Opportunities at Work

Promotion Examination Open To All Qualified Employees of the New York State Department of Health

Public Health Representative 4

Written Test To Be Held
June 02, 2012
Applications Must Be Submitted or Postmarked By
April 30, 2012


Exams Included on This Announcement
Exam Number Exam Title Open to Employees of Salary Salary Grade Fee
36-701 Public Health Representative 4 Health,Department of $66,375 G-23 $20
36-702 Public Health Representative 5 Health,Department of $73,768 G-25 $25
36-703 Public Health Representative 6 Health,Department of $81,856 G-27 $25

Back To Top

Minimum Qualifications

On or before June 2, 2012, you must be a qualified employee of the New York State Department of Health and have had three months permanent competitive or 55-b/55-c service as follows:

For Number 36-701:
Either A. a Public Health Representative 3;
Or B. a Public Health Educator or Public Health Nutritionist 1.

For Number 36-702:
Either A. a Public Health Representative 3 or Public Health Representative 4;
Or B. a Public Health Program Nurse, Public Health Educator, Public Health Nutritionist 1, or Public Health Nutritionist 2.

For Number 36-703: a Public Health Representative 4 or Public Health Representative 5.

If you were permanently appointed to a qualifying title on or before March 2, 2012, and have served continuously in this title since that date, you are eligible to file for this examination.

Eligibles who met the "B" qualifications, and who are subsequently appointed to an "A" title may request to have their name added to the "A" list, when they have the one year of service required for appointment. The request should be submitted in writing to the Department of Civil Service, Alfred E. Smith State Office Building, Albany, New York 12239. Attention: Staffing Section 5.

Qualifying Experience for Appointment from the Eligible List

After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.

Order of Certification

The order of certification for eligible list Nos. 36-701 and 36-702 will be:

  1. "A" eligibles
  2. "All" eligibles


  1. Applications must be postmarked or submitted online by April 30, 2012. Late applications will not be accepted.
  2. If you do not receive a confirmation number after submitting your online application, your application was NOT processed.

The Positions

Public Health Representative 4 and 5 positions exist statewide. Public Health Representative 6 positions exist in Albany only.

Back To Top

Subject of Examination

There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills, and/or abilities in such areas as: For Examination Numbers
36-701 36-702 36-703
1. Analyzing information in text, data, images, or symbols - These questions test for the ability to analyze, interpret, and draw reasonable conclusions from information presented in text, data, images, or symbols. Analysis may involve identifying a significant problem or issue; focusing on relevant data and text; identifying trends, relationships, and significant features; assessing relevant alternatives; and suggesting or evaluating possible conclusions. X X X
2. Educating and interacting with the public - These questions test for knowledge of techniques used to interact effectively with individual citizens and/or community groups, to educate or inform them about topics of concern, to publicize or clarify agency programs or policies, to negotiate conflicts or resolve complaints, and to represent one's agency or program in a manner in keeping with good public relations practices. Questions may also cover interacting with others in cooperative efforts of public outreach or service. X X X
3. Preparing reports and official documents - These questions test for the ability to prepare reports and other official documents for use within and among governmental agencies, in legal or regulatory settings, or for dissemination to the public. Some questions test for a knowledge of correct grammar, usage, punctuation, and sentence structure. Others test for the ability to use the proper tone, and to express information clearly and accurately. X    
4. Preparing written material - These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences.   X X
5. Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline. X    
6. Administrative supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and his/her subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections.   X X
7. Understanding and interpreting tabular material - These questions test your ability to understand, analyze, and use the internal logic of data presented in tabular form. You may be asked to perform tasks such as completing tables, drawing conclusions from them, analyzing data trends or interrelationships, and revising and combining data sets. The concepts of rate, ratio, and proportion are tested. Mathematical operations are simple, and computational speed is not a major factor in the test.     X

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Rank on the eligible list will be determined after adding any wartime veterans' credits to your final passing score.

Credit for Seniority

Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

Back To Top


As a Public Health Representative 4, G-23 (PHR 4), you may oversee a component of a public health program and/or have contract management responsibility. You may also conduct needs assessments and meet with stakeholders. PHR 4s provide technical assistance to local health departments, community based organizations, and coordinate program activities with regional office staff. You may also perform public health outreach, prevention, referral, case management, and education activities. PHR 4s may also participate in responding to public health emergencies including disease outbreaks.

As a Public Health Representative 5, G-25 (PHR 5), you would manage a small statewide public health program or a major unit of large statewide programs, including program and policy development. You would participate in establishing program goals and objectives, and would oversee the review and evaluation of program performance. You may serve as a program technical advisor and liaison to local health departments, community based organizations, and other state and federal governmental agencies. PHR 5s also supervise staff in the implementation and monitoring of contracts, statewide or in a specific region. PHR 5s may also participate in responding to public health emergencies including disease outbreaks.

As a Public Health Representative 6, G-27 (PHR 6), you would function as a program manager, overseeing one or more statewide public health programs and working closely with regional managers to ensure statewide consistency and program implementation. You would be responsible for program and policy development across the state, and would coordinate programs with other agencies and partners in public health program development. Duties include managing technical assistance, service, compliance with regulations and program standards, training and prevention. You would provide direct and second-level supervision to staff. PHR 6s may also direct and participate in responding to public health emergencies including disease outbreaks.

Back To Top

How To Apply

This announcement is for viewing purposes only.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

Religious Accommodation

Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).

Reasonable Accommodations in Testing

It is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to provide equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their application. Further information is available from the Test Administration Unit of the Department of Civil Service. In the Albany area, call 518-457-2487 [press 2, then press 2]. Outside of the Albany area, call toll free at 1-877-697-5627 [press 2, then press 2]. For TDD services, call NY Relay at 711 (requires a fee) or 1-800-662-1220.

Admission to Examination

Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1].

Multiple Examinations Scheduled for the Same Day

With the exception of written tests announced by New York City, if you have applied to take a written test announced by a local jurisdiction (county, town, city) scheduled to be held on the same test date as this written test, you must call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1], no later than two weeks before the test date, to make arrangements for taking all tests at one test site. All tests will be held at the state examination center.

Eligibility for Examination

To be eligible to compete in this examination, you must be employed in the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.

Cell Phones or Electronic/Communication Devices at the Test Site

Do not bring cell phones, beepers, headphones, or any electronic or other communication devices to the test site. The use of such devices at the test site in the test room, hallways, restrooms, building, grounds, or other areas could result in your disqualification.

S5/TB3 HXC-sac
Issued: 3/16/12

This announcement is subject to amendment or cancellation without notice. Do not copy it, or post it to any other site, but link to it instead.

Back To Top