Attendance (Part 20)

Section 20.2 - Record of Attendance

C-1 Maintenance of Time Records

Negotiating Unit:

• Professional, Scientific and Technical Services Unit Article 12.17

Effect:

Employees in this unit, irrespective of their eligibility to earn overtime, may not be required to use a time clock for timekeeping purposes, and they may not be required to sign "in" and "out" with a timekeeper.

Overtime eligible employees must keep and maintain daily time records showing actual hours worked. Such employees continue to be subject to agency tardiness penalty schedules, as well as appropriate penalties and/or disciplinary action for excessive tardiness.

Overtime ineligible employees may only be required to maintain a daily record showing presence or absence and time and leave credits earned and used. While such employees generally are exempt from agency tardiness penalty schedules, they continue to be subject to appropriate penalties and/or disciplinary action for excessive tardiness.

All employees covered by the contract item may be required to submit their time records on a daily, weekly, biweekly or bi-pay period basis to their supervisors for their review and shall be required to maintain such records on forms prescribed by the appointing authority.

The appointing authority may require that time records be retained in a central location (e.g., a time card wall rack), except when removed for posting time and leave entries, or be placed in such central location for collection at the beginning or at the end of each workday so long as such retention or filing requirements do not involve the recording of arrival and departure times under the direct and immediate observation of a supervisor or other person acting as a timekeeper. The review at the close of each workday of daily time records to verify the accuracy of such records for one or more employees in a work unit does not constitute the recording of attendance ". . . with a timekeeper."

A supervisor may require employees in need of close supervisory control because of tardiness and/or attendance problems to sign in and sign out at his/her desk. A supervisor who imposes this requirement under such condition is not a timekeeper within the meaning and intent of the subject contract item.

TM-1 - New or Revised Material - 1/3/87

C-2 Accounting of Leave Accruals

Negotiating Units:

• Administrative Services Unit Article 10.10
• Institutional Services Unit Article 10.11
• Operational Services Unit Article 10.14
• Professional, Scientific and Technical Services Unit Article 12.12
• Rent Regulation Services Unit Article 12.11
  (Seasonal employees in the PS&T Unit)
  

Effect:

The subject contract items have no impact on employees who maintain their own time records and leave accruals on forms prescribed by the employing agency subject to timely agency audit and approval since such employees maintain leave records "on a self-accounting basis" and have such records immediately available for perusal on an up-to-date basis.

Employees in the Administrative; Professional, Scientific and Technical and Rent Regulation Services Units, who do not maintain their own time records on agency prescribed forms, must be supplied with timekeeping forms for their own use and must be advised of their actual and official leave accruals at least once each year. The advice should take such form as will permit the employee to refer to it as a prime reference source should questions develop concerning the amount of his/her accruals at any point in time. Employees in the Institutional Services Unit are similarly entitled to receive timekeeping forms for their own use and to be advised of their leave accruals at least once each year but not less frequently than they were so advised as of March 31, 1982.

Employees in the Operational Services Unit, who do not maintain their own leave accruals or for whom such accruals are not immediately available for their perusal, must be advised of their actual and official accruals at least every 28 days.

TM-1 - New or Revised Material - 1/3/87

Revision History	TM-1 - 1/3/87
C-1 thru C-2	New or Revised Material

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