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Attendance & Leave
Manual

Instructions

Introduction

Attendance (Part 20)

Absence with Pay
(Part 21)

Leaves Without Pay (Part 22)

Drawing of Earned Credits Upon Separation
(Part 23)

Crediting Other Public Service Employment as State Service (Part 24)

Suspension of Rules
(Part 25)

Applicability (Part 26)


Appendices

A. Civil Service Attendance Rules

B. Calendar of Legal Holidays & Religious Holy Days

C. Alternative Work Schedules

D. Part-Time Employment

E. Seasonal Employment

F. Attendance Rules for Managerial/Confidential Employees

G. Reciprocal Agreements

H. Leave Donation

I. Family & Medical Leave Act

Disclaimer

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Attendance and Leave Manual

Appendix G - Reciprocal Agreement on Transfer of Leave and Service Credits

PARTIES: New York State Department of Civil Service
and
New York State Division of Military and Naval Affairs

PURPOSE: To facilitate the movement of employees to and from positions subject to the Attendance Rules for Employees in New York State Departments and Institutions and the Attendance Rules for State Employees of the New York State Division of Military and Naval Affairs.

TERMS: It is hereby agreed that leave and service credits shall be transferred and accepted as provided below. The following shall apply only to movement between positions subject to Attendance Rules for Employees in New York State Departments and Institutions and Attendance Rules for State Employees in the Division of Military and Naval Affairs.

A. Sick Leave, Vacation, Personal Leave and Holiday Leave

Upon movement of an employee between a position subject to the Attendance Rules for State Employees of the New York State Division of Military and Naval Affairs and a position subject to the Attendance Rules for Employees in New York State Departments and Institutions, sick leave, vacation and personal leave accruals and holiday leave shall be transferred in the same manner and subject to the same restrictions and limitations as would apply if such movement were between two positions subject to the Attendance Rules for Employees in New York State Departments and Institutions.

B. Vacation Accrual Rate and Vacation and Personal Leave Anniversary Dates

For purposes of determining the rate at which vacation is earned and accumulated and for purposes of determining additional or bonus vacation to be credited on the vacation anniversary date for an employee who moves from the New York State Division of Military and Naval Affairs to a position subject to the Attendance Rules for Employees in New York State Departments and Institutions or from a position in the classified service of the Executive Branch of State service to a State position in the Division, service with the Division shall be credited as State service and service in the classified or unclassified service of the Executive, Legislative or Judicial branch shall be credited as service with the Division.

P-2

The employee shall retain or be assigned vacation and personal leave anniversary dates in the same manner and subject to the same limitations as would apply if such movement were between two positions subject to the Attendance Rules for Employees in New York State Departments and Institutions.

C. Crediting of Service

For purposes of applying the various provisions (e.g., eligibility for sick leave at half-pay) of the Attendance Rules for State Employees of the New York State Division of Military and Naval Affairs or the Attendance Rules for Employees in New York State Departments and Institutions to employees who move to and from positions subject to those rules, previous State service with the Division shall be credited as State service and previous service in the classified or unclassified service of the Executive, Legislative or Judicial branch shall be credited as service with the Division.

EFFECTIVE DATE AND TERMINATION
OF AGREEMENT: This agreement shall be effective on the twentieth day after it has been signed by both the Chief of Staff to the Governor and the President of the New York State Civil Service Commission. It may be terminated by either party upon giving 30 days' notice of such intent. The Division and the Commission shall furnish each other with an official copy of its rules and regulations governing matters of attendance and leave by no later than the effective date of this agreement and, thereafter, shall also furnish copies of all amendments and revisions made therein.

1/8/88
----------
Date
/s/ Walter D. Broadnax
------------------------------
President
New York State Civil Service Commission
12/30/87
----------
Date
/s/ Lawrence P. Flynn
------------------------------
Chief of Staff to the Governor
Division of Military and Naval Affairs

TM 32 - No Substantive Changes - June 2009

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