in which 50% or more of your time is spent having the sole responsibility for the following purchasing activities: preparing specifications and bid proposals; evaluating bids; determining the proper method of procurement; issuing IFB's; analyzing market factors affecting procurement; awarding contracts and monitoring them for compliance; and reviewing purchasing requisitions to ensure proper use and compliance with rules, regulations, and agency policy. Candidates must submit an Attestation Form (ATT-00187/36201/36202)() which documents that 50% of your duties are directly related to purchasing activities as described under the Minimum Qualifications. If filing a NYS-APP form(), you must attach the completed Attestation Form to the application. If filing on the Internet send the completed Attestation Form, including the exam number and title to: NYS Department of Civil Service, Alfred E. Smith Office Building, Albany, New York 12239. Attention: S2LAK.
For option A: If you were permanently appointed to a qualifying title on or before February 22, 2010, and have served continuously in this title since that date, you are eligible to file for this examination.
For option B: If you were permanently appointed to a qualifying title on or before June 22, 2009, and have served continuously in this title since that date, you are eligible to file for this examination.
Qualifying Experience for Appointment from the Eligible List
After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.
- Candidates who qualify under the "A" option do not need to submit an Attestation Form.
- If you do not receive a confirmation number after submitting your online application, your application was NOT processed.
Order of Certification
The order of certification of this eligible list will be:
- Promotion Unit "A" eligibles
- Promotion Unit "All" eligibles
- Department "A" eligibles
- Department "All" eligibles
- Interdepartmental "A" eligibles
- Interdepartmental "All" eligibles
Subject of Examination
There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills, and/or abilities in such areas as:
- Principles and practices of New York State Purchasing - These questions test for candidates' knowledge of the principles guiding governmental purchasing operations and the ability to put them into practice. These questions may deal with but are not necessarily limited to such matters as the analysis of bids, the use of specifications, the award of contracts, the analysis of market factors that can affect the cost of a purchase, and the application of a set of rules to determine how to proceed with a purchase. Some arithmetic computation may be necessary. Specific knowledge of NYS purchasing laws, rules and regulations will be required to answer these questions.
- Principles and practices of purchasing - These questions test for candidates' knowledge of the principles guiding governmental purchasing operations and the ability to put them into practice. These questions may deal with but are not necessarily limited to such matters as the analysis of bids, the use of specifications, the award of contracts, the analysis of market factors that can affect the cost of a purchase, and the application of a set of rules to determine how to proceed with a purchase. Some arithmetic computation may be necessary. No specific knowledge of NYS purchasing laws, rules and regulations will be required to answer these questions. Candidates will also be provided with a RFP Resource Booklet. This resource booklet will contain specific information that is presented in the format of a model of a Request for Proposals (RFP). The RFP should be considered as an allowable method of procurement that may be used to secure service and technology procurements and to a lesser extent, commodities. This model will contain many of the requirements generally included in most RFPs. However, the model will not include all of these requirements. This model will serve as the rules, regulations and procedures that candidates should apply when answering the questions within the subject area of Principles and Practices of Purchasing that are associated with this resource booklet. Prior knowledge of RFPs is not required.
- Preparing written material - These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences.
- Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.
- Understanding and interpreting written material - These questions test how well you comprehend written material. You will be provided with brief reading selections and will be asked questions about the selections. All the information required to answer the questions will be presented in the selections; you will not be required to have any special knowledge relating to the subject areas of the selections.
If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Rank on the eligible list will be determined after adding any wartime veterans' credits to your final passing score.
Credit for Seniority
Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.
As a Purchasing Agent, you would be responsible for all, or a major part of, a large purchasing program and supervise a subordinate professional and/or clerical purchasing staff. Activities might include review of purchase requests, preparation of specifications, and actual purchase of items and supplies, and awarding of contracts for services. Purchasing activities are governed by state contracts, open market buying governed by the NYS Procurement Council, the Office of the State Comptroller, and applicable regulations and guidelines related to minority and women-owned businesses.
How To Apply
New York State is an Equal Opportunity Employer
It is the policy of the State of New York to provide for and promote equal opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).
Reasonable Accommodations in Testing
In addition, it is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to enjoy equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their applications. Further information is available from the Special Arrangements Unit of the Department of Civil Service at 518-457-2487 [press 2, then press 2] in the Albany area, toll free at 1-877-697-5627 [press 2, then press 2], or via TDD (telecommunications device for the deaf) at 518-457-8480.
Admission to Examination
Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1].
Multiple Examinations Scheduled for the Same Day
With the exception of written tests announced by New York City, if you have applied to take a written test announced by a local jurisdiction (county, town, city) scheduled to be held on the same test date as this written test, you must call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1], no later than two weeks before the test date, to make arrangements for taking all tests at one test site. All tests will be held at the state examination center.
Eligibility for Examination
To be eligible to compete in this examination, you must be employed in the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.
Cell Phones or Electronic/Communication Devices at the Test Site
Do not bring cell phones, beepers, headphones, or any electronic or other communication devices to the test site. The use of such devices at the test site in the test room, hallways, restrooms, building, grounds, or other areas could result in your disqualification.
This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.